Access to physical locations is limited; masks are required. Most Fall Semester classes have been moved online. More information is available at coronavirus.tmcc.edu.

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COVID-19 Employee Information

The college has taken a number of steps to limit the risk to our community from the possible spread of coronavirus COVID-19. See TMCC’s up-to-date response at coronavirus.tmcc.edu.

TMCC Human Resources continues to respond to the evolving situation by reviewing and updating related policies and procedures. This site has the latest information related to HR topics. For questions or concerns, please contact us.

COVID-19 Temporary Request to Work Remotely Procedure

Applicability/Accountability

The COVID-19 Temporary Request to Work Remotely Procedure applies to college employees who are members of or providing in-home care for a member that is a part of a vulnerable group defined by CDC. If request is approved:

  • Teaching faculty will be required to re-verify their need for remote work prior to each semester.
  • Non-teaching faculty or staff will be required to re-verify their need for remote work every 60 days.
  • At the point of entering Phase 4 of TMCC’s reopening plan, requests to continue to work remotely will be evaluated on a case-by-case basis. 

Note: Employees considered essential and/or perform time-sensitive functions that requires on-site work are not eligible to request to work remotely; however, the provisions of FFCRA are still applicable if an essential employee meets the FFCRA eligibility requirements.

TMCC Leadership has the discretion to approve or deny COVID-19 Temporary Request to Work Remotely based on the prioritization and preservation of the college and department needs, eligibility of the request, characteristics of the job duties, resources available to support remote work, and the supervisor’s ability to provide adequate supervision for the remote employee. TMCC Human Resources will record COVID-19 Temporary Request to Work Remotely and will provide support and feedback as needed.

Procedure Statement

The COVID-19 Temporary Request to Work Remotely Procedure provides for expedited approval for college employees to temporarily work remotely due to the COVID-19 pandemic. The procedure provides for TMCC Leadership approval of temporary remote work arrangements to achieve the college’s objective to keep our employees and their families’ safe during this time.

Eligibility

Due to the COVID-19 pandemic and the college’s objective to keep our employees and their families’ safe during this time, employees who are members of a vulnerable group defined by the CDC or those providing in-home care for a member of a vulnerable group defined by the CDC may request to work remotely.

Procedure

  1. If an employee is a member of or caring for a family member, that is a part of a vulnerable group defined by the CDC, they should complete a COVID-19 Temporary Request to Work Remotely Form.
  2. The signed form is then sent to Human Resources for review.
    1. Employees must provide documentation for Human Resources to verify if the employee is, or is providing in-home care for a member, that is part of the vulnerable group defined by CDC.
    2. For chronic or underlying medical conditions, past medical records that verify the condition is sufficient.
    3. This information will not be shared with anyone outside of the Human Resources department.
  3. After Human Resources’ review and verification, the COVID-19 Temporary Request to Work Remotely form will be taken to the next TMCC Leadership meeting for approval.
    1. Medical documentation will NOT be reviewed at the TMCC Leadership meeting.
  4. TMCC Human Resources will notify the employee and supervisor if the request is approved or denied.
    1. If approved, and during designated work day and hours, an employee needs to take leave unrelated to COVID, time off must be submitted through Workday as normal.

Security of Data

For security purposes, all remote work must be performed using a TMCC issued device connecting through the TMCC VPN. TMCC office phones can be answered using the Softphone Mitel Connect option. Employees must always adhere to the TMCC Telecommunication Use Policy and TMCC Information Security and Inventory of Institutional Data.

Please see the TMCC Telecommuting Procedures and TMCC Information Security for more information. 

Liability

TMCC will not be liable for damage to the employee's property or changes in taxation requirements that results from participation in the remote work arrangement. 

Curtailment of the Agreement

The employee may terminate participation in the COVID-19 Temporary Request to Work Remotely at any time. The college reserves the right to terminate this COVID-19 Temporary Request to Work Remotely or adjust the COVID-19 Temporary Request to Work Remotely at any time. Failure to follow policies, procedures, and practices may result in termination of the arrangement and/or disciplinary action.

Families First Coronavirus Response Act (FFCRA)

The Families First Coronavirus Response Act requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through Dec. 31, 2020.