Frequently Asked Questions - Scheduling Office - Truckee Meadows Community College

Scheduling Frequently Asked Questions

Below are answers to Scheduling's most commonly asked questions.

FAQ Questions

General

Are non-college groups able to rent space at TMCC?

Yes, TMCC allows rental of space to community groups and non-college groups. As a community college, it is important to partner with members of the community to provide space for meetings and events.

How long does it take for my scheduling request for an activity/event to be approved?

Requests that are in the queue are usually processed within 24 hours. Email requests can take additional time based on necessary research for availability and the amount of time it takes to correspond back via email.

What do I do if I need to cancel or change the date/time of my TMCC event?

Please contact the Scheduling Office as soon as possible to make any changes to your reservation. (All changes made to existing reservations in 25Live need to be made by the Scheduling Office.)

What is the cost to rent a room for an activity or event at TMCC for non-TMCC affiliated groups?

Please refer to our Facility Use Fees page for complete information.

What is the process for a non-TMCC affiliated organization to schedule a room for an event or activity?

Non-TMCC organizations are required to fill out a Request to Schedule an Event form, and must provide proof of liability insurance, which will need to show a minimum of $1 million general liability coverage.

Scheduling a room will also depend on availability. To find out if a room is available for the date and time you need, please call the TMCC Scheduling Office: 775-673-7807.

What is the process for a TMCC employee to schedule a room for an event or activity?

TMCC employees may schedule College events in TMCC facilities during regular operating hours. Please contact the TMCC Scheduling Office for room availability. No reservation form is needed for TMCC employee room requests.

What is the process for a TMCC recognized student organization to schedule a room for an activity or event?

Information on how recognized student organizations can schedule TMCC rooms for on-campus events is available on our RSO Meetings and Events procedures page.

When will I be billed for the use of the TMCC facility/room for our scheduled event/activity?

The TMCC Scheduling Office will mail an invoice after your event has taken place. Invoices will be paid through TMCC's Accounting Services by check or credit card.

Who do I contact for audio/visual assistance for my TMCC event?

Please contact Media Services at 775-673-7800 prior to your event for assistance with your audio visual needs.

If you are a TMCC employee, SGA club member or student worker, please submit a work order for your set-up needs.

Who do I contact for food service/catering assistance for my TMCC event?

Please contact TMCC Catering for all of your food and beverage needs.

Who do I contact for set-up assistance for my TMCC event?

Please contact Facilities Operations prior to your event for assistance with the room set-up.

If you are a TMCC employee, SGA club member or student worker, please submit a work order for your set-up needs.