Guide to Preparing the Tenure Binder

The following is a guide to preparing your Tenure Binder.

It is not mandatory that you address every last detail of every item in this guide. It is likely that some of the issues addressed below are not relevant to your specific situation. Please do not feel compelled to add materials for something unrelated to your situation.

Conversely, please do include enough materials to adequately represent your professional activities. The materials you submit should present a concise yet comprehensive picture of your accomplishments. If the VPAA feels your Tenure Binder is incomplete, you may be asked for additional information before your candidacy is forwarded.

Your tenure committee should be able to help you decide what materials are relevant, and their recommendations will likely be reflected in your reports of Summary of Tenure-Related Activities. Indeed, by the time you are ready to apply for tenure, you should pretty much already have what you need for your binder. However, if at any point you have concerns about the tenure process, please speak with your dean/head of the administrative unit.

Please note that the VPAA will likely be reviewing many applications for tenure at the same time. Make the materials in your Tenure Binder easier to review by adhering to the following guidelines:

  • Be organized: Make it easy to find specific materials in your Tenure Binder by including a detailed table of contents, using sturdy tab dividers, etc.
  • Avoid repetition: Occasionally an activity or accomplishment might apply to more than one of the evaluation criteria. In that case, include supporting materials for your activity only under the most closely related evaluation criterion. At most make only a brief note of your activity under the other criteria and reference where more details can be found.
  • Effective Fall 2018, tenure-track faculty may include raw data in their tenure binders: Summarize your activities in faculty senate committees. Do not list the dates of every meeting you attended.
  • Provide only a sampling of your materials: Developing new curriculum, publishing books and articles, presenting talks, etc., are all good examples of important faculty accomplishments. Be sure to retain the finished products of your labors; however, you need only supply excerpts of your works in your Tenure Binder. A well-chosen passage or two from your book is more appropriate in your Tenure Binder than the entire book itself. A single four-inch binder should provide ample room for adequately presenting your professional activities and accomplishments. If you find that you cannot fit all your materials in a single four-inch binder, carefully reconsider what materials you think are the most essential to include.

Organizing the Tenure Binder

Organize your Tenure Binder by using the section headings listed below.

You will have already addressed these items in your Summary of Tenure-Related Activities. Simply cut and paste, in chronological order, from your summaries into the appropriate sections in your Tenure Binder.

Table of Contents

Provide a detailed table of contents that summarizes what materials will be found in each section of your binder. Your table of contents will serve as a condensed but comprehensive snapshot of your professional activities and accomplishments.

Title Page

Include a title page with your name, department, and the date of submission for both the cover of the binder (including the spine) and the inside.

Employment History

Provide a comprehensive summary of your work history in the form of a resume.

Introduction

A two-page summary of your most significant accomplishments since joining TMCC informs the VPAA of what you think is most important in your application for tenure. This helps the VPAA accurately present your application to the President and Board of Regents.

Summary of Tenure-Related Activities Sections

  • Summary of Teaching Load and Other Assigned Duties
    • List the courses you have taught and other assigned duties you have completed. Demonstrate how you have been able to carry out your duties. You may list anything of significance, such as interdisciplinary teaching, team-teaching activities, participation in learning communities. Just provide a highlight of them.
  • Anything That Demonstrates Effectiveness as a Teacher or Other Assigned Duties
    • Give examples of your pedagogy and some of the creativity and innovation you have used to get through to students. Explain any progress in your teaching that indicates the growth you have experienced while at TMCC. You may include syllabi in chronological order, but with no repetition unless there is a significant change in the course. If employed as a non-teacher, provide a record of effectiveness, efficiency, and ability to perform assigned duties. Include a short essay.
  • Use of Office Hours
    • There is no need to list every office hour you have kept. Instead, discuss how effective your office hours have been, your availability to students outside of class-times, your style of instruction in office hours, and the types of services you provide to students during office hours. It is acceptable to keep your comments in this section brief.
  • Interest and Ability in Advising Students
    • If you have done advising of students, this would be the place to include that. You might have done informal advising of students before or after class or might have helped them adapt and adjust to college life or to transfer to a certain place or get a job. Address those issues here. There are opportunities to volunteer to advise for the department or the college. It would be good to list these activities here. Keep it brief
  • Membership and Participation in Professional Organizations
    • This is for academically related professional organizations to which you belong and how you have participated in these organizations. Describe any role you might have played in these organizations.
  • Demonstrated Ability to Work with the Faculty and Students of the institution in the best interests of the academic community and the people it serves
    • Speak of your collaboration with TMCC faculty, your work with TMCC students, your contributions to the TMCC community, and your contributions to the NSHE. Here it would be fine to refer to some earlier or later sections where you might have already talked about some of these items. It is acceptable to keep your comments in this section brief.
  • Service on College or System Committees
    • List these committees and what you have contributed to or learned from them. Anything that would show leadership on your part would be worth noticing--for example, you led a subcommittee of the committee; you introduced a motion that did something good. The analysis of your accomplishments would be valuable. Include a reflective essay.
  • Demonstrated Recognition among Colleagues for possessing integrity and the capacity for further significant intellectual and professional achievement
    • Highlight any accolades you may have received from other members of the TMCC community. While you should always file for your own benefit any communications praising your contributions, you need not include every short email you received. Instead, summarize the overall tone of the praises you have received and include only a few of the best examples in support of your application for tenure. It is acceptable to keep your comments in this section brief.
  • Demonstrated Recognition and Respect outside the System community for participation in community, state, nationwide or worldwide activities
    • Highlight any accolades you may have received from outside of the TMCC community. Perhaps you have received praise for your participation in a professional or service organization. Perhaps colleagues you have worked with in other settings wish to endorse your application for tenure with a brief letter of support. If anyone has written letters in support of your application, please indicate the relationship of these people to you. You should limit the number of such letters to no more than six. It is acceptable to keep your comments in this section brief.
  • Professional Development
    • Include a reflective essay describing your professional development activities and what you have learned from these activities. Do comment on your participation in professional organizations, but more importantly, discuss any new attitudes and/or approaches you have incorporated into your teaching as a result of your professional development activities.

Archive of Evaluations and Reports

You should have seven probationary development reports from your tenure committee and three annual evaluations from your dean/head of administrative unit. If you have received any credit toward tenure at TMCC for your previous work experience, include the letter of approval indicating the total number of years credits. If you were not evaluated during a semester, give an explanation. Your student evaluation reports should be included.

Your annual plans, self-evaluations and checklist of requirements for tenure track involvement need not be attached; however, you should keep them in a file and they may be requested. If you promised something in your annual plan that you could not accomplish, please explain the reasons and the alternative accomplishments.

Notes

Keep it brief means between two paragraphs and one page (12-point font size). Reflective essays should be no less than one page and no more than two pages (12-point font size).

Flags

No classroom observations by deans—please explain. Your tenure will not be stopped because of that. It will raise questions and we may need to find the reason you were not evaluated.

Missing signatures on probationary development reports—if not able to obtain, please explain.

Disposition of Tenure Binder

Nevada law requires the original Tenure Binder be maintained by TMCC for three years from the date tenure is effective. At the end of that period, TMCC will make a reasonable effort to return the binder to you. If TMCC is unable to return the Tenure Binder to you for any reason, the Tenure Binder will be destroyed.

When officially applying for tenure, faculty members traditionally submit a binder of compiled materials in support of their applications. Often referred to as the "Tenure Binder", these submitted materials present an important summary of the professional activities a faculty member has engaged in during the tenure probationary period.

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