Cash Transfer Procedure

The accounting system maintains two basic types of accounts:

  1. State operating budget accounts
  2. Non-state cash accounts

Moving actual cash, or an appropriation from one cash account to another, is called a cash transfer.


Need help locating the new Workday information? Visit WAX Account Lookup and enter the previous FUND, AGENCY, and ORG.

Financial Data Warehouse
Fund Fund
Department Cost Center
Org Program, Grant, Gift or Project (#)
Object Ledger
SubObject Spend Category
Sub-Revenue Source Revenue Category

Process a Request for a Cash Transfer

Step 1: Complete the Cash Transfer form.

  • Include the reason for transfer.
  • Include description and explanation.
  • Attach backup showing account that needs to be reclassified.

Step 2: Obtain approval and signatures.

  • Only authorized individuals can sign this form for approval.
  • Two separate signatures are required: the preparer and the approval by the Cost Center Manager.
  • Authorized individuals must both print and sign their names.

Step 3: Submit form to Accounting Services Cashier's Office.

  • The form will be reviewed and if there are any questions we will contact the department.