Prior to completing this form, please read the SGA On and Off Campus Events Procedures. If you have any questions, please contact us.
On-Campus Approvals
On-campus requests must be submitted by noon at least 15 business days in advance of the event. Approval for On-campus events is required from the Student Life and Development (SLD) Associate or designee and Student Event Management Committee. Approvals/notification must be received by the appropriate offices noted below, where applicable, at or prior to the Student Event Management meeting.
- Club Advisor
- TMCC Scheduling Office
- TMCC Facilities
- TMCC Video Production
- TMCC Police Department
- TMCC Cafe/Catering
- TMCC Marketing and Communications
Ensure you have completed all the requirements:
- Complete the Activity Waiver, Release and Indemnification Agreement for high-risk activities (if applicable).
- For performers: Complete the Volunteer Agreement and NSHE Sexual Harassment Policy Form.
- Receive approval from the Student Life and Development Associate and Budget and Planning Office for any contracts.
- Read, understand and agree to the TMCC College Catalog: Regulations Concerning Student Sponsored Events and Rules and Disciplinary Procedures for Students.
- Pending approval of the Student Event Management Committee, place event on the TMCC Events Calendar.
Off-Campus Approvals
Off-campus requests must be submitted at least 30 business days in advance of the event. Approval for Off-campus events is required from the Student Life and Development (SLD) Associate or designee and President’s Cabinet. Ensure you have made the appropriate reservations, where applicable, and completed all requirements:
- Complete the Activity Waiver, Release and Indemnification Agreement for high risk activities.
- Follow SGA Club Travel Procedures (if applicable).
- Read, understand and agree to Appendix J and L of the TMCC College Catalog.
Virtual Event Approvals
Virtual requests must be submitted by noon at least 10 business days in advance of the event. Virtual events are approved by the Student Life and Development (SLD) Associate or designee and President’s Cabinet.