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Clery Act Policy

Purpose and Scope

The purpose of this policy is to maintain compliance with applicable features of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), 20 U.S.C. § 1092(f), as mandated by the United States Department of Education. University Police Department has primary responsibility for Clery Act compliance for Truckee Meadows Community College.

Policy

  1. It is the policy of Truckee Meadows Community College to comply with the Clery Act. Compliance with the Clery Act requires a joint effort between the University Police Department and the administration of the institution.
  2. Truckee Meadows Community College encourages accurate and prompt reporting of all crimes and takes all such reports seriously (20 USC § 1092(f)(1)(C)(iii)). Reports will be accepted in any manner, including in person or in writing, at any University Police Department facility. Reports will be accepted anonymously, by phone or via email or on the institution’s website.
  3. Truckee Meadows Community College through University Police Department will without delay issue a Timely Warning to the entire campus community whenever a crime covered by the Clery Act poses a serious or continuing threat to the main campus, non-campus buildings and properties including those occupied by officially recognized student organizations, and public property within or immediately adjacent to, and accessible from, the main campus. The need for a Timely Warning notification will be evaluated on a case-by-case basis. It is the responsibility of the Assistant Vice President & Director of University Police Department or his/her designee to make the final determination if a Timely Warning is necessary.
  4. Truckee Meadows Community College through University Police Department will issue an Emergency Notification when a significant emergency or dangerous situation poses an immediate threat to the health or safety of students, faculty or staff of the institution. Notifications are to be issued immediately upon confirmation of the emergency and may be tailored exclusively to the segment of the campus community at risk. It is the responsibility of the Assistant Vice President & Director of University Police Department or his/her designee to make the final determination if an Emergency Notification is necessary.
  5. Supervisors assigned areas of responsibility in the following policy sections are expected to be familiar with the subsections of 20 USC § 1092(f) and 34 CFR 668.46 that are relevant to their responsibilities.
  6. The Assistant Vice President and Director of Police Department will:
    1. Ensure that the University Police Department establishes procedures for immediate emergency response and evacuation, including the use of electronic and cellular communication and testing of these procedures (20 USC § 1092(f)(1)(J)(i); 20 USC§ 1092(f)(1)(J)(iii)).
    2. Enter into agreements as appropriate with local law enforcement agencies to:
      1. Identify roles in the investigation of alleged criminal offenses on campus (20 USC § 1092(f)(1)(C)(ii)),
      2. Assist in the monitoring and reporting of criminal activity at off-campus student organizations that are recognized by the institution and engaged in by students attending the institution, including student organizations with off-campus housing facilities (20 USC § 1092(f)(1)(G)),
      3. Ensure coordination of emergency response and evacuation procedures, including procedures to immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation (20 USC § 1092(f)(1)(J)).
      4. Notify the University Police Department of criminal offenses reported to local law enforcement agencies to assist the institution in meeting its reporting requirements under the Clery Act (20 USC § 1092(f)(1)(F)).
      5. Notify the University Police Department of criminal offenses reported to local law enforcement agencies to assist in making information available to the campus community in a timely manner and to aid in the prevention of similar crimes. Such disseminated information shall withhold the names of victims as confidential (20 USC § 1092(f)(3)).
    3. Appoint a designee to develop programs that are designed to inform students and employees about campus security procedures and practices, and to encourage students and employees to be responsible for their own security and the security of others (20 USC § 1092(f)(1)(D)).
    4. Appoint a designee to develop programs to inform students and employees about the prevention of crime (20 USC § 1092(f)(1)(E)).
    5. Appoint a designee to develop educational programs to promote the awareness of rape, acquaintance rape, domestic violence, dating violence, sexual assault and stalking, and what to do if an offense occurs, including, but not limited to, who should be contacted, the importance of preserving evidence and to whom the alleged offense should be reported (20 USC § 1092(f)(8)(B)). The designee shall also develop written materials to be distributed to reporting persons that explains the rights and options provided for under 20 USC § 1092 (20 USC § 1092(f)(8)(C)).
    6. Appoint a designee to make the appropriate notifications to staff at the institution regarding missing person investigations in order to ensure that the institution complies with the requirements of 34 CFR 668.46(h).

See Also: Annual Security Report