Hardware Purchase Procedures

Close Up of an Integrated Circuit

See Also: Policy 4816 - Computer Hardware and Software Purchases

All computer hardware, software and software as a service (SaaS) purchases must be reviewed and approved by the Information Technology Office prior to purchase or contracting to ensure compatibility and ongoing support, including funding.

Purchasing Printers and/or Peripherals

Due to the high replacement cost of the ink cartridges, TMCC does not support ink jet printers for our computing environment.

Follow these steps:

  1. Contact IT Customer Service before purchasing, to ensure that the printer(s) and/or peripheral(s) you are purchasing are compatible with your computer’s operating system and on TMCC’s network.
  2. IT staff may contact you for any clarification needed, but will research the best available printer that meets your needs.
  3. Once the recommendation has been developed by IT, we will send you a copy of a quote.
  4. If you are satisfied with the recommendation, forward the quote from the vendor to IT Customer Service (do not sent purchase card information in an email, as it is not secure).
  5. We will contact you for final purchasing information (i.e., purchase card info) and contact the vendor directly on your behalf to place the order.

Printer Recommendations

Prices are approximate. Approved comparable substitutes are acceptable.

College Use
Xerox Copier Program
  • High quality, high speed, and high volume laser printer accessible from computer workstation and dispersed throughout every TMCC site.
  • Faxing and scanning capabilities.
  • 40 pages per minute.
  • More information regarding services for students, faculty and staff: Auxiliary Services Xerox Copier Program
Department/Computer Lab Use (monochrome)
HP LaserJet Enterprise M603DN
  • Network-ready monochrome laser jet printer
  • 500 sheet paper tray capacity
  • 1200 dpi.
  • 62 pages per minute with 512 MB memory
  • Approximately $1,200
Department/Computer Lab use (color)
HP Color LaserJet X551N
  • Color laser jet printer.
  • 500 sheets of paper capacity.
  • 600dpi.
  • 33 pages per minute with 1GB memory.
  • Approximately $1,300.
Individual/Workgroup Use
HP LaserJet Enterprise M506DN
  • Monochrome LaserJet printer – USB printer cable not included
  • Display: 4-line LCD (color graphics)
  • Automatic duplex printing
  • Paper handling: 650 sheet paper tray capacity - 100-sheet multipurpose tray 1, 550-sheet input tray 2 – up to 3 optional 550-sheet paper feeders - 250-sheet output bin
  • Duty cycle (monthly, letter): Up to 150,000 pages - recommended monthly page volume: 2000 to 7500
  • Print speed: up to 45 ppm
  • Print resolution: up to 1200 x 1200 dpi
  • Standard memory: 512MB - Maximum: 1.5GB
  • Dimensions (w x d x h): min: 16.46 x 14.80 x 11.73 in – max: 16.46 x 25.16 x 11.73 in
  • Weight: 25.9 lbs.
  • Cost: Approximately $650 to $960
  • Optional Warranty: 3-year approximately $70
HP LaserJet Pro M402dne (monochrome)
  • Monochrome LaserJet Printer – USB printer cable not included
  • Display: 2-line backlit LCD graphic display
  • Automatic duplex printing
  • Paper handling: 100-sheet multipurpose Tray 1, 250-sheet input Tray 2 - Optional third 550-sheet tray - 150-sheet output bin
  • Duty cycle (monthly, letter): Up to 80,000 pages - recommended monthly page volume: 750 to 4000
  • Print speed: up to 40 ppm
  • Print resolution: up to 4800 x 600 dpi
  • Standard memory: 256MB DRAM
  • Dimensions (w x d x h): minimum: 15 x 14.06 x 8.5 in – maximum: 15 x 25 x 9.5 in
  • Weight: 18.92 lbs.
  • Cost: Approximately $250 to $570
  • Optional Warranty: 3-year approximately $45
HP Color LaserJet Pro M452dn
  • Color LaserJet printer: USB printer cable not included
  • Display: 2-line backlit LCD (text)
  • Automatic duplex printing
  • Media handling: 100-sheet multipurpose tray, 550-sheet input tray
  • Duty cycle (monthly, letter): up to 50,000 pages - recommended monthly page volume – 750 to 4,000
  • Print speed: up to 28 ppm
  • Print resolution: black & color (best): 600 x 600 dpi, Up to 38,400 x 600 enhanced dpi
  • Standard connectivity: Hi-Speed USB 2.0 port; built-in Gigabit Ethernet
  • Standard memory: 256 MB NAND Flash, 128 MB
  • Dimensions (w x d x h): minimum: 16.2 x 18.5 x 11.6 in - maximum: 16.2 x 25.6 x 13.4 in
  • Weight: 41.7 lbs.
  • Cost: approximately $300 to $574
  • Optional warranty: 3-year approximately $45
HP Color LaserJet Pro MFP M477fdw
  • Multifunction Color LaserJet printer (print, scan, copy, fax): USB printer cable included
  • Display: 4.3" intuitive touchscreen Color Graphic Display (CGD)
  • Automatic duplex printing
  • Paper Handling: 50-sheet multipurpose tray, 250-sheet input tray, 50-sheet automatic document feeder, optional 550-sheet tray, 150-sheet output bin
  • Duty cycle (monthly, letter): Up to 50,000 pages - Recommended monthly page volume: 750 to 4,000
  • Print Speed: up to 28 pages per minute
  • Print resolution: up to 1200 x 1200 dpi
  • Standard memory: 256 MB
  • Dimensions (W x D x H) – minimum: 16.4 x 18.6 x 15 in - maximum: 16.8 x 25.7 x 16.3 in
  • Weight: 51.2 lb.
  • Cost: approximately $400 to $800
  • Optional warranty: 3-year approximately $65

Purchasing Dell or Lenovo Products

Contact IT Customer Service and describe:

  • The type of hardware or software you desire (i.e., desktop, notebook or with software, the specific program desired).
  • How the hardware or software will be used (i.e., basic web browsing and office applications or specify the more sophisticated usage such as graphics design, etc.)
  • How much budget you have available to spend.

The IT staff may contact you for any clarification needed, but will research the best available hardware or software that meets your needs. Once the recommendation has been developed by IT, we will send you a copy of a quote.

If you are satisfied with the recommendation, forward the quote from the vendor to IT Customer Service (do not send purchase card information in an email, as it is not secure). We will contact you for final purchasing information (i.e., purchase card info) and contact the vendor directly on your behalf to place the order.


Purchasing Apple Products

Use this link to go to the Apple website.

  • Register or log in with your Apple ID.
    • TMCC ID Customer (account number): 34739
  • Add items to cart.
  • Click "send proposal".
  • Fill in appropriate information.
  • Send copy of proposal to IT Customer Service.
  • A purchasing agent will then contact you for final purchasing information (i.e., Purchase Card info).
  • Do not send purchase card information in an email, as it is not secure.