Risk Management

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Accidents, Theft, Loss and Insurance Reimbursements

If a TMCC department experiences an accident, theft, vandalism, or property damage, the department should immediately notify the TMCC University Police Services and the TMCC Budget and Planning Office.

Related forms are posted on BCN Risk Management's website.

Insurance claims and reimbursements are coordinated through TMCC's Budget and Planning Office.

Inventory changes (due to accidents, theft and other losses) are coordinated through Auxiliary Services.

Auto Insurance and Vehicle Use Policy

Insurance coverage, accident procedures and forms related to TMCC-owned vehicles, personal/privately owned vehicles, and rented vehicles are listed at BCN Risk Management's website.

Due to safety concerns, 15-passenger van rentals are excluded from Nevada state rental contracts and TMCC faculty and staff may not rent 15-passenger vans from any vendor. For more information, please see the State of Nevada Department of Administration Purchasing Division Vehicle Rental.

Contract Insurance

Defensive Driving Requirement

In accordance with BCN Risk Management and the Nevada State Administrative Manual (section 0521), state employees who drive state-owned vehicles must participate in an approved defensive driving class and applicable refresher courses once every four years, or subsequent to an at-fault accident if recommended by an accident review committee. 

For class times and scheduling please contact us. For more options to complete the training, see below.

Initial Defensive Driving Course Defensive Driving Refresher Course
The state's Risk Management Office offers a defensive driving class in Carson City.

To enroll:

Online Option: The National Safety Council offers an online defensive driving course, which can be taken in lieu of the four-hour in-class training. Note: there is a cost associated with this option.

An online defensive driving refresher course is available through the state of Nevada. This course must be taken once every four years (after completion of the initial state of Nevada in-class session or the National Safety Council online course).

To register:

  1. Visit the State of Nevada Online Professional Development Center
  2. Click on the "State of Nevada Employees" link under "Course Categories". The list of classes will appear.
  3. Click on the Defensive Driving course.
  4. Select Defensive Driving (Refresher). You will be asked to log in with your "NEATS" user name and password.
  5. Complete the online course.
  6. Print your certificate of completion.
  7. Keep a copy of the completion certificate for your records.
  8. Deliver a copy of the certificate to TMCC's Budget and Planning Office.

Employee Work-Related Injury

Please notify the TMCC University Police Services if there is a TMCC employee work-related injury. If it is an emergency, please call 911.

Related forms and procedures are posted on BCN Risk Management's website.

Field Trips

Field trip information, including insurance related to accidents and travel, are listed at BCN Risk Management's website.

Activity Waivers are posted online and should be completed when applicable; however, when planning a field trip, an activity waiver may not be the only documentation needed.  

Trip planners should review the risks involved in the trip and weigh them against the educational objectives of the trip. Planners should pay special attention to the following situations and contact us for instructions regarding procedures and documentation needed for the trip:

  • Alcohol consumption
  • Car pools
  • Employee use of personal vehicles
  • Foreign travel
  • Non-TMCC participants
  • Rental cars
  • Overnight stays
  • Out-of-state travel
  • Student drivers
  • Worker's compensation coverage for employees/volunteers

Due to safety concerns, 15-passenger van rentals are excluded from Nevada state rental contracts, and TMCC faculty and staff may not rent 15-passenger vans from any vendor.

See Also: State of Nevada Department of Administration Purchasing Division Vehicle Rental

Food Trucks

Food trucks require advance steps to be approved for an event at TMCC.

  1. Schedule: Required procedures and forms for scheduling College, non-College and student events (including those involving food trucks) at all TMCC sites are posted on the Scheduling Office website.
  2. Approval: Approval from Chartwells must be obtained. Please contact Auxiliary Services to coordinate this step.
  3. Proof of Insurance: To be allowed on TMCC’s property, the food truck vendor must provide appropriate proof of auto liability, general liability, and worker’s compensation insurance.
    • Food trucks pose special event risks including but not limited to auto accidents, fire from food preparation equipment, food poisoning, and slip and fall accidents from spilled food while customers wait in line. Insurance requirements are set by BCN Risk Management and are posted online.
    • Please contact the Budget and Planning Office to determine whether the appropriate documentation is on file. Insurance documents have expiration dates and may have been previously approved for a "one-time only" event. Do not assume insurance documents are still valid, even if a vendor has been to TMCC previously. 
    • Departments should plan on collecting the required insurance documents at least three weeks before the event.
    • If a vendor does not have the approved documents on file with the TMCC Budget and Planning Office, two business days before the event, they will not be allowed on TMCC property.

Foreign Travel

With the exception of Canada and countries with State Department travel restrictions, TMCC employees traveling on TMCC business are provided with travel insurance free of charge as indicated on BCN Risk Management's website.

Employees should review this information and obtain an insurance card when the foreign travel request is approved and before embarking on the trip. Login information and an insurance card are available from the TMCC Budget and Planning Office.

Inventory Changes

Report inventory changes due to accidents, theft and other losses through TMCC's Auxiliary Services Inventory Manager. Procedures and forms are available online: Auxiliary Services Property Inventory Control.

Scheduling Events

Required procedures and forms for scheduling College, non-College and student events at TMCC are posted on the Scheduling Office website.

Speaker Contracts and Insurance Requirements

In addition to the Scheduling Office forms and procedures, contracts and additional insurance documentation may be required for the event. For example, if TMCC is paying for a speaker, a contract will be required, as well as insurance-related documentation.

Guest Speaker and Independent Contractor forms contain detailed instructions.

Student Accidents, Liability Insurance and Student Groups

Procedures regarding student accidents, liability insurance, student groups and related forms are listed at BCN Risk Management's website.

TMCC does not provide student health insurance; it is recommended that students purchase their own health insurance.

Volunteers

TMCC departments choosing to utilize volunteers must follow BCN and TMCC Human Resources guidelines and procedures. More Information »