TMCC Policy Manual: Services to Faculty and Departments

Policies 4000-4999: Services to Faculty and Departments

Marketing and Communications Office

Policy 4602: General 

The Marketing and Communications Office serves the in-house marketing, communications, advertising, promotional, media relations, graphic design, photographic and videographic needs of the College in order to maintain consistency in College marketing plans (brand awareness, registration and others). All printed materials distributed to the public must be approved in advance by Marketing and Communications.

Responsible Office(s): Marketing and Communications Office

Procedure: The procedures are located on the Marketing and Communications website

Updated: October 15, 2013

Policy 4604: Official College News Source

The Marketing and Communications Director is the College’s official spokesperson, acts as the official news source and disseminates information in consultation with the President. All College media releases are issued by Marketing and Communications to appropriate media outlets to ensure that the content conforms to the College’s news style and to provide quality control. Members of the College who are contacted directly by the media for interviews should report such contact to Marketing and Communications.

Responsible Office(s): Marketing and Communications Office

Procedure: The procedures are located on the Marketing and Communications website

Updated: October 15, 2013

Policy 4652: Marketing and Advertising

Marketing and Communications has the responsibility of ensuring that all College marketing materials intended for public distribution meet professional standards in copy and design. Therefore, all promotional brochures, advertisements, recruitment materials, Web content, flyers, posters, pamphlets and similar items to be used for external distribution must be approved by Marketing and Communications prior to release. Other areas of the College may not purchase media advertising directly to promote their activities. Any area that has such needs should contact the Director of Marketing and Communications.

Responsible Office(s): Marketing and Communications Office

Procedure: The procedures are located on the Marketing and Communications website

Updated: October 15, 2013

Policy 4665: Logo Use

The College logo supports the brand positioning of the College. To ensure the TMCC identity is recognizable, the College logo must be on all materials (printed and otherwise) in the proper format. All uses of the logo must be approved in advance by Marketing and Communications. Departments may use the College logo with the department name. Student clubs may develop their own graphic identity in combination with the College logo, under the supervision of Marketing and Communications.

The College mascot (adopted in 2014) may not be used in place of the College logo. In addition, the use of the College mascot must include the use of the College logo.

Responsible Office(s): Marketing and Communications Office

Procedure: The procedures are located on the Marketing and Communications Office website

Updated: October 20, 2014

Policy 4700: College Surveys

The Institutional Research Office (IR) is a designated survey administration unit. All college-wide surveys to be administered internally and externally must be reviewed by IR to ensure appropriate survey design, data integrity, confidentiality and administration. IR will work in collaboration with Marketing and Communications Office and Web Services where appropriate to ensure that the instrument and relevant communications meet professional standards in copy, design and college’s approved branding.

Responsible Office(s): Institutional Research

Procedure: The procedures are located on the Institutional Research website

Updated: November 14, 2016

Information Technology

Policy 4810: Telecommunications Use

This Telecommunications Use Policy governs the use of computers, networks and other telecommunication systems on the TMCC campus as set forth in Nevada Revised Statutes section 205.473 through 205.491 and NSHE Policies, Title 4, Chapter 1. All users of these resources are responsible for reading and understanding the detailed procedures.

TMCC recognizes that principles of academic freedom, freedom of speech, and privacy of information hold important implications for electronic mail and electronic mail services. This policy and the corresponding procedure reflects these firmly held principles.

Responsible Office(s): Information Technology

Procedure: The procedures are located on the IT website

Updated: October 15, 2013

Policy 4811: Copyright Infringement

It is the policy of Truckee Meadows Community College to respect the copyright protections given by federal law to owners of digital materials and software, and to abide by all license and contractual agreements in the provision of resources and services to TMCC.

Responsible Office(s): Information Technology

Procedure: The procedures are located on the IT website

Updated: October 15, 2013

Policy 4812: Network Security and Operational Policy

Truckee Meadows Community College faculty, staff or students are required to abide by network operational and security procedures established by the College.

Responsible Office(s): Information Technology

Procedure: The procedures are located on the IT website

Updated: October 15, 2013

Policy 4813: Computer Room Access

Access to computer server operations areas and telecommunications rooms is restricted to authorized personnel only.

Responsible Office(s): Information Technology

Procedure: The procedures are located on the IT website

Updated: October 15, 2013

Policy 4814: Information Security and Inventory of Institutional Data

It is the policy of Truckee Meadows Community College that all persons having access to confidential or sensitive data take all necessary precautions to safeguard that data. TMCC requires eradication of data when computers are sent to surplus or repurposed. TMCC keeps records of areas where records are stored, both physically and electronically and will periodically audit these areas to ensure that sensitive data are retained or destroyed as appropriate. TMCC is required to report any event that sensitive data is released inappropriately to the Vice Chancellor of Technology.

Responsible Office(s): Information Technology

Procedure: The procedures for protecting, classifying, and inventorying confidential and sensitive data are located on the IT website

Updated: October 15, 2013

Policy 4815: Academic Lab Software Requests

Only software that is legally licensed and officially requested from TMCC faculty or staff is installed on TMCC academic computers.

Responsible Office(s): Information Technology

Procedure: The procedures for installing software on TMCC's academic computers for instructional use are located on the IT website

Updated: October 15, 2013

Policy 4816: Computer Hardware and Software Purchases

All computer hardware, software, and software as a service (SaaS) purchases must be reviewed and approved by the Information Technology Department prior to purchase or contracting to ensure compatibility and ongoing support, including funding.

Responsible Office(s): Information Technology

Procedure: The procedures for computer hardware and software purchases are located on the IT website

Updated: May 29, 2014

Policy 4820: Mobile Telecommunication Devices

Mobile telecommunication (telecom) devices such as a cellular (cell) phone or a Smartphone have been an integral part for most job functions. Employees who hold positions that include the need for these devices may receive a stipend to compensate for business-related costs incurred when using their individually owned mobile devices. Mobile telecom devices that are purchased by the College for an employee’s use are the property of the College. These devices may not be used for any personal activities.

Responsible Office(s): Information Technology

Procedure: The procedures for mobile telecommunication devices are located on the IT website

Updated: October 15, 2013

Web Services Office

Policy 4825: Web Publishing Policy

Pages linked to the TMCC website may be created for academic departments, administrative departments, College-sanctioned organizations or committees, and official student organizations. The author bears full responsibility for the contents of his/her faculty Web pages.

Responsible Office(s): Marketing and Communications Office | Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4826: Administrative Web Page

A TMCC administrative page communicates official information about the College, including services, requirements and curriculum.

Responsible Office(s): Marketing and Communications Office | Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4827: Instructional Web Pages

An instructional Web page is used for academic purposes only and is maintained by the faculty member.

Responsible Office(s): Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4828: Student Club/Organization Web Page

A student organization page promotes an official College-sanctioned student organization and must be housed on official TMCC Web servers.

Responsible Office(s): Marketing and Communications Office | Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4829: Online Video

All online video that will be linked from the TMCC Web servers will adhere to TMCC standards.

Responsible Office(s): Marketing and Communications Office | Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4830: Online Photography

All online photographs will adhere to the TMCC standards of quality.

Responsible Office(s): Marketing and Communications Office | Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4831: Web Content Editorial and Accountability

TMCC is not obligated to publish or provide links to documents that are deemed to be inappropriate for display on the World Wide Web. TMCC reserves the right to control its resources, including but not limited to denying materials space on College-supported servers.

Publication of any material on TMCC's website must be consistent with the rules, policies, procedures and mission of the College, as well as applicable state and federal laws. TMCC will not publish information on TMCC servers that is prohibited by law or disallowed by licenses, contracts, copyrights, or College regulations.

Truckee Meadows Community College maintains the right to remove any links to pages that it perceives as not upholding these standards. Groups or individuals are responsible for information that they publish.

Responsible Office(s): Marketing and Communications Office | Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4832: Third-Party/Community-Building Websites

TMCC recognizes that third-party social media/community building websites offer alternative ways to reach and communicate with community members and students. The set up and use of these websites are permitted and must follow TMCC guidelines.

Responsible Office(s): Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013

Policy 4833: PDF Documents/Forms on the Web

All TMCC PDF documents and/or forms will adhere to TMCC’s online standards for quality and branding and be kept current by the designated department/Web content provider. These documents will meet Web accessible standards as stated under the Web Accessibility Initiative (WAI) and the Web Content Accessibility Guidelines (WCAG).

Responsible Office(s): Web Services

Procedure: The procedures for publishing pages to the TMCC website are located on the Web Services website.

Updated: October 15, 2013