Guide to Preparing the Tenure Binder

May 2023


The purpose of preparing your Tenure Binder is to represent your professional activities in a clear, concise manner that gives a comprehensive picture of your accomplishments, leading to your earning tenure. To present this well, consider the following:

  • Guidelines provided by your tenure committee, Dean, and in the Tenure Track Guidelines.
  • Make the materials in your binder easy to find and well organized (see Organizing Your Tenure Binder, below).
  • Provide enough detail on each report, summary, or related supporting material to demonstrate your accomplishments.

Because the VPAA will likely be reviewing many applications for tenure at the same time, make the materials in your Tenure Binder well organized, detailed, and easy to follow. Some things to do to help with this include:

  • Organize Your Binder: Make it easy to find specific materials in your Tenure Binder by including a detailed table of contents, using sturdy tab dividers.
  • Avoid Repetition: Activities or accomplishments may apply to more than one of the evaluation criteria (teaching load or other assigned duties; service; or committee requested activities). If that is the case, include supporting materials for your activity only under the most closely related evaluation criterion. You may make a brief citation of your activity under the other criteria and reference where more detail can be found.
  • Raw Data in Binders: You may include raw data in your binder but summarize your activities. For example, provide a detailed summary of your reflections of student evaluations (not each and every evaluation), and what changes you have made after reviewing the both quantitative and qualitative input.
  • Provide Only a Sampling of Your Materials:
    • Developing new curriculum, publishing books and articles, presenting talks, etc., are good examples of important faculty accomplishments. Retain the finished products of your labors; however, you need to only supply excerpts of your works in your Tenure Binder. For example, a well-chosen passage from your book, with a citation to the work, is appropriate in your Tenure Binder. A single four-inch binder should provide ample room for presenting your professional activities and accomplishments.
    • It is not mandatory that you address every detail of every item in this guide. Please do not feel compelled to add materials for something unrelated to your situation. For example, if you do not have membership, or participate in professional organizations, you will not include detail on this.
    • If you find that you cannot fit all your materials in a single four-inch binder, please edit. Your tenure committee will assist with this.

Your tenure committee will assist you in deciding what materials are relevant, and their recommendations will likely be reflected in your reports of Summary of Tenure-Related Activities. However, if at any point you have concerns about the tenure process, please speak with your dean/head of the administrative unit.

If the VPAA feels your Tenure Binder is incomplete, you may be asked for additional information before your candidacy is forwarded. Every effort will be made to provide clear communication throughout the process so that each binder is complete upon submission.