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Lifecycle Replacement of Hardware Systems

Overview

TMCC Information Technology (IT) tracks the age of computers installed in academic labs, kiosks or library locations, and scans all computers connected to and actively logged on to the network.

IT attempts to replace academic computer and multimedia systems and administrative computer systems every five years, depending on funding availability. The processes are outlined below.

In coordination with Auxiliary Services, IT salvages any computers that are replaced and determined not to have a useful service life. IT ensures data on the hard drives are removed before salvage or redistribution to another agency occurs.

See Also: College Distribution of Computers

Academic Computer and Multimedia Systems

Funding

Academic computers that will reach five years of age by July of the next fiscal year are identified and programmed for replacement through the use of Student Technology Fee funds.

Approval Process

A recommendation is forwarded to the Technology Committee on the total number that should be replaced. The Academic Technology Committee endorses or modifies that recommendation and sends it forward to the President’s Planning Council for final approval.

Procurement

Once final approval is received, Information Technology works with BCN Purchasing to process paperwork for a four-year lease agreement with the preferred vendor.

2021 Academic Computer Lifecycle

Campus Computer
Building Rooms Model Student Stations Instructor Stations Laptop
Applied Technology Center
  EDS-121 ThinkPad 14     22
  EDS-150 M920q 1    
  EDS-170 M720s   1  
  EDS-221 M920q 20    
Library
  LIB-106 5040 5    
Red Mountain Building
  RED-116 M920q 12    
  RED-124 M920q 30    
  RED-124 M720s   1  
  RED-204 M920q 24    
  RED-204 M720s   1  
  RED-210 M720s   1  
  RED-218 M720s   1  
  RED-220 M920q 3    
  RED-310 ThinkPad 14     16
  RED-321 ThinkPad 14     25
  RED-325 M920q 4    
Sierra Building
  ATC-101 M920q 35    
  ATC-101 M720s   1  
  ATC-103 M920q 33    
  ATC-103 M720s  

1

 
  ATC-107 M720s   1  
  ATC-108 M720s   1  
  ATC-109 M920q 46    
  ATC-109 M720s   1  
  ATC-116 M720s   1  
  ATC-201 M720s   1  
  ATC-204 M720s   1  
  ATC-210 M720s   1  
  ATC-211 M720s   1  
  ATC-213 M720s   1  
Vista Building
  VIS-100 M720s   1  
Unit Total:   213 16 63
Price Per Unit:   $957 $978 $1,259
Price Total:   $203,841 $15,748 $79,317
Entire Units: 293
Grand Total: $298,806

Administrative Computer Systems

Funding

Annually, if administrative funds are available, IT purchases replacement administrative computer systems for the College. Baseline pricing is for standard Windows-based configurations; deviations to this configuration (as well as Mac-based systems) require the department to provide additional funds as required for the replacement.

Process

IT maintains an inventory of all computers. Criteria for annual administrative computer replacements:

  • Available funding
  • Age of computer (must be at least five years old)

Installation

Prior to actual replacement of administrative computer systems, IT will:

  • Notify the primary user with the target date(s) for replacement.
  • Determine if any specialized hardware or software needs to be installed.
  • Verify licensing for installed software.
  • Assist the user with file backups, if needed.