TMCC Policy Manual: Student Services and Records

Policies 3000-3999: Student Services and Records

Admissions and Records

Policy 3000: Admission

TMCC applies the policy for admission as outlined in Title IV, Chapter 16, of the Board of Regents Handbook.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Procedures are outlined in Appendix A of the TMCC College Catalog.

Updated: October 15, 2013

Policy 3001: Admission of Students

The policy for admissions is outlined in Title IV, Chapter 16, of the Board of Regents Handbook and available online at https://nshe.nevada.edu/leadership-policy/board-of-regents/handbook/. There shall be no discrimination in the admission of students due to race, religion, color, age, sex, disability, or national origin.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Procedures are outlined in the TMCC College Catalog.

Updated: October 15, 2013

Policy 3005: Non-Degree Seeking Students

New students who have missed the student application deadline for admission to the College are designated as non-degree seeking. Non-degree seeking students are limited to an enrollment maximum of nine credits per semester.

Non-degree seeking students are not eligible for financial aid, veterans’ education benefits and some scholarships. All non-degree students are governed by College regulations, including academic probation and dismissal, and are encouraged to seek official admission at the earliest possible date.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on admission procedures and the steps to enroll are published online.

Approved: February 10, 2014

Policy 3006: Early Admission for High School Junior and Seniors

Admission and/or registration of high school students are allowed under special regulations. The policy for admissions is outlined in Title IV, Chapter 16, of the Board of Regents Handbook.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on early admission procedures for high school juniors and seniors is published in the TMCC College Catalog.

Updated: October 15, 2013

Policy 3008: International Applicants

The policy for admissions of international applicants is outlined in Title IV, Chapter 16, of the Board of Regents Handbook.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on international applicants is published in the TMCC College Catalog.

Updated: October 15, 2013

Policy 3012: Placement Tests

The policy for placement tests is outlined in Title IV, Chapter 16, of the Board of Regents Handbook. Basic achievement information in the areas of reading, writing and mathematics shall be obtained for every degree seeking TMCC student prior to matriculation.

The ACCUPLACER placement test is employed by TMCC for this purpose. All new degree-seeking students must provide one of the following placement test scores:

  • ACCUPLACER ACT/SAT
  • Washoe County School District (WCSD) High School Transcript
  • Partnership for Assessment of Readiness for College and Careers
  • (PARCC) Smarter Balanced Scores

Scores must be submitted to the Admissions and Records Office. In addition, continuing or transfer students who have not completed any prerequisite class must qualify for specified courses (including math and English) through the ACCUPLACER assessment or other placement scores listed above.

Responsible Office(s): TMCC Admissions and Records Office | Testing Services

Procedure: Detailed information on placement test procedures are published in the TMCC College Catalog. Information on placement tests may also be obtained from the TMCC Testing Services website.

Updated: November 16, 2015

Policy 3022: Residency and Tuition Charges

The policy for residency and tuition charges is outlined in Title IV, Chapter 15, of the Board of Regents Handbook and available online.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on residency and tuition charges is outlined in the Assessment of Fees, Title IV, Chapter 15, of the Board of Regents Handbook. Information on the application for resident tuition procedures is also published in Appendix B of the TMCC College Catalog.

Updated: October 15, 2013

Policy 3023: Assessing, Expanding and Adjusting Student Fees and Special Course Fees

In accordance with the NSHE Board of Regents Handbook Title 4, Chapter 7, Sections 16 to 17, fees may be assessed to students for lecture and laboratory classes and other student fees in addition to regular tuition and student fees. They include student fees and special course fees. Fees assessed to students must be approved in advance and published in the schedule of classes. No fee may be imposed without the President’s approval and, as applicable, the Board of Regents’ approval.

Responsible Office(s): TMCC Vice President of Finance and Administrative Services

Procedure: The procedures are available on the website of the Vice President of Finance and Administrative Services.

Updated: October 15, 2013

Policy 3033: Retention of Records

The policy for admissions of international applicants is outlined in Title IV, Chapter 16, of the Board of Regents Handbook.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on international applicants is published in the TMCC College Catalog.

Updated: October 15, 2013

Policy 3034: Advanced Standing

The policy for retention of records is outlined in Title IV, Chapter 1, of the Board of Regents Handbook.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: NSHE shall follow the records retention schedule approved by the Nevada State Library and Archives, Records Management Program. TMCC’s listing of retention and disposition of student records is listed in Appendix G of the TMCC College Catalog.

Updated: October 15, 2013

Policy 3036: Credit by Challenge Examination

The policy for credit by challenge examination is outlined in Title IV, Chapter 14, of the Board of Regents Handbook.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on credit by challenge examination is published in Appendix C of the TMCC College Catalog.

Updated: October 15, 2013

Policy 3039: Enrollment Reporting

TMCC’s office enrollment will be compiled and reported by the Institutional Research Office in accordance with procedures outlined in the NSHE Procedures and Guidelines Manual.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Procedures for reporting enrollment are outlined in Chapter 6, Section 2 of the NSHE Procedures and Guidelines Manual.

Updated: October 15, 2013

Policy 3048: Advisement

The policy for advisement is outlined in Title IV, Chapter 14, of the Board of Regents Handbook and available online.

Responsible Office(s): TMCC Academic Advisement Office

Procedure: Detailed information on advisement is available on their website and also published in the TMCC College Catalog. Students may also obtain additional information by contacting the Academic Advisement Office.

Updated: October 15, 2013

Policy 3056: Change of Registration

The policy for change of registration is outlined in Title IV, Chapter 16, of the Board of Regents Handbook. Students may initiate changes in registration in accordance with the regulations as stated in the College Catalog.

Responsible Office(s): TMCC Admissions and Records

Procedure: Per the policy outlined in Title IV, Chapter 16, of the Board of Regents Handbook, registration procedures shall be developed and published by each community College. Detailed information on the registration process is available on the Admissions and Records Office website and also published in the TMCC College Catalog and Class Schedule. Students may also obtain additional information by contacting the Admissions and Records Office.

Updated: October 15, 2013

Policy 3080: Grades

The policy for final grades is outlined in Title IV, Chapter 16, of the Board of Regents Handbook and available online.

Responsible Office(s): TMCC Admissions and Records

Procedure: Detailed procedures may be obtained by contacting the Admissions and Records Office.

Updated: September 16, 2015

Policy 3090: Grade Appeal

In a grade appeal, the presence of one or more of the following will be considered the only legitimate grounds for an appeal: arbitrariness, prejudice, error or personal hardship.

Responsible Office(s): Dean responsible for the course in question.

Procedure: Detailed information on international applicants is published in the TMCC College Catalog.

Updated: October 15, 2013

Policy 3095: Grade Replacement

A student who has repeated a course may petition to have the higher grade remain on his/her transcript and have the lower grade changed to an "R" in indicate the course was retaken. Students may replace up to 12 semester credits of coursework. A student’s academic standing (Dean’s list, probation, suspension, etc.) cannot be retroactively changed by retaking courses. Students may not apply for grade replacement for courses in which they received a sanction for academic dishonesty.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on international applicants is published in the TMCC College Catalog. Additional information is available from the Admissions and Records Office.

Updated: August 1, 2013

Policy 3102: Permanent Academic Records

A permanent academic record is prepared for each student upon official admissions and registration at the College and is retained in the Admissions and Records Office.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on international applicants is published in the TMCC College Catalog, or by contacting the Admissions and Records office.

Updated: August 1, 2013

Policy 3106: Security and Backup - Student Records

TMCC maintains policies, standards, and/or procedures that describe and require appropriate steps to protect sensitive data that is maintained on an institution's computing devices or transmitted across a public network such as the Internet. All student records are maintained under the maximum amount of security and protection possible considering the limitations of the infrastructure. Each student’s permanent academic record is stored electronically on the computer and backup computer tapes are stored off site.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed procedures on security and backup for student records may be obtained by contacting the Admissions and Records Office or System Computing Services which houses and manages the ERP.

Updated: October 15, 2013

Policy 3108: Email Use

When communicating via email, the following guidelines will be used: Official TMCC emails to and from current students, staff and full- and part-time faculty may only be sent to official NSHE and TMCC email addresses or approved academic messaging systems (Canvas, MyMathLab, etc.). Per approval of the Responsible Office, exceptions may be made for certain circumstances (marketing messages, for example).

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on TMCC Email use may be obtained by contacting the Admissions and Records Office.

Updated: March 13, 2017

Policy 3119: Academic Forgiveness

Students may petition, one time only, to have up to two consecutive semesters worth of credits adjusted on their academic record. The names of the courses will remain on the transcript, grades will be converted to "W" and a notation will be placed on the record indicating that a petition was filed and academic forgiveness granted for the semester(s) indicated. All grades for the semester(s) will be converted and none of the forgiven coursework will calculate into the TMCC grade point average (GPA).

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on international applicants is published in the TMCC College Catalog.

Updated: August 1, 2013

Policy 3120: Graduating Students Grade Point Average

The community Colleges shall establish grading policies within the general grading parameters established by the NSHE grading policy, Title 4, Chapter 16, of the Board of Regents Handbook. A student must maintain a minimum grade point average of 2.0.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Detailed information on graduating students grade point average is available on the Admissions and Records Office website and also published in the TMCC College Catalog. Students may also obtain additional information by contacting the office of Admissions and Records.

Updated: October 15, 2013

Policy 3121: Satisfactory Academic Progress

Students at Truckee Meadows Community College must maintain satisfactory academic progress towards a degree or certificate to remain in good standing.

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Appendix D of the TMCC College Catalog or the website of the Vice President of Academic Affairs.

Updated: October 15, 2013

Policy 3122: Privacy Policies Regarding Permanent Academic Records

TMCC follows the federal guidelines for privacy outlined in the Family Educational Rights and Privacy Act (FERPA).

Responsible Office(s): TMCC Admissions and Records Office

Procedure: Additional information is available in Appendix G of the TMCC College Catalog or may be obtained by contacting the Admissions and Records Office.

Updated: January 21, 2011

Policy 3202: Faculty Participation in Commencement

Commencement is scheduled on a contract day, and participation is considered part of a faculty member’s regular responsibilities. Faculty may wear caps and gowns and participate in the ceremony or may choose to sit in the audience. Faculty members unable to attend the ceremonies are expected to take appropriate leave and request permission from their supervisors in advance.

Responsible Office(s): TMCC Vice President of Academic Affairs

Procedure: Detailed information on commencement is available on the Admissions and Records Office website. The NFA Contract, Article 4 contains information on the use of non-instructional days. Further information regarding faculty participation in commencement may be obtained from the Vice President of Academic Affairs.

Updated: October 15, 2013

Student Fees and Financial Aid

Policy 3307: Student Grants-in-Aid

Grants-in-aid for payment of a specified portion of the registration fee, except for those awarded as a condition of employment, shall be administered by the Director of Financial Aid, unless otherwise specified by the Board of Regents or specified by the donor and approved by the Board of Regents (B\R 12\02).

Responsible Office(s): TMCC Financial Aid Office

Procedure: The procedures are located in the TMCC Financial Aid Policy and Procedures Manual, available upon request from the Director or Assistant Director of Financial Aid, and updated July 2005.

Updated: October 15, 2013

Policy 3310: Scholarships

All scholarships and prizes shall be administered by the TMCC Financial Aid department, unless otherwise specified by the Board of Regents or by the donor and approved by the Board of Regents (B\R 3\03).

Responsible Office(s): TMCC Financial Aid Office

Procedure: The procedures are located in the TMCC Financial Aid Policy and Procedures Manual, available upon request from the Director or Assistant Director of Financial Aid, and updated July 2005.

Updated: October 15, 2013

Policy 3311: Reporting of Student Awards

To comply with U.S. Department of Education regulations, all institutional student payments, awards, prizes, and gifts for academic pursuits or achievements must be reported to the Office of Financial Aid when paid for non-employment purposes. This includes funds distributed from state, federal, self-supporting or grant accounts.

This policy covers all payments, awards, prizes and gifts for academic pursuits or achievement, however, it excludes short-term loans or student employment that is not based on financial need.

Academic pursuit is defined as any form of award, payment, reimbursement or other transaction paid to or on behalf of a student for the purpose of aiding his/her education, study, training, or research.

Responsible Office(s): TMCC Financial Aid Office

Procedure: Procedures may be obtained by contacting the Financial Aid Office.

Updated: March 10, 2014

Student Services Office

Policy 3521: Accommodation Services

TMCC offers a full range of services to provide equal access to educational programs, courses and materials for registered individuals with qualifying disabilities participating in curricular and co-curricular activities.

Responsible Office(s): TMCC Disability Resource Center

Procedure: The procedures for registration for this program and a listing of accommodations are available on the Disability Resource Center website; in the Red Mountain Building, Room 315; or interested persons may call 775-673-7277 for more information

Updated: August 1, 2013

Policy 3522: Accessible Electronic Information and Technology

It is the policy of Truckee Meadows Community College to comply with the Americans with Disabilities Act of 1990 ("ADA"), ADA Amendments Act of 2008 ("ADAAA"), Section 504 of the Rehabilitation Act of 1973, and Section 508 of the Rehabilitations Act of 1973 as amended by the Workforce Investment Act of 1998.

Truckee Meadows Community College is committed to providing access to information and services, in an equally effective and integrated manner, regardless of a user’s physical or developmental abilities or impairments. All TMCC departments and operational units are required to ensure that any electronic information or technology resources that are created or purchased are accessible.

Responsible Office(s): TMCC Disability Resource Center

Procedure: The procedures are available on the Disability Resource Center’s website.

Updated: October 15, 2013

Policy 3525: Student Activities

TMCC supports student clubs, organizations and activities because they encourage and foster academic and personal growth and learning through active involvement, individual commitment and personal enrichment.

Responsible Office(s): Coordinator for Student Government and Leadership

Procedure: Procedures pertaining to advisors and student organizations are located in the Student Government Association Student Club and Organization Handbook.

Updated:  August 1, 2013

Policy 3530: Student Appeals Procedures

Students can appeal the application of a TMCC policy or procedure.

Responsible Office(s): TMCC Vice President of Academic Affairs

Procedure: Appeals are initiated with the Admissions and Records Office. Types of appeals, composition of the Student Appeals Board and procedures for appeals are located in the College Catalog, in the Student Handbook and in the Student Bill of Rights located in Appendix S of the TMCC College Catalog.

Updated: October 15, 2013

Policy 3531: Missed Class

Students involved with college-sanctioned extracurricular activities will coordinate with an academic advisor for class scheduling. Examples of college-sanctioned extracurricular activities include, but are not limited to, student government, intercollegiate athletics, and academic contests. An adjustment that would create an undue hardship for the college and/or require the college to violate its policies or local, state or federal law is not reasonable. Approval of a request on one occasion does not mean that a similar future request will automatically be approved. Each adjustment is on a case-by-case basis.

Responsible Office(s): TMCC Vice President of Academic Affairs

Procedure: The procedures are available on the Academic Affairs website.  

Updated: June 25, 2019