Cash Transfer Procedure

The accounting system maintains two basic types of accounts:

  1. State operating budget accounts
  2. Non-state cash accounts

Moving actual cash, or an appropriation from one cash account to another is called a cash transfer.

Process a Request for a Cash Transfer

  1. Complete the Cash Transfer Form.
    • Download and fill out a Cash Transfer Form using Adobe Acrobat Reader.
    • Include the reason for transfer.
    • Include description and explanation.
    • Attach backup showing account that needs to be reclassified.
  2. Obtain approval and signatures.
    • Only authorized individuals can sign this form for approval.
    • Two separate signatures are required: the preparer and the approval by the Cost Center Manager.
    • Authorized individuals must both print and sign their names.
  3. Submit form to Accounting Services Cashier's Office.
    • The form will be reviewed and if there are any questions we will contact the department.