TMCC Policy Manual: Development, Operation and Maintenance of College Facilities

Policies 5000-5999: Development, Operation and Maintenance of College Facilities

General

Policy 5000: Facilities Services

Facilities Operations and Capital Planning ("Facilities") is responsible for the planning, construction, renovation, maintenance repairs, and operation of buildings, facilities, and utility systems for all components of Truckee Meadows Community College. It is the objective of Facilities to plan, construct, and maintain operationally efficient, aesthetically pleasing, safe, clean and sustainable buildings and grounds that support the learning environment.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The procedures are available on the Facilities website.

Updated: October 15, 2013

Policy 5001: Facilities Improvement

Facility improvements, regardless of funding source, require careful coordination and compliance with applicable laws, policies and regulations. Truckee Meadows Community College (TMCC) shall adhere to all applicable state and federal laws and regulations, and Nevada System of Higher Education (NSHE) Board of Regents (BOR) Handbook and Procedures and Guidelines Manual and TMCC policies relating to construction.

Any facility alterations require coordination with the appropriate departments including Facilities Operations and Capital Planning and Information Technology.

The director of Facilities or his/her designee shall be responsible for ensuring appropriate areas of support are included in the planning and implementation of said improvements.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: Facilities Operations and Capital Planning (Campus Development Procedures); Title 4, Chapter 1 of the Board of Regents Handbook; and Chapter 1 of Board of Regents Procedures and Guidelines

Updated: October 15, 2013

Policy 5002: Campus Moving Policy

The campus moving procedures are the adopted rules governing the physical relocation of all TMCC employees and others occupying space on any TMCC site or location. The procedures are designed to guide occupants through the move process, while maximizing efficiency, ensuring safety and minimizing damage to TMCC facilities and furnishings.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The campus moving procedures are available on the Facilities website.

Updated: October 15, 2013

Policy 5003: Sustainability Policy

TMCC is committed to responsible stewardship of resources and to demonstrating leadership in sustainable business practices, including, but not limited to, current best practices in building design and maintenance, transportation, and use of renewable and non-renewable resources to provide a healthy environment for students, faculty, staff, and visitors.

Procedures and practices that provide environmental benefits, reduce dependency on non-renewable energy sources, and offer other resource conservation benefits resulting in cost savings and maintenance of a healthy workplace for students, faculty, staff, and visitors, will be implemented upon approval by the President and be communicated to the College community.

Responsible Office(s): President’s Office

Procedure: The procedures are available by contacting individual departments. For a list of procedures in effect per this policy, contact the Vice President of Finance and Administrative Services.

Updated: May 29, 2014

Policy 5004: Key Control Policy

This policy establishes a program for controlled access to all Truckee Meadows Community College facilities to promote orderly and efficient access to the facilities and to protect persons using the facilities and the property. All keys for TMCC buildings must be issued by TMCC Facilities Opertations and Capital Planning, and cannot be reproduced.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The procedures for requesting and returning keys are located on the TMCC Facilities website.

Updated: October 15, 2013

Policy 5005: Signage Standards

All TMCC permanent signage, including digital signage, is subject to review and must have approval from the TMCC Sign Committee.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The procedures are available on the TMCC Facilities website.

Updated: October 15, 2013

Policy 5006: Space Allocation for TMCC Employees

All space at Truckee Meadows Community College belongs to the College and is allocated by the College for its highest and best needs in service to TMCC. Space will be allocated to best ensure occupants have the physical environment best suited to their role in the organization and to the benefit of TMCC.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The procedures are available on the TMCC Facilities website.

Updated: October 15, 2013

Policy 5007: Naming Buildings

TMCC follows the rules of naming buildings, rooms and public spaces for all TMCC facilities as outlined in the NSHE Procedures and Guidelines.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The procedures are available on the TMCC Facilities website.

Approved: February 10, 2014

College Services

Policy 5111: College Law Enforcement and Security

University Police Services is responsible for TMCC’s law enforcement services. University officers have full police powers; certified under the laws of the State of Nevada. They perform the same function as officers from city, county and state agencies—enforcing all local, state and federal laws and ordinances within the jurisdiction of the Nevada System of Higher Education. The department embraces the "Community Oriented Policing" philosophy, which includes open and honest communication between Police Services and the population we serve.

Responsible Office(s): University Police Services

Procedure: N/A

Updated: May 15, 2017

Policy 5112: Situations Requiring Police Action

Violations of criminal law that occur on, or immediately adjacent to, any TMCC property are generally enforced/investigated by University Police Services.

Responsible Office(s): University Police Services

Procedure: TMCC stakeholders are encouraged to contact University Police Services for police and related services. Examples include, but are not limited to: suspicious activity; crimes involving persons and property; traffic incidents, hazards and accidents; lost or missing persons; domestic disturbances and/or abuse; escort requests; narcotic and/or dangerous drug violations; homeland security and terrorism; and any suspicious criminal activity involving children/minors.

The University Police Services police substation is located on the Dandini Campus, Red Mountain Building room 243. University Police Services may be contacted via telephone at:

  • Emergency: 9-1-1
  • Non-Emergency: 784-4013 or 674-7900
  • Fax: 784-1695

Updated: May 16, 2017

Policy 5113: Parking and Traffic Regulations

University Police Services is responsible for parking and traffic regulation enforcement. University Police Services officers act under the following authority:

  • Nevada Revised Statutes
  • Reno Municipal Code
  • Parking Regulations (consistent with provisions enumerated in NRS 386.435 - regulations governing traffic on System’s property

Responsible Office(s): University Police Services

Procedure: TMCC’s parking and traffic regulations are located in the TMCC College Catalog

Updated: May 16, 2017

Policy 5114: Law Enforcement Services For Special Events

Special events may require additional police services. Those services are determined by University Police Services after evaluation of a proposed event.

Responsible Office(s): University Police Services

Procedure: Procedures for scheduling an event are available in the Room Scheduling Office.

Updated: May 16, 2017

Policy 5115: Security Alarms

No security alarms shall be contracted for, installed, and/or maintained without prior written approval of the Facilities Services Director and the Assistant Vice President & Director of Police Services. The Assistant Vice President & Director of Police Services may, without consulting the TMCC Facilities director and with the approval of the President, contract for, install, and maintain security alarms in situations deemed appropriate to ensure the safety of TMCC stakeholders and/or property.

Responsible Office(s): University Police Services

Procedure: N/A

Updated: May 16, 2017

Policy 5116: Video Cameras

No video cameras (e.g., surveillance, monitoring, etc.) shall be contracted for, installed, and/or maintained without the written approval of the President.

Responsible Office(s): University Police Services

Procedure: Procedure: Prior to submitting any request to the President for approval, the applicant shall submit a written request to the Assistant Vice President & Director of Police Services for approval. The minimum requirements for the request can be obtained by contacting the Assistant Vice President and Director of Police Services.

Updated: May 16, 2017

Policy 5117: Fire Protection

The State Fire Marshall has jurisdiction over all TMCC buildings. The Reno Fire Department is responsible to provide fire protection services to TMCC by responding to emergency calls.

Responsible Office(s): University Police Services

Procedure: The Nevada State Fire Marshal has adopted the standards indicated in NAC 477.

Updated: May 16, 2017

Policy 5118: Hazardous Material Handling

TMCC is committed to provide a safe environment for faculty, staff, students, and the public to work with or around hazardous materials in compliance with federal, state, and local laws and regulation. The TMCC Environmental Health and Safety Office has the overall responsibility for the oversight of the management of hazardous materials at the college. Departments that generate, handle, use and/or maintain hazardous materials must create and regularly review proper hazardous materials handling procedures and maintain accurate records to track these materials (e.g. purchase, storage, disposal) in consultation with the Environmental Health and Safety Office, which will keep a catalog of these procedures.

Responsible Office(s): Environmental Health and Safety Office

Procedure: Procedures related to this policy may be accessed by contacting the Environmental Health and Safety Office.

Updated: December 8, 2015

Campus Development

Policy 5200: Campus Development

The purpose of the Campus Development policy is to establish a framework for the College to ensure smooth transitions for growth in student enrollment and to meet the long term goals of the College. The College has the responsibility of master planning and determining the sequence of priority and scope of work for all College projects. The College will work closely with the State Public Works Board to ensure effective completion of all approved capital projects.

Responsible Office(s): Facilities Operations and Capital Planning

Procedure: The procedures are available on the Facilities website.

Updated: December 1, 2008

Use of College Facilities

Policy 5300: Use of College Facilities

College facilities, including campus grounds, are provided primarily for the support of the educational functions of the College and the activities necessary for the support of these functions. The College’s functions take precedence over any other activities in the use of College facilities.

Responsible Office(s): Room Scheduling Office

Procedure: Procedures are available from the Room Scheduling Office.

Updated: October 15, 2013

Policy 5305: Instructional Space Assignment

Instructional rooms will be assigned in a manner that allows for efficient use of space and an appropriate match of class needs and classroom attributes. To ensure student success, academic scheduling will take first priority for classroom space and all other requests will be considered tentative until the academic schedule is in place.

Responsible Office(s): Room Scheduling Office

Procedure: Procedures are available in the Room Scheduling Office.

Updated: September 15, 2013

Policy 5307: Event Approval

An event that meets any of the following criteria requires approval by President’s Cabinet before beginning any activities:

  • Any event for which the audience is expected to be 50 persons or more,
  • Any TMCC-sponsored event that is scheduled off-campus or for which the use of SIER 108, VSTA 206 or the Student Center is being requested (exception: table for distribution of materials authorized by the Vice President of Academic Affairs/Vice President of Student Services),
  • Any event for which sales are involved,
  • Any event that brings a dignitary, high-profile person or major speaker on campus,
  • Charity drives.

Standard College meetings for faculty and staff are exempt from this approval process.

Responsible Office(s): Room Scheduling Office

Procedure: Procedures are available from the Room Scheduling Office.

Updated: October 15, 2013

Policy 5318: Right to Assemble

TMCC students are both citizens and members of our academic community and are subject to the same rights and responsibilities of any other members of this community. TMCC supports constitutionally protected freedom of speech and peaceful assembly rights and has established a public forum area at the Dandini Campus for use by TMCC students, employees and outside entities for this purpose.

Responsible Office(s): Room Scheduling Office

Procedure: Procedures are available from the Room Scheduling Office.

Updated: April 28, 2014

Policy 5330: Student Publications Policy

In accordance with the Nevada System of Higher Education Board of Regents Handbook (Title 4, Chapter 19), Truckee Meadows Community College recognizes the importance of student publications as a way for students to inquire, inform and exchange ideas, as well as develop independent thought, critical examination of information, and decision making. TMCC supports freedom of speech and the press as protected by the United States Constitution, the Nevada Constitution, federal law, and state law.

The college expects its recognized student publications, print and electronic, to uphold the highest levels of journalistic standards as defined by the National Scholastic Press Association (http://studentpress.org). Students involved with official student publications will work with an advisor who will provide counsel on best practices, including writing, journalistic techniques, news value, a knowledge of communications law (the regulation of electronic information) , ethics, style (including appropriate grammar, spelling, and punctuation), production skills and techniques, and advertising practices.

The college will provide designated locations for distribution of publications during the academic year and other times when the publications are created. Furthermore, the college will not restrict content, retaliate against an advisor or students who produce a student publication. In addition, all student publications must include a disclaimer indicating that content published is not endorsed by the Board of Regents, the Nevada System of Higher Education or Truckee Meadows Community College.

Responsible Office(s): President's Office

Procedure: None at this time.

Updated: December 18, 2017

Policy 5350: Rental of College Facilities

Facilities may be rented by outside agencies whose mission is in concert with that of Truckee Meadows Community College. Preference will be given to those events that enhance the student experience.

Responsible Office(s): Room Scheduling Office

Procedure: Procedures are available from the Room Scheduling Office.

Updated: October 15, 2013

Policy 5380: Use for Religious and Political Activities

As a State instrumentality, the College must remain neutral on religious and political matters. The College and its units cannot sponsor or fund religious activities and cannot sponsor or fund political activities except when authorized by the Nevada System of Higher Education.

Religious and political organizations shall have access to designated College properties on the same basis as all other non-College related organizations.

Responsible Office(s): Room Scheduling Office

Procedure: Procedures are available from the Room Scheduling Office.

Updated: October 15, 2013

Policy 5440: Alcoholic Beverages

The sale, service and consumption of alcoholic beverages on College property must be within the guidelines established by federal and state law and municipal and county ordinances. The College’s rules concerning the sale, serving and consumption of alcohol on College properties and its sanctioned events are in accordance with provisions of the Board of Regents Handbook, Title 4, Chapter 1, Section 10. Only the President of the College can authorize alcoholic beverages on College properties.

Responsible Office(s): President's Office | Room Scheduling Office

Procedure: Procedures are available from the Room Scheduling Office.

Updated: August 1, 2013

Policy 5443: No Smoking Law

In accordance with the Nevada Clean Indoor Air Act (effective December 8, 2006), TMCC prohibits smoking in certain areas and has created nonsmoking areas.

Responsible Office(s): Nevada System of Higher Education | TMCC Human Resources

Procedure: Procedures may be found in the TMCC Human Resources Faculty/Staff Handbook.

Updated: December 1, 2008

Policy 5444: Electronic Smoking Devices

The use of e-cigarettes and other electronic, alternative smoking devices is prohibited inside TMCC buildings.

Responsible Office(s): President's Office

Procedure: See related: No Smoking Law Policy #5443.

Approved: March 10, 2014

Policy 5450: Distribution of Materials

Organizations must have approval of the Marketing and Communications Office prior to distribution of any materials and/or scheduling of space for such distribution.

Responsible Office(s): Marketing and Communications Office

Procedure: Procedures are available on the Marketing and Communications website and also in Appendix K of the TMCC College Catalog.

Updated: August 1, 2013

Policy 5491: Damages, Destruction and Theft

The willful damage, destruction, defacement, theft, or misappropriation of property belonging to the College is a violation of Nevada Revised Statutes, Reno Municipal Code, and NSHE policy and may be subject to punitive action, prosecution and/or restitution by the offender.

Responsible Office(s): TMCC Police Department

Procedure: Procedures are outlined in the Title 2, Chapters 6 and 10 of the NSHE Code.

Updated: October 15, 2013