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Hardware Purchase Procedures

Close Up of an Integrated Circuit

See Also: Policy 4816 - Computer Hardware and Software Purchases

All computer hardware, software and software as a service (SaaS) purchases must be reviewed and approved by Information Technology prior to purchase or contracting to ensure compatibility and ongoing support, including funding.

Purchasing Printers and/or Peripherals

Due to the high replacement cost of the ink cartridges, TMCC does not support ink jet printers for our computing environment.

Follow these steps:

  1. Contact IT Customer Service before purchasing, to ensure that the printer(s) and/or peripheral(s) you are purchasing are compatible with your computer’s operating system and on TMCC’s network.
  2. IT staff may contact you for any clarification needed, but will research the best available printer that meets your needs.
  3. Once the recommendation has been developed by IT, we will send you a copy of a quote.
  4. If you are satisfied with the recommendation, forward the quote from the vendor to IT Customer Service (do not send purchase card information in an email, as it is not secure).
  5. We will contact you for final purchasing information (i.e., purchase card info) and contact the vendor directly on your behalf to place the order.

Printer Recommendations

Prices are approximate. Approved comparable substitutes are acceptable.

College Use
Xerox Copier Program
  • High quality, high speed, and high volume laser printer accessible from computer workstation and dispersed throughout every TMCC site
  • Faxing and scanning capabilities
  • 40 pages per minute
  • More information regarding services for students, faculty and staff: Auxiliary Services Xerox Copier Program
Classroom/Computer Lab Use (monochrome)
HP LaserJet Pro M501dn
  • Network-ready monochrome LaserJet printer
  • Automatic duplex printing
  • 550-sheet paper tray capacity
  • 4,800 x 600 dpi
  • 45 pages per minute with 256 MB memory
  • Approximately $500 to $700
Classroom/Computer Lab use (color)
HP Color LaserJet Enterprise M652n
  • Color LaserJet Enterprise printer
  • No automatic duplex printing
  • 650-sheet paper capacity
  • 1,200 x 1,200 dpi
  • 50 pages per minute with 1 GB memory
  • Approximately $1,100 to $1,400
Individual/Workgroup Use
HP LaserJet Enterprise M608dn
  • Monochrome LaserJet printer – USB printer cable not included
  • Display: 2.7-inch QVGA LCD
  • Automatic duplex printing
  • 65 pages per minute with 512 MB memory
  • 650-sheet paper tray capacity
  • 1,200 x 1,200 dpi
  • Standard memory: 512 MB - Maximum: 1.5 GB
  • Dimensions (w x d x h): 23.5 in x 21.2 in x 19.6 in
  • Weight: 59.97 lbs
  •  Approximately $1,150 to $1,600
  • Optional Warranty: 3-year approximately $205
HP LaserJet Pro M404dn
  • Monochrome LaserJet Printer – USB printer cable not included
  • Display: Status LCD
  • Automatic duplex printing
  • 40 pages per minute with 256 MB memory
  • 350-sheet paper capacity
  • 4,800 x 600 dpi
  • Dimensions (w x d x h): 17.4 in x 10.8 in x 18.3 in
  • Weight: 23.15 lbs
  • Cost: Approximately $235 to 4380
  • Optional Warranty: 3-year approximately $45
HP Color LaserJet Pro M454dn
  • Color LaserJet printer – USB printer cable not included
  • Display: Status LCD
  • Automatic duplex printing
  • 28 pages per minute with 512 MB memory – Flash memory: 256 MB
  • 300-sheet paper capacity
  • 38,400 x 600 dpi
  • Dimensions (w x d x h): 16.2 in x 18.5 in x 11.6 in
  • Weight: 41.67 lbs
  • Cost: approximately $270 to $550
  • Optional warranty: 3-year approximately $45
HP Color LaserJet Pro MFP M479fdn
  • Multifunction Color LaserJet printer (print, scan, copy, fax) – USB printer cable included
  • Display: 4.3-in intuitive touchscreen Color Graphic Display (CGD)
  • Automatic duplex printing
  • 28 pages per minute with 512 MB memory
  • Supported Flash Memory: USB flash drive
  • 350-sheet paper capacity
  • 600 x 600 dpi, up to 38,400 x 600 enhanced dpi
  • Dimensions (w x d x h) – minimum: 16.4 x 18.6 x 15.7 in - maximum: 16.8 x 25.7 x 16.3 in
  • Weight: 51.2 lbs
  • Cost: approximately $425 to $700
  • Optional warranty: 3-year approximately $70

Purchasing Dell, HP, or Lenovo Products

Contact IT Customer Service and describe:

  • The type of hardware or software you desire (i.e., desktop, notebook or with software, the specific program desired).
  • How the hardware or software will be used (i.e., basic web browsing and office applications or specify the more sophisticated usage such as graphics design, etc.)
  • How much budget you have available to spend.

The IT staff may contact you for any clarification needed, but will research the best available hardware or software that meets your needs. Once the recommendation has been developed by IT, we will send you a copy of a quote.

If you are satisfied with the recommendation, forward the quote from the vendor to IT Customer Service (do not send purchase card information in an email, as it is not secure). We will contact you for final purchasing information (i.e., purchase card info) and contact the vendor directly on your behalf to place the order.


Purchasing Apple Products

Use this link to go to the Apple website.

  • Register or log in with your Apple ID.
    • TMCC ID Customer (account number): 34739
  • Add items to cart.
  • Click "send proposal".
  • Fill in appropriate information.
  • Send copy of proposal to IT Customer Service.
  • A purchasing agent will then contact you for final purchasing information (i.e., Purchase Card info).
  • Do not send purchase card information in an email, as it is not secure.