Documents (and some forms requiring signatures) posted to TMCC's website are first converted to a Portable Document Format (PDF)—an open standard file format to distribute compact, platform-independent documents.
PDF files posted to TMCC's website are required to meet specific styles and formats. This "branding" provides a consistent look and feel to create a unified image of the College and its electronic materials. The template has been pre-loaded with TMCC styles for further consistency across departments. For more information, please read TMCC's Policy for PDF Files
First, determine if you are creating a file that will be posted online.
- If NO: Stop. You do not need to use this process. Internal documents or forms that are not being posted online to TMCC's website are not required to follow these guidelines.
- If YES: Identify if this will be a document (no user input required) or a form (user input and/or signature required).
Keep in mind that PDF files are not mobile-friendly. Consider whether your content could instead be an HTML web page.
- Download the template and instruction guide.
- Follow the procedures and be sure to apply TMCC styles. If you are unsure of how to use the template or would prefer Web Services assist you in this process please contact us.
- Print, review and edit as needed prior to submitting to Web Services.
- Save your document using a web-friendly department naming convention (view your department's documents and forms page for examples).
- Submit via email to Web Services.
- Web Services will assist in the final branding, convert to PDF, optimize and post.
Template and Instruction Guide
TMCC's template in Microsoft Word is the source file for most PDFs posted online. Specialized templates are available, or can be created, by request (e.g., Excel template, calendar template, landscape version, etc.).
- Universal Template
Zip file includes resources for creating documents for online PDFs: universal TMCC template and step-by-step instructions.
Determine if you want your form to be set up as a web-based/HTML form (preferred), or as a PDF "fill-and-print" form. (Note: most TMCC departments have a "Contact Us" page which is one example of a web-based/HTML form.)
Benefits of an HTML form include:
- Information is collected in a database, and can also be included in an email when submitted by the user.
- More flexibility in field length (number of words/characters users can input).
- Users can submit online without having to print or mail anything (online forms can be printed, however).
If you choose to publish your form as web-based/HTML:
- Contact us to set up a quick meeting to review the data you want to collect.
- Outline the form fields you'll need.
- Determine who will receive the information when a user hits the "submit" button.
- Web Services will design a draft/BETA version for you to test and review.
- When finalized, Web Services will post the form and send you the link to promote.
If you choose instead to publish your form as a fill-and-print PDF:
- Consider whether or not your form requires a signature (in which case the user will be required to fill out the form and then print it).
- If a signature is not required, re-consider if the form can be HTML instead. (Note that HTML forms can include a statement such as "By pressing submit, you are verifying that all of the information provided above is true, correct and complete.")
- Determine what information your form will be collecting from users.
- Contact us and we will work with you to create the form using the current TMCC template and styles.