Administrative Faculty Letter of Appointment Policy

Person reading paper

This policy sets forth the method by which administrative faculty (.50 FTE and above) at TMCC may assume LOA assignments. These assignments are not part of the written position description and are above the normal professional duties. Any assignment must be in accordance with NSHE Board of Regents Handbook provisions and TMCC Bylaws.

Definition: Normal workday and normal work week for Administrative Faculty is set between the employee and the supervisor. Administrative Faculty are Exempt Employees, and are exempt from overtime.

Teaching Classes or Accepting Assignments

  1. TMCC administrative faculty employee may assume LOA assignments at TMCC or at other NSHE institutions (for example, teaching classes) that fall outside of their regular work assignments.
  2. The employee shall be compensated at the standard rate appropriate for the assignment.
  3. The employee will perform all LOA duties (preparing, meeting with students, grading, etc.) outside of the employee’s normal workday.  This includes all duties and tasks associated with Web classes except in cases where the time involved is de minimis, or a few seconds or minutes in duration.
  4. If the assignment is during the employee’s normal work day: the employee; 
    • With written approval of the supervisor, may take annual leave for time spent during the normal working day for the additional assignment. Compensation will be at the standard part-time faculty or applicable rate.  A schedule will be turned into HR/Payroll indicating the proposed plan.  Administrative faculty may not take an additional assignment during the normal workday without using annual leave or adjusting their work schedule.
    • With written the approval of the supervisor, may take an additional assignment during the normal workday without additional compensation. If an employee agrees to accept an assignment and receive no compensation, they may use the assignment as part of their college service. Paid assignments will not be viewed as service.
  5. An LOA assignment must not interfere with the effective operation of the department.
  6. Full-time administrative faculty will be limited to 6 instructional units per semester or 12 hours per week on average for non-instructional assignments at TMCC.


  1. The employee shall notify their supervisor in writing of their intent to assume any LOA assignments prior to the start of the assignment.  


  1. The dean level and above are not eligible to accept assignments during normal working hours.