RSO Recognition and Renewal Procedures

 

Overview

In order to maintain SGA recognition, all recognized student organizations (RSOs) must complete an RSO Recognition/Renewal form each Fall Semester. Prior to submitting the completed RSO Recognition/Renewal form, please review the following:

  • RSO Polcies and Procedures

All TMCC RSOs must be recognized through SLD office. For both recognition and renewal, the RSO's officers must participate in online RSO training (through Canvas) each academic year.RSO Advisors must participate in online training through Canvas once every three years after the original recognition.

New RSO Defined and Requirements

New RSOs are defined as RSOs that meet one of the following criteria:

  • A RSO that isn't pre-existing.
  • A RSO that is pre-existing but that hasn't been recognized within the past academic year.

New RSOs must create a constitution or bylaws before consideration for approval.

Approval Process

Email the completed Recognition/Renewal form as an attachment to the SGA Office through a current TMCC student email address (@mail.tmcc.edu). A link will be sent to the student's @mail.tmcc.edu email address with information on how to participate in online RSO training through Canvas. If a member wishes to receive the Canvas link to participate in RSO training prior to submitting the Recognition/Renewal form, please contact the SGA Office.

Forms will be reviewed by the RSO Assistant. If they are complete and correct, the assistant along with the SLD Associate and Coordinator will approve the RSO.

Contact the SGA if you have any questions about the following procedures.

Procedures

Prior to turning in your completed form, please make sure the following items are included in the recognition/renewal packet:

Recognition Documents (for new RSOs)

  • Organization constitution or bylaws

Renewal Documents (for continuing RSOs)

  • RSO's constitution or bylaws

Retaining Recognition

In order to retain SGA recognition, all student RSOs must do the following:

  • Maintain the President and one other officer of the club currently enrolled in a minimum of one-half TMCC credit.
  • Hold a minimum of one regularly scheduled meeting per month during the academic year.
  • Plan and host a minimum of one event or activity each Fall and Spring Semester.
  • Submit reports as requested by the RSO assistant and the Student Life and Development (SLD) coordinator.
  • Ensure the RSO officers and advisor complete RSO training each Fall Semester.
  • After Training each Fall, if executive leadership changes (president and/or other officers), the new RSO leadership will be required to notify the RSO Assistant or Student Life and Development (SLD) coordinator via email. The new RSO leadership will be required to complete RSO training through Canvas.
  • Develop and maintain an organization constitution and/or bylaws.
  • Conform to the rules, regulations, and policies outlined in TMCC's Rules and Disciplinary Procedures for Students.
  • Abide by all SGA, TMCC and Nevada System of Higher Education (NSHE) Policies and Procedures.

If any of the provisions of the RSO constitution or bylaws are deemed to be in conflict with the SGA Constitution, Bylaws or any of the NSHE rules, regulations and policies, the SGA Constitution and Bylaws and NSHE Rules, Regulations and Policies shall prevail.

Sanctions Regarding Official Recognition

Probationary Status

The first failure during an academic year to fulfill the required RSO responsibilities as set forth in SGA RSO policies and procedures, or the SGA Bylaws, may result in the RSO Assistant placing the RSO on probation. Probation shall last for a duration of 30 days. RSOs will be unable to request any funding during probation. Probationary status still grants "recognition" to RSOs.

The RSO must demonstrate a commitment to the RSO responsibilities as set forth in RSO policies and procedures for the 30 day probationary period. If during the 30 day period, the RSO has failed to demonstrate commitment to RSO responsibilities, the RSO may be subject to revocation.

Revocation of Official Recognition

The second failure during an academic year to fulfill the required RSO responsibilities shall constitute non-feasance and may be grounds for revocation of official recognition.

Any student RSO recognition may be revoked by the RSO Assistant. Once recognized status has been revoked, the RSO loses all future funding opportunities and financial provisions associated with official recognition, as well as the opportunity to utilize campus resources and schedule meetings or events on any of the TMCC sites. Once official recognition has been revoked, the RSO must wait one calendar year before another application for recognition will be reviewed.