SGA Elections

Overview

Information included on this page is vital to running for a TMCC Student Government Association (SGA) elected office. Please read it carefully as you will be held responsible for information contained within. Remember that as a candidate, you are responsible for the actions of anyone campaigning on your behalf.

Campaigning is defined as: anything written or spoken by a candidate and those specifically designated by the candidate that promotes the election of a candidate to any Student Government Association elected office.

Make sure that all of your campaign staff are familiar with the information included on this web page. If you have any questions regarding this information, seek clarification before campaigning begins. During the entire elections process, the Student Life and Development (SLD) coordinator should remain your source of clarification for questions, issues, etc.

Procedure for Additions to the SGA Ballot

Any supplemental questions added to the SGA ballot must be pre-approved by the SGA Elections Committee at least 30 days prior to the start of elections. Based on the recommendation of TMCC's Webmaster, more than 5 supplemental questions may be converted into a survey that is attached to the ballot.

SGA Elections Meet and Greet

Candidates in the SGA elections are required to attend the Elections Meet and Greet event. Candidates must give a 5-minute presentation. If candidates are unable to attend due to class conflicts, the Elections Committee chair and/or SLD coordinator must be notified.

2019 Student Employment Deadlines

If elected, SGA officers must provide documents for student employment by Friday, Apr. 26, 2019. For more information please contact us.

2019 Voting Dates, Times and Locations

TMCC students may vote from any computer via SGA's website beginning at 8 a.m. Monday, Mar. 11 through 8 a.m. Monday, Apr. 1, 2019.

Important Dates for SGA Candidates

Dates Action
Friday, Feb. 15 through Friday, Mar. 15 Accepting applications for candidacy.
Either:
Thursday, Mar. 14
(10–11 a.m.)
Or:
Friday, Mar. 15
(Noon–1 p.m.)
Mandatory SGA election applicant meeting (must attend one of the two dates offered).
Monday, Mar. 25 through Monday, Apr. 15 Campaigning and Online Elections.
Thursday, Mar. 28 (Noon–1 p.m.) Mandatory Elections Meet and Greet event in RDMT Student Center.
Monday, Apr. 15 All campaign materials must be removed from all TMCC sites by 5 p.m.
Friday, Apr. 19 Tally and announcement of new SGA.
Monday, Apr. 22 through Friday, May 17 New SGA President and Vice President shadowing.
Monday, May 20, 9 a.m.–2 p.m. The old and new assemblies will transition, and the newly-elected members will take over.
Thursday, Jun. 6 and Friday, Jun. 7, 2019 New SGA President will attend Board of Regents meeting at UNR. Optional but encouraged for all SGA General Assembly members.
July 18–21, 2019 National Association of Campus Activities (NACA) Student Government West Conference. Optional but encouraged.
TBD (5 days in August) Mandatory Summer Training. To be determined during Transition Day Training on Wednesday, May 17.

General Information for Elected Officials

Time Commitments

SGA elected officials must be committed to working for all TMCC students. Keep in mind that a great amount of time will be needed to fully perform this task. The hours include: office hours, committee assignments, special events, and other activities that are assigned by other SGA elected officials and the SLD Coordinator.

Motivation

Along with necessary time commitments, SGA members need to be motivated toward improving campus life for all students. The campus community looks to the SGA for guidance and the SGA elected officials are expected to be dynamic student leaders who are willing to act with integrity, honesty and lead by example. Once elected to office, you must be prepared to jump in and get started in your new role as a student leader.

Eligibility for Candidacy

Candidates seeking to be elected as SGA Executive Officers or SGA Senators must meet the following criteria:

  1. Take a minimum of six credit hours at TMCC each semester while in office.
  2. Possess and maintain a cumulative grade point average of at least 2.25.
  3. Read and understand the SGA Constitution, SGA Bylaws, and the SGA Operations Manual.
  4. Be in good standing with TMCC. Good standing is defined as not serving any disciplinary sanctions of student conduct as determined by the SLD Coordinator.
  5. Newly-elected President is required to shadow the current holder of the position for a minimum of 8 hours. Newly-elected Vice President is required to shadow the current holder of the position for a minimum of 5 hours. Exceptions can be made at the discretion of the current Elections Committee and SLD Coordinator.
  6. Newly elected officers and senators are required to attend an orientation and complete hiring paperwork on one of the following dates:
    • Apr. 23, 2019 at 3 p.m.
    • Apr. 25, 2019 at Noon
    • Apr. 26, 2019 at 10 a.m.
  7. Newly elected officers and senators are required to attend 2 SGA meetings.
  8. Newly-elected officers are required to attend all SGA trainings and retreats.

Term of Office

No student shall hold more than one SGA position at a time. No student shall be eligible to serve more than a total of three terms, as identified in the SGA Constitution.

SGA Election Rules

Filing

  • In order to run for a SGA office, you must file an official application form for that position. Filing states that you agree to have your name appear on the ballot. Applications must be turned in to the SGA office by the deadline. Late applications will not be accepted.
  • Candidates may not run for more than one position.
  • If, after filing an application, a candidate decides not to run for office, the application must be officially withdrawn from the election by emailing the SGA.

Campaigning

Any candidate or candidate representative found in violation of the election rules and procedures shall be disqualified by a majority vote of the SGA Elections Committee.

  • The current campaigning period is outlined on this web page.
  • Campaigning is defined as: anything written or spoken by a candidate and those specifically designated by the candidate that promotes the election of a candidate to any Student Government Association elected office.
  • Voting is a private and confidential activity. Candidates or candidate representatives must allow students to vote independently of candidate influence and/or assistance.
  • All campaign literature must be in support of an individual candidate. Foul language, untruthful or misleading statements, and offensive or obscene images are absolutely not permitted on campaigning material. Negative campaigning is not allowed. The SLD Coordinator has the authority to determine whether material is inappropriate or offensive. Appeals regarding this rule will be handled by the SGA Elections Committee.
  • Candidates are not allowed to remove, cover, or deface other candidates' campaign materials.
  • Although the SGA discourages such activities, the SGA does not accept responsibility for campaign materials that are removed or defaced.  SGA is not liable or responsible for any untruthful or offensive statements made about candidates by other candidates, students, or employees of the College.
  • Campaign material may not be placed on car windshields or any part of vehicles. Writing on campus chalkboards, sidewalks, dry erase boards, etc. is permitted with pre-approval from the instructor/TMCC Facilities.
  • All candidates must comply with College policies and procedures to post or distribute literature on campus. If you wish to post flyers, you must only post them on designated bulletin boards, and have them approved through the Information Desk (RDMT 315). A candidate may only place one flyer (up to 11x17 inches) per bulletin board.
    Note: Bulletin boards marked "departmental use only" may not be used for campaign postings. Campaign materials may not be placed on walls, windows or in the art galleries or restrooms. All campaign materials require visible contact information including name and the SGA's phone number.
  • Campaigning may not occur in classes without pre-approval form the instructor, and must not disrupt classes otherwise.
  • TMCC clubs/organizations, and departments may endorse candidates.
  • Current SGA elected officers, senators, and chairs may endorse candidates; however, they may not endorse candidates at any time in the SGA office area, during official SGA events, or while doing any official SGA business, including meetings and office hours. SGA elected officers must remove any campaign materials from view while in the SGA office or while doing any official SGA business, this includes stickers, t-shirts, buttons, etc. visible on their person or belongings. In addition, no SGA equipment or supplies including, paper, computers, workspaces, etc. may be used for endorsing candidates.
  • No campaigning of any type will be allowed in the Student Government Association Office.
  • All candidates must adhere to Rules and Disciplinary Procedures for Students.
  • Candidates must remove all campaign materials by the deadline posted for the current campaign period.

Election and Recall of Officers and Student Senators

The SLD Coordinator and two SGA Election Committee members shall count the ballots and compile the results of SGA elections. Ballots shall be kept in the SLD Coordinator's possession up to one year following an election.

Recall of elected SGA members shall be initiated in the following manner:

  • Any student who is a member of the student body may initiate a recall.
  • Reason(s) for a recall and the name(s) of the person(s) being recalled must be on a petition. Ten percent or more of the current membership of the total TMCC student body must sign the petition. This petition must then be presented to the SGA.
  • If a petition is brought forth, an expedient election procedure, seven calendar days at the minimum, may be initiated and officer(s) and/or Senator(s) shall be removed from office by a majority vote of the SGA Senate.
  • Another election shall take place within twenty-five calendar days from the time the petition is presented to the SGA Elections Committee. The person(s) removed from office by recall shall be eligible to run again, as will any/all qualified person(s) who wish to oppose them.
  • The candidate receiving a simple majority vote shall then be elected and begin their term at the next regular SGA Senate meeting.

Roles & Responsibilities of Executive Officers and Senators

Please refer to the SGA Constitution, Bylaws, and Operations Manual for roles and responsibilities.

Grievance Procedure

Students may file an Elections Grievance form if it is believed that the SGA has violated election rules or procedures.

  1. Any current student shall be permitted to file a grievance.
  2. Grievances must be submitted to the SLD Coordinator within ten business days of the alleged misconduct. Grievances will not be accepted after the deadline has elapsed.
  3. Grievances must be filed using the Election Grievance form.
  4. Grievances must list which provisions of the Elections Rules and/or College Catalog were violated.
  5. Upon receipt of a complete grievance form, the SGA Elections Committee will set a date, time, and place for the grievance hearing.
  6. Grievance Hearings shall follow the prescribed format:
    1. At the onset of the meeting, the Elections Committee Chair shall read the official title of the grievance.
    2. At that time, each side of the involved parties will have ten minutes to present their case. This is a hard time limit, and involved parties will be cut off by the committee chair after a party’s time period has elapsed.
    3. Following the opening arguments, each side will be permitted to ask five questions to the opposition. Questions should be directed to the committee, should the chair deem the question appropriate, relevant, and non-repetitive, the chair will direct the question to the appropriate party. During the question portion, no new information or charges may be introduced.  Responses to questions will be limited to one minute.
    4. Following questions, each side will have two minutes for closing arguments.
    5. The time limits and question counts are subject to the chair's discretion, and may be changed to gain a fuller understanding of issues at hand.
    6. The SGA Elections Committee shall assess and enforce all penalties.
      1. The campaign will be notified of any penalties incurred within one business day of the hearing.
      2. Penalties may require a party to correct an action that is in conflict with a provision set forth in the election rules. If such corrective action is feasible, it must be completed within twenty-four hours of the Elections Committee notifying the party. Failure to complete the correction will be subject to disqualification.
  7. Violations of the Election Rules and/or Rules and Disciplinary Procedures for Students may result in disqualification, reprimand, restitution, probation or suspension.