Overview
TMCC Information Technology (IT) tracks the age of computers installed in academic labs, kiosks or library locations, and scans all computers connected to and actively logged on to the network.
IT attempts to replace academic computer and multimedia systems and administrative computer systems every five years, depending on funding availability. The processes are outlined below.
In coordination with Auxiliary Services, IT salvages any computers that are replaced and determined not to have a useful service life. IT ensures data on the hard drives are removed before salvage or redistribution to another agency occurs.
See Also: College Distribution of Computers
Academic Computer and Multimedia Systems
Funding
Academic computers that will reach five years of age by July of the next fiscal year are identified and programmed for replacement through the use of Student Technology Fee funds.
Approval Process
A recommendation is forwarded to the Technology Committee on the total number that should be replaced. The Academic Technology Committee endorses or modifies that recommendation and sends it forward to the President’s Planning Council for final approval.
Procurement
Once final approval is received, Information Technology works with BCN Purchasing to process paperwork for a four-year lease agreement with the preferred vendor.
2021 Academic Computer Lifecycle
| Campus | Computer | ||||
|---|---|---|---|---|---|
| Building | Rooms | Model | Student Stations | Instructor Stations | Laptop |
| Applied Technology Center | |||||
| EDS-121 | ThinkPad 14 | 22 | |||
| EDS-150 | M920q | 1 | |||
| EDS-170 | M720s | 1 | |||
| EDS-221 | M920q | 20 | |||
| Library | |||||
| LIB-106 | 5040 | 5 | |||
| Red Mountain Building | |||||
| RED-116 | M920q | 12 | |||
| RED-124 | M920q | 30 | |||
| RED-124 | M720s | 1 | |||
| RED-204 | M920q | 24 | |||
| RED-204 | M720s | 1 | |||
| RED-210 | M720s | 1 | |||
| RED-218 | M720s | 1 | |||
| RED-220 | M920q | 3 | |||
| RED-310 | ThinkPad 14 | 16 | |||
| RED-321 | ThinkPad 14 | 25 | |||
| RED-325 | M920q | 4 | |||
| Sierra Building | |||||
| ATC-101 | M920q | 35 | |||
| ATC-101 | M720s | 1 | |||
| ATC-103 | M920q | 33 | |||
| ATC-103 | M720s |
1 |
|||
| ATC-107 | M720s | 1 | |||
| ATC-108 | M720s | 1 | |||
| ATC-109 | M920q | 46 | |||
| ATC-109 | M720s | 1 | |||
| ATC-116 | M720s | 1 | |||
| ATC-201 | M720s | 1 | |||
| ATC-204 | M720s | 1 | |||
| ATC-210 | M720s | 1 | |||
| ATC-211 | M720s | 1 | |||
| ATC-213 | M720s | 1 | |||
| Vista Building | |||||
| VIS-100 | M720s | 1 | |||
| Unit Total: | 213 | 16 | 63 | ||
| Price Per Unit: | $957 | $978 | $1,259 | ||
| Price Total: | $203,841 | $15,748 | $79,317 | ||
| Entire Units: | 293 | ||||
| Grand Total: | $298,806 | ||||
Administrative Computer Systems
Funding
Annually, if administrative funds are available, IT purchases replacement administrative computer systems for the College. Baseline pricing is for standard Windows-based configurations; deviations to this configuration (as well as Mac-based systems) require the department to provide additional funds as required for the replacement.
Process
IT maintains an inventory of all computers. Criteria for annual administrative computer replacements:
- Available funding
- Age of computer (must be at least five years old)
Installation
Prior to actual replacement of administrative computer systems, IT will:
- Notify the primary user with the target date(s) for replacement.
- Determine if any specialized hardware or software needs to be installed.
- Verify licensing for installed software.
- Assist the user with file backups, if needed.