College Style Guide

To help ensure accuracy and adherence to TMCC's guidelines, please incorporate Marketing and Communications in your design process at an early date! Contact us at the beginning of your project so that we may provide you with guidance and assistance for a successful publication, promotion or event.

EEO/AA

EEO/AA statements must appear on all publications and advertisements. Note: Webpages already have this in the footer.

Design and Content

Content in publications and online must follow TMCC's Style Guide standards.  For additional information, please see Writing for TMCC's Website.

Promotional Materials

Marketing and Communications must approve all promotional materials for external distribution prior to publication, as outlined in the TMCC Policy Manual (section 4600).

Flyer and Poster Formatting

All promotional pieces must include, at a minimum, TMCC's official logo, EEO statement and a telephone number for interested parties to contact. If the issuing department or office has a web page, please include the website address (URL).

Student Release Form

A student release form must be signed by the student prior to publication of the student's name or likeness in any promotional materials. The forms are available online or from Marketing and Communications. Please mail or fax the signed forms to the Marketing and Communications Office.


Writing Styles and Standards

Spelling

Spelling in College publications must conform to Merriam-Webster's Collegiate Dictionary. Copies of the dictionary are available in the Marketing and Communications Office and College libraries. Note: when there is a conflict, the AP Stylebook is used as the primary source.

AP Style

The College uses the most current version of the Associated Press (AP) Stylebook as its main style guide and standard across all platforms for printed and online content. Copies of the AP Stylebook are available in the Marketing and Communications Office.

TMCC Style

TMCC periodically updates its in-house style guide as needed, with certain variations from AP Style. To ensure accuracy, please include the Marketing and Communications Office in the design process at the beginning of your project.


Common Style Occurrences

The following items are common style occurrences at TMCC, and include variations to strict AP style. If you have any questions about how to format a particular piece of content, please feel free to contact us.

Academic Degrees

TMCC does not abbreviate degrees (so: use AAS not A.A.S.). Otherwise, follow AP Stylebook.

Use lowercase (such as associate degree, bachelor's degree or master's degree), except when used as a title.

  • associate degree, bachelor's degree
  • Associate of Arts Degree, Bachelor of Arts Degree

For bachelor's degree: note the use of the apostrophe when "of" is not present. The plural is "bachelor's degrees".

There is no possessive in associate degree.

  • Example: "After earning an associate degree, Laura went on to earn her Bachelor's Degree in Biology."

When giving the title of a degree with an emphasis, use a comma.

  • Example: Associate of Arts Degree, Philosophy Emphasis
  • Alternatively: Associate of Arts Degree in Philosophy

Academies

TMCC Fire and Police Academies are approved for use.

  • Northern Nevada Fire and Rescue Academy
  • Northern Nevada Law Enforcement Academy

Advisor

Not adviser.

And, Ampersand (&)

Follow AP Stylebook. In text, spell out the word "and". The ampersand (&) is used in a limited number of department names.

Arabic Numerals

Follow the AP Stylebook. The numerical figures are: 1, 2, 3, 4, 5, 6, 7, 8, 9, and 0. In general, these figures are spelled out in text.

Arabic numbers ten and greater are used in numerical form (for example: 24, 69 or 2,437) except at the beginning of a sentence.

Board of Regents

Capitalize of the name of this governing body for the Nevada System of Higher Education.

  • The Board of Regents
  • The NSHE Board of Regents

Buildings

Note: room abbreviations are used after the full campus site/location name and before a room number. Example: William N. Pennington Applied Technology Center, EDSN 270 or TMCC Dandini Campus, RDMT 203.

Building Name Room Abbreviations
E.L. Cord Child Care Center CCC
William N. Pennington Applied Technology Center EDSN
Meadowood Center MDWS (for south building)
MDWN (for north building)
Red Mountain Building RDMT
Sierra Building SIER
William N. Pennington Health Science Center HSC
V. James Eardley Student Services Center Student Center after first use
Vista Building VSTA

Button Names (Web)

Use proper case.

  • Example: When you go to the home page, select the Class Schedule button.

Campus

Dandini Campus (not "main campus"). This is the College's only campus. Other locations are "sites" or "centers".

See Also: Educational Centers/Sites

Capitalization

Generally, follow AP Stylebook, unless noted in this directory. For example, do not capitalize "room" after the name for a building. However, contrary to AP, TMCC department and committee names are in proper case. Position titles are proper cased only when accompanied by the name of the person the title is referring to.

  • Example: The seminar will be held in the Red Mountain Building, room 314.
  • Example: the English Department; Admissions and Records Office
  • Example: Professor Cardoza; President Hilgersom; John Smith, Instructor; Jane Doe, Director; Sue Smith, Business Division Dean; etc.
  • Example: "...a meeting that included the dean..."; "...a letter to the department's instructor..."; "...directors and administrators met to discuss..."; "...the dean asked if the meeting could..."; etc.

When using the word 'department' (or 'program', 'committee', and the like) as part of a recognized name it should be capitalized:

  • Betty is now working in the Biology Department.
  • Susan joined the Nursing Program.
  • Nicole is part of the Activities Committee.

If using 'department', etc. not as part of a specific name, it should be lower case:

  • We had a party to welcome Betty to the department.
  • Susan enjoys being part of the program.
  • Nicole puts in a lot of hours for the committee.

But if using 'biology', etc. not as the name of a specific department, but rather as a field of expertise, you would write:

  • Betty works in biology.
  • Susan works in nursing.
  • Nicole enjoys being part of a committee.

Catalog (College Catalog)

Use "College Catalog" (note capitalization) to refer to the document outlining the College's programs and other information. Note: Course catalog refers to the College's inventory of course descriptions in the student information system (MyTMCC).

Clip Art

Clip art is generally not allowed in TMCC publications, except for instruction to small children. Advanced approval is required. The Marketing and Communications Office offers photographic services to the College, and subscribes to an online stock photography service.

College

Use "College" when referring to all TMCC instructional sites, centers and other locations where instruction is offered.

After a first reference of the full name of the College (Truckee Meadows Community College), "College" may be used to refer to TMCC (note capitalization).

See also: Educational Centers/Sites

Comma in a Series

Follow AP Stylebook. In a series of three, use only one comma.

  • Example: There are nursing, automotive and computer students in the hallway.

Committee Names

College committee names are capitalized.

  • Example: Curriculum Committee; Academic Standards Committee

For more than one committee, capitalize the committee name, but lowercase the word "committees".

  • Example: the Curriculum and Academic Standards committees

Copyright Symbol

Use of the copyright symbol should generally contain three elements together, or in close proximity to each other.

  1. The symbol © (letter C in a circle); the word "Copyright"; or the abbreviation "Copr."
  2. The year of first publication.
  3. The name of the copyright owner.

Below are a few examples of how some major companies use the copyright symbol for their website copyright notice.

  • © 2019 Twitter
  • © 2019 Instagram
  • © 2018 Google Inc. All rights reserved.
  • © 1997-2018 Netflix, Inc.
  • Copyright © 2019 The President and Fellows of Harvard College
  • LinkedIn Corp. © 2019
  • Copyright © 2018 Apple Inc. All rights reserved.
  • Facebook © 2019

The majority of these companies use the copyright symbol in the front, then the current year and name of the company. But this can vary without impacting protection of the copyright. Some add "All Rights Reserved" as well. The copyright symbol is generally not necessary, but the function of the symbol remains the same: to give notice that the identified work is protected by copyright.

Cost

Follow AP Stylebook. For example, always use lower case and the $ sign in all except casual references or amounts without a figure. Do not add space between the $ sign and the numeral.

  • Example: The book costs $4.
  • For dollar amounts without cents, do not add the ".00" ($4 not $4.00)

For amounts more than $1 million, use the $ and numerals up to two decimal places.

  • Example: It is worth $4.35 million.

Dates

Dates should be formatted as Nov. 9, 2014. Do not use "th" after the day (e.g., November 9th or the 9th of November).

  • When publicizing an upcoming event, use the day of the week and no year. Do not use the letter suffixes such as 1st, 2nd, 3rd.
    • Example: Commencement will be held on Friday, May 22.
  • If your event is over a date range, please skip the day of the week, such as: TMCC will be closed Jan. 1–2 for the New Year's Eve holiday.
  • If you are writing about a past event, you may skip the day of the week and include the year: Last year's commencement ceremony was held on May 23, 2014.
  • For an annual event, you may use arabic numerals in the title of the event (e.g., 3rd Annual, 6th Annual).
  • Abbreviating days of the week: use three letter abbreviations and a period: Mon., Tue., Wed., Thu., Fri., Sat., Sun.

See Also: Entry for formatting Time.

Departments/Divisions

  • For all TMCC departments, programs, centers, offices and divisions, "office, department or division" appear after the specific title.
    • Examples: Business Division; Equity and Inclusion Office; Emergency Medical Services Department
  • College department names are in proper case.
    • Example: the English Department; Admissions and Records Office
  • Lowercase the word "offices" when more than one department is noted.
    • Example: the Admissions and Records and Academic Advising offices

Doctor (Dr.)

"Dr." may be used to signify a person has earned a doctoral level degree (PhD, Ed.D.) in the context of college information. Do not use "Dr." for honorary degrees.

Educational Centers/Sites

  • William N. Pennington Health Science Center (after first use, can be shortened to "Pennington Health Science Center")
  • William N. Pennington Applied Technology Center (after first use, can be shortened to "Pennington Applied Technology Center")
  • Meadowood Center

See Also: Buildings

Email

Not hyphenated or capitalized.

He/She/His/Her and They/Them/Their

Follow AP guidelines: in most cases, a plural pronoun should agree in number with the antecedent; however, "they/them/their" is acceptable as a singular and-or gender-neutral pronoun. Clarity is a top priority and note that gender-neutral use of a singular "they" may still be unfamiliar to many readers. Note that use of other gender-neutral pronouns, such as "xe" or "ze", is not approved by this style guide.

Hyphens/En Dashes/Em Dashes

An en-dash is used to connect values in a range or that are related. A good rule is to use it when you're expressing a "to" relationship.

Examples where an en-dash should be used:

  •     in years 1939–1945
  •     pages 31–32 may be relevant
  •     New York beat Los Angeles 98–95

A hyphen is used to join words in a compound construction, or separate syllables of a word, like during a line break, or (self-evidently) a hyphenated name.

  •     pro-American
  •     cruelty-free eggs
  •     em-dash

An em-dash is typically used as a stand-in for a comma or parenthesis to separate out phrases—or even just a word—in a sentence for various reasons (i.e., an appositive).

Examples where an em-dash should be used:

  •     School is based on the three R’s—reading, writing, and ’rithmetic.
  •     Against all odds, Pete—the unluckiest man alive—won the lottery.
  •     I sense something; a presence I've not felt since—

Finally, a minus sign is distinct from all three of the above.

  •     4 − 2 = 2

(Examples above from: English Language and Usage)

Internet

Follow AP Stylebook. Not capitalized.

Instructor (Community College)

An instructor is a college teacher who does not have tenure.

See also: Capitalization (for position titles)

MyTMCC

As written, no spaces.

Numbers (in Parentheses)

Putting a number in parentheses after a word (Example: "She was required to submit one (1) essay ...") is unnecessary and is not part of TMCC's style guide. It is generally not even required in legal writing anymore. Garner's Modern American Usage says it was originally done in legal writing to prevent fraudulent alterations; it is now a relic of legal writing.

Professor (Community College)

A professor is a college teacher who has tenure. See also: Capitalization (for position titles)

Semesters/Sessions/Terms

Differs from AP style.

Capitalized when referring to TMCC school sessions:

  • Fall Semester
  • Spring Semester
  • Summer Session I, Summer Session II
  • Winter Session

Also capitalized if the word "semester" is understood to be referenced. Example:

  • In Fall (the word "Semester" is understood here, versus the generic season) we will hold our annual staff orientation.
  • Our department will have special hours when we re-open in Spring (the word "Semester" is understood here, versus the generic season).

Not capitalized when referring only to the season and not specifically to the College semester.

  • The fall leaves are beautiful.
  • We take our family vacation in early fall.

Note also that the word "semester" on its own, without referencing the specific school session, is not capitalized.

  • This semester will be busy.
  • Last semester the Dean gave her annual address to the faculty.

Theater

As written.

Time

Follow AP style: lower case, insert periods and a space before the abbreviation. Use "Noon" (not 12 p.m.) and "midnight" (not 12 a.m.). Omit ":00" when the time is on the hour.

Examples:

  • 8 a.m.
  • 8:30 p.m.
  • 8–10 a.m.
  • 8:30–10 a.m.
  • 8–10:30 a.m.
  • 8 a.m.–Noon

Trademark and Registered Trademark Symbol

Use of the trademark/registered trademark symbols (™ or ®) are not required each time the mark appears in a single document or on a web page.

It is only necessary to use a symbol with the first instance of the mark, or with the most prominent placement of the mark.

It is a common misconception that each and every instance of the mark should bear a trademark symbol. Overuse creates visual clutter and may detract from the aesthetic appeal of the piece. Provided there is at least one conspicuous use of the ™ or ® on the face of the writing, eliminate superfluous markings.

Web

Follow AP Stylebook. Not capitalized in any form: web page, website, web-based.


For additional style information for online content, see Web Writing: Style and Appearance.

See Also: Brand, Logos and Colors