Classified Council Bylaws

5/5/16 Revision (approved 5/4/2016)

Article I: Name

Section 1.1

The Classified Council of Truckee Meadows Community College, a unit of the Nevada System of Higher Education and an autonomous organization of persons who are State of Nevada Classified Employees at Truckee Meadows Community College hereinafter, referred to as the Classified Council.

Article II: Philosophy

Section 2.1

The Classified Council is hereby established whose objectives and goals will be to serve all State of Nevada Classified employees at Truckee Meadows Community College. Specifically, the goals of the Council are:

  • To provide a means through which Classified employees may be represented and have a voice in making decisions which affect them directly;
  • To provide an opportunity for Truckee Meadows Community College Classified employees to participate in the achievement of the goals and responsibilities of this institution, and to lend a unity of purpose to the efforts of the entire education community;
  • To promote a sincere interest and concern for the continuing mission and goals of Truckee Meadows Community College;
  • To seek active representation and involvement of Truckee Meadows Community College Classified employees in the affairs of higher education;
  • To continually be concerned with current developments which may interest, benefit, or affect the Classified employees and the College;
  • To provide a means of association and intercommunication among all employees within Truckee Meadows Community College;

Section 2.2

The Classified Council is not a grievance board.

  • Members are representatives of Classified employees within the State of Nevada and as such, no member shall use meetings to promote personal agendas or air personal problems. The Classified Council will not act on any issues that are incompatible with the objectives of Truckee Meadows Community College or the State of Nevada Classified Employees’ rights and regulations.
  • Classified Council neither supplants nor supersedes any organization of employees now in existence or to be formed in the future, and the Classified Council shall maintain neutrality with any and all non- college employee groups.

Article III: Eligibility

Section 3.1

The Classified Council, as authorized by the Board of Regents, will represent all Classified Staff.

Section 3.2

For the purposes of these Bylaws, all permanent, Classified employed by Truckee Meadows Community College including those working at least 0.5 FTE are viewed as a voting member of the Classified Council. Temporary employees filling Classified positions are welcome to attend Classified Council meetings and social functions but may not vote.

Article IV: Executive Board

Section 4.1

The Classified Council Executive Board will serve as a representative body for the Classified Council and participate in such matters of the institution that may affect them in accordance with the provisions of the Classified Council Constitution and Bylaws and are not to violate current or future policies and procedures within the State of Nevada. The Classified Council Executive Board serves in an advisory capacity to meet the objectives and goals of the Classified Council in a professional and ethical manner. The Executive Board will consist of the President, Vice-President, Treasurer, Secretary, and Hospitality Officer.

Section 4.2: Election of Executive Board

  • Elections will occur prior to meeting in May. The Executive Board shall take office on July 1 of each year.
  • Election results will be determined by majority vote.

Section 4.3: Term of Office

  • The Vice President will automatically move into the President’s position for the following term.
  • Each office shall serve a single year term commencing on July 1 of the following year.

Section 4.4: Duties of Executive Board Members

  • To ensure greater accountability on the part of each individual Executive Board member, they shall be responsible to regularly attend Classified Council and Executive Board meetings or to arrange a proxy.
  • All board members have the right to vote, but cannot institute or second a motion.
  • Attend monthly meetings with administration (President, VPAA, VPSS and VPFA) to allow open communication and be advocates for the Classified employees.
  • Represents the Classified Council at Board of Regents as is beneficial to Classified Employees.
  • The Classified Council Executive Board shall meet at least once prior to each Classified Council meeting.
  • The Classified Council Executive Board shall determine issues to be placed on the Classified Council agenda which could include requests from any Classified employee.
  • Executive Board members will seek volunteers to chair classified standing committees at the July Classified Council meeting.

Article V: Officers

Section 5.1

The President whose duties consist of the following:

  • Officially representing the Classified Council before the following groups:
    • Planning Council
    • If CC President is unavailable for any meetings, he/she is responsible for sending a proxy.
    • College Advisory Committees as is beneficial to Classified employees.
    • Nomination/Election Committee. It is the responsibility of the President to either run the nominations and election for the upcoming board along with the Webmaster or appoint a proxy in their place.
  • Chair the Classified Council Executive Board and conduct Classified Council Executive Board meetings.
  • Oversee all business of the Classified Council.
  • Attend monthly meetings with Executive Board and Administration.
  • Recommend members to all standing committees or other committees, as she/he deems necessary.
  • Signature authority on all accounts and authorization for checks unless current full time position conflicts with this requirement, at which time responsibilities would fall onto the Vice President.
  • Assist other board members as necessary.

Section 5.2

The Vice President whose duties consist of the following:

  • Serve one year as Vice-President and automatically assume the position of the President in the second year.
  • Assist the President in the performance of her/his duties and such other duties as the President may direct.
  • Act in the place of the President in the latter’s absence.
  • Should the office of the President become vacant, automatically progress to the Presidency and hold a special election for a replacement Vice President within two weeks of the vacancy.
  • Signature authority on all accounts unless current full-time position conflicts with this requirement.
  • Chair the Classified Council Employee of the Month and Employee of the Year Award committee.
  • Chair Annual Classified Symposium committee.
  • Attend monthly meetings with Executive Board and Administration.
  • Assist other board members as necessary.
  • Assure representation of the Classified Council before the following groups:
    • TMCC Faculty Senate. It is the responsibility of the Vice President to either attend the Faculty Senate meetings or send a proxy in their place.

Section 5.3

The Treasurer whose duties consist of the following:

  • Maintain accurate record of expenditures for the fiscal year.
  • Primary signature authority on all accounts. Any paperwork, which would authorize a payment, must be signed by the treasurer and another executive board member with the exception of the Emergency Loan committee where the chair person will have signature authority to assure anonymity.
  • Responsible for reconciliation of each account every month.
  • Responsible for reporting the balance of all accounts at each stated Classified Council meeting.
  • Responsible for providing the Classified Council Secretary with a hard copy of the report each month.
  • Attend monthly meetings with Executive Board and Administration
  • Assist other board members as necessary.
  • Officially representing the Classified Council before the following groups:
    • Emergency Loan Committee. It is the responsibility of the Treasurer to either attend the Loan Committee discussions or send a proxy in their place.

Section 5.4

The Secretary whose duties consist of the following:

  • Keep an accurate record of the proceedings of all regular and special Classified Council meetings.
  • Keep a copy of all formal reports of the Classified Council officers and committees.
  • Maintain the official file of the Classified Council.
  • Signature authority on all accounts unless current full-time position conflicts with this requirement.
  • Take and post minutes, agenda and notifications of meetings on email, 3 days prior to the next meeting date.
  • Schedule all meetings pertaining to the Classified Council.
  • Maintain the Classified Council webpage.
  • Attend monthly meetings with Executive Board and Administration.
  • Assist other board members as necessary.
  • Officially representing the Classified Council before the following groups:
    • Event Planning

Section 5.5

The Hospitality Officer whose duties consist of the following:

  • Send flowers, plants, or cards to TMCC Classified staff. Send a card to the rest of TMCC Community as deemed necessary.
    • Complete DPO-Host form and give proper backup to the Treasurer.
  • Keep accurate records of activities for reporting.
  • Signature authority on all accounts unless current full-time position conflicts with this requirement.
  • Order employee recognition items for Classified EOY ceremony.
  • Assist Vice President with Employee of the Month presentations.
  • Attend monthly meetings with Executive Board and Administration.
  • Assist other board members as necessary.
  • Officially representing the Classified Council before the following groups:
    • Event Planning

Section 5.6

Election of Officers

  • Nominations for the each office within Classified Council shall be opened at the March Classified Council meeting every year and remain open until the end of April. Elections will be completed one week before and announced at the May meeting. The Officers shall take office on July 1st of each year.
  • In the event of an Executive Board vacancy prior to the expiration of the term – Classified Council will be given 30 days to nominate and elect a new officer. If after 30 days there are no nominees, the Executive Board will appoint an officer to the vacant position.
  • The elections shall be supervised by the Webmaster in accordance with the following principles:
    • Nomination and elections shall be on forms and ballots designated by the Elections Committee and approved by the Webmaster.
    • The Nominating Committee will present its list of candidates for all vacancies in the month of April. Further nominations that fulfill the requirements of these Bylaws may be made up to two days after the list is presented.
    • The Nominating Committee in conjunction with the TMCC Webmaster will be responsible for the on-line ballot preparation. Notification of the elected candidates shall be placed on email prior to the election. A ballot shall be placed on the Classified Council webpage.
    • The Nominating Committee will notify Classified employees of election days 2 weeks in advance.
    • Ballot tabulation will be performed by the Webmaster and forwarded to the nominating committee.
  • Removal of elected officers
    • A written petition signed by ten percent of the total Classified employees and presented at a regular Classified Council meeting.
    • The written petition will be reviewed by the Executive Board and carried forward for action at the next Classified Council meeting. A 2/3 majority vote of the Classified employees present will be required for removal from office.
    • Failure to attend three consecutive Classified Council meetings constitutes an automatic resignation from the elected position, except such absences as approved by the Classified Executive Board.

Article VI: Classified Council Meetings

  • Regular meetings shall be held a minimum of six times during the calendar year.
  • A meeting will be mandatory between the outgoing officers of the Executive Board ant the incoming officers of the Executive Board to help facilitate the understanding of procedure and policy and the duties of the office. All materials will be given and access to the Z drive will be given and demonstrated at this time.
  • An annual schedule listing the date, time, and place of regular meetings shall be posted in August of each year.
  • A formal agenda shall be posted and sent to all-classified listserv a minimum of three days in advance of meeting.
    • The formal agenda will include a consent agenda. The consent agenda shall be considered at the beginning of each Classified Council meeting, after approval of the prior meeting’s minutes. Any TMCC Classified employee may place an item on the consent agenda by notifying the Classified Council Executive Board five business days or more in advance of a meeting.
    • The Classified Council Executive Board shall determine issues or concerns to be placed on the Agenda with monthly meetings with the Administration, which can include concerns or issues from any Classified employee.
  • All Classified Council recommendations shall be made directly to the President of Truckee Meadows Community College or to the appropriate administrator.
  • Classified Council employee meetings shall be open. All interested persons are encouraged to attend.

Article VII: Quorum

The Executive Board and at least 5 other Classified employees shall constitute a quorum virtually or in person. Any action taken by the Executive Board without a quorum shall be deemed invalid.

Article VIII: Committees

The following shall be the Standing Committees of the Classified Council. In the event that there is no volunteer to chair a committee, the Executive Board will step in until a chair can be selected.

  • Book Scholarship Committee
    • Each fall and spring semester, current, full-time TMCC Classified staff employees can apply for a book scholarship provided by the TMCC Classified Council. The employee must not be on probation. The number of scholarships awarded is based on available funds, which are generated by fundraisers put on by the Classified Council throughout the year. Reimbursements will only be processed for NSHE schools and for textbooks and ebooks that are bought or rented. The employee must have a passing grade in order to receive reimbursement.
  • Nominating/Election Committee (annual)
    • Nominations for each office within Classified Council shall be opened at the March Classified Council meeting every year and remain open until the end of April. Elections will be completed one week before and announced at the May meeting. Refer to section 5.6
  • Classified Symposium
    • Professional Development events for Classified employees.
    • Collaboration with the Professional development office who oversees the planning of this event as well as arranging for guest speakers.
    • Classified Council is responsible for supplies and food. Money raised from fundraisers help pay for this event.
    • Held in July
  • EOM/EOY Committee
    • Consists of 7-9 members. Members include Classified, Professional, Administrationand/or a student if available.
    • In the event of a tie, a revote will be done. If there is still a tie the Vice President of Classified Council will be the tie breaker.
  • Fund Raising Committee - Secretary/Hospitality
    • Egg Hunt
      • Open to the TMCC community
      • Ages 2-10 years, held in the Student Center
      • Funds for this event are raised through fundraising efforts and pre-filled egg donations comes from the TMCC community.
    • Craft Fair/Bake Sale
    • Book Fair
    • Silent Basket Auction
    • Turkey Raffle
  • Emergency Loan Committee
    • This committee is charged with helping current TMCC Classified staff with financial support. In the event a Classified staff member is in need of a little assistance, the employee may complete the Emergency Loan Application online. The application will be submitted electronically to the chair of the committee and then brought forth to the committee. If the request is approved, the committee will provide a check for food or other items, or pay a bill directly up to $250.00 but can up to $300.00 if funds are available.
    • The staff member has three months to pay the interest-free loan back. Once paid in full, Classified staff may fill out another application for consideration.
    • This committee is highly confidential in nature.
  • Distinguished Classified Employee
    • "Distinguished Classified Employee" is an honorary title granted to a classified employee with a record of distinguished service, after retirement or separation from Truckee Meadows Community College, with good standing.
    • Any member of the Classified staff separating from TMCC after ten years of full-time TMCC Classified service can apply for Distinguished Classified Employee status. Status will be voted on by TMCC’s Classified Council Executive Board. Upon approval, the Classified Council President will notify TMCC's President for approval.
    • Consideration for approval of Distinguished Classified Employee status, by TMCC’s Classified Council board and TMCC’s President, will be based on examples of distinguished service such as:
      • Leadership positions and/or efforts.
      • Commitments beyond the typical work standards.
      • Volunteer efforts on and/or off campus.
      • Any other evidence of contributions the candidate wishes to present.
      • Applicant’s expectations of how he/she will continue to be involved with the TMCC campus.
    • An applicant may submit a letter of support or recommendation in addition to, or in place of, a personal statement describing examples of distinguished service.
    • Upon approval of the TMCC President, the Distinguished Classified Employee will be entitled to the following:
      • An invitation to participate in events and ceremonies.
      • A TMCC Classified identification card.
      • Use of the library’s resources by signing up for a community borrower library card.
      • Use of the TMCC Fitness Center, at the year’s current rate.
      • Continue use of their TMCC e-mail account.
    • Distinguished Classified Employee recipients are honored at the annual Employee Recognition Awards ceremony.
  • Bylaws Committee (biennially)
    • To charge and lead the committee if any revisions/amendments are needed in the Classified Council Bylaws.

Article IX: Amendment Procedures

  • Bylaws may be amended at any time in accordance with the following:
    • Introduction of the proposed amendment at a regular meeting of the Classified Council by the distribution of a copy in writing to each eligible member of the Classified Council.
    • Voting on the proposed amendment at the next regular meeting of the Classified Council following the introduction of the proposal.
    • Approval of the proposed amendment requires a full quorum.
    • All amendments to the Bylaws must be sent to the President of the College and the archivist in the library.

Article X: Voting

Any Classified Council Executive Board member who is unable to attend the regularly scheduled or special meeting should designate a proxy for that meeting.