Budget Office Frequently Asked Questions

Below are answers to the Budget and Planning Office's most commonly asked questions.

FAQ Questions

Budget Transfer

Generally, funds are not transferred from a payroll account to a non-payroll account. Transfers of funds in travel, operating expense and equipment are under each department's control. All full-time professional, classified and fringe benefits are controlled by the Budget Office, and a request to use those funds must be approved before a budget transfer can be processed

Budget amendments (formerly "budget transfers") are now completed in Workday.

  1. A state account is funded by the state appropriation authorized by the legislature; accounts in fund 128 are state accounts.
  2. A non-state account is funded by cash generated by sales, service, lab fees, other student fees, workshops, grant funds, or similar sources of revenues.

Process a Budget Transfer when an account does not have an available balance to cover a proposed expenditure in an object category. Note: Budget Amendment (formerly called "Budget Transfer") are now completed in Workday.

An individual who has signature authority on the account.

Budget Planning

Instructions for self-supporting budgets is available in the Budget Forms and Instructions area of our online documents and forms.

August - November

  • Assess and evaluate results and measures of prior fiscal year
  • Affirm purpose and set new objectives for next fiscal year
  • Create work plan to accomplish objectives for next fiscal year
  • Identify resources needed for work plan

November - February

  • Complete resource requests online
  • Prioritize requests (personnel versus non-personnel)

March - May

  • Update assessment and evaluation of programs (progress to date)
  • Modify requests and priorities
  • Approve and finalize allocation of resources


  • Adopt strategic plan for next fiscal year (Work Plan, Resource Allocation Plan)


  • Begin next fiscal year


  • Begin process again to plan for future fiscal year

TMCC relies on a unified, college-wide system to develop financial plans, allocate resources and track expenditures. The president and the cabinet function as the starting point from which the college's budget and financial planning decisions flow. Read more about the financial planning process!