Academic Faculty Evaluation Activity Guide

The guidelines below reflect the old annual planning process from 2022-2023. Please refer to the VPAA website for up to date guidelines. 

Approved by the Faculty Senate May 13, 2022

The following guidelines are meant to help clarify the annual performance evaluation form for academic faculty members and to assist in an equitable process across the college. One goal of the process is for the Deans to understand the activities of faculty members better.

This guide does not change the instructions on the form or the guidelines approved by Faculty Senate in May 2019.

From the form and the Faculty Senate website:

Person raising hand

The Annual Performance Evaluation is intended to give the faculty member and others reviewing the faculty member’s performance a context for understanding the range and robustness of their professional activities in three areas of performance review; teaching effectiveness, professional development, and service to college and community.

The process begins with the completion of the Annual Plan. Employees should submit their proposed Annual Plan using the Annual Performance Evaluation form to the Department Chair/APC/APD/Director by the first business day after Labor day for each academic year.  The Annual Plan sets measurable criteria by which the faculty member notifies their Department Chair/APC/APD/Director and the administration of their professional intent. There will be general agreement between the faculty member, the Department Chair/APC/APD/Director and the Dean or designee concerning the criteria selected within the annual plan, but no approval is necessary for the proposed Annual Plan. Revisions to the Annual Plan can be made up to March 31 with chair/dean approval.

The Self Evaluation will be completed on the same form as the Annual Plan and turned in to the chair/dean in April, per the timeline published on the website for the academic year. When completing the Self Evaluation, faculty should add the appropriate activity multipliers, briefly address each activity completed: specifically, what you did, and if appropriate, what came from it, or how it benefited the college. The Faculty member proposes the final tally and the department chair/APC/APD director and dean double-check and approve those. 

Use of Activity Multiplier

If two or more highly significant activities fall into one "planned activity" category, then the value of that activity may be multiplied. For example, C/E 1 a. is "teach an established course for the first time," and is a value of 2. Completing one new course is a total of 2 points, and completing two new courses is a total of 4 points. Specifics must be provided in the description box so that each significant activity is clearly described. Faculty are responsible for making and error-checking final tallies. Multiple counts will only be considered for highly significant activities.

Activities marked with an asterisk (*) are eligible to be multiplied. The final determination and number of times an activity may be multiplied is determined through agreement with the chair/dean/director, who will base the decision on whether or not the activities meet the following criteria:

  1. Is an expression of the employee's professional training (disciplinary-related).
  2. Involves a critical contribution to colleagues, the department, the division, or the college.

Guide Note: For full-year Sabbaticals, the Sabbatical Leave Final Report serves as the entire evaluation. For half-year Sabbaticals, the Sabbatical Leave Report serves as half of the evaluation and the Annual Performance Evaluation serves as the remainder. In this case, all Satisfactory criteria must be met and C/E1–C/E3 requirements are pro-rated by half. Failure to fulfill the expectations of the Sabbatical and complete a Sabbatical Leave Report means failure to meet Satisfactory criteria.

Note: These guidelines are applicable to activities completed for the Self-Evaluation that is submitted in the Spring Semester. For the Annual Plan submitted in the prior Fall Semester, a brief description of the planned activity is sufficient.

All Satisfactory Requirements must be achieved in order to receive Commendable or Excellent Satisfactory Requirements.

S1: Teaching, Class Management, Service to Students, Other Teaching Responsibilities

  1. Meet classes – list classes and sections per semester
  2. Office hours – list your five (5) hours per week of scheduled on-campus office hour time per semester
  3. Supervisor class evaluation – list date and include a short synopsis of supervisor feedback, when applicable.
  4. Course syllabi –  submit to the department by the end of the first week of each class, even if posted on Canvas, and be sure syllabi contain all necessary elements as per VPAA website
  5. Book orders – submit in a timely manner and according to departmental procedures
  6. Student evaluations – describe any plans or class changes, if any, related to student feedback 
  7. Respond to students in a timely manner – usually within 24 hours online or next business day