Guide to Preparing the Tenure Binder (Old Version)

April 2020 (Note: A newer version exists based on faculty input)


The following is a guide to preparing your Tenure Binder.

It is not mandatory that you address every last detail of every item in this guide. It is likely that some of the issues addressed below are not relevant to your specific situation. Please do not feel compelled to add materials for something unrelated to your situation.

Conversely, please do include enough materials to adequately represent your professional activities. The materials you submit should present a concise yet comprehensive picture of your accomplishments. If the VPAA feels your Tenure Binder is incomplete, you may be asked for additional information before your candidacy is forwarded.

Your tenure committee should be able to help you decide what materials are relevant, and their recommendations will likely be reflected in your reports of Summary of Tenure-Related Activities. Indeed, by the time you are ready to apply for tenure, you should pretty much already have what you need for your binder. However, if at any point you have concerns about the tenure process, please speak with your dean/head of the administrative unit.

Please note that the VPAA will likely be reviewing many applications for tenure at the same time. Make the materials in your Tenure Binder easier to review by adhering to the following guidelines:

  • Be organized: Make it easy to find specific materials in your Tenure Binder by including a detailed table of contents, using sturdy tab dividers, etc.
  • Avoid repetition: Occasionally an activity or accomplishment might apply to more than one of the evaluation criteria. In that case, include supporting materials for your activity only under the most closely related evaluation criterion. At most make only a brief note of your activity under the other criteria and reference where more details can be found.
  • Effective Fall 2018, tenure-track faculty may include raw data in their tenure binders: Summarize your activities in faculty senate committees. Do not list the dates of every meeting you attended.
  • Provide only a sampling of your materials: Developing new curriculum, publishing books and articles, presenting talks, etc., are all good examples of important faculty accomplishments. Be sure to retain the finished products of your labors; however, you need only supply excerpts of your works in your Tenure Binder. A well-chosen passage or two from your book is more appropriate in your Tenure Binder than the entire book itself. A single four-inch binder should provide ample room for adequately presenting your professional activities and accomplishments. If you find that you cannot fit all your materials in a single four-inch binder, carefully reconsider what materials you think are the most essential to include.