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  5. Student Fee Project Plan and Timeline

Student Fee Project Plan and Timeline

Academic Student Fees (Special Course Fees, Differential Fees, Challenge Exams, etc.).

Guideline: as per NSHE Procedures & Guidelines Manual (Ch. 7, Sec. 6, 7, 11)

Date Task
March VPFA sends master course fee list to all department admins for review. VPAA sends out call to the divisions for student fee requests.
Mid-April All fee requests are due from the chair to the division dean/supervisor. 
Mid-April Completed division fee request summary is due from dean/supervisor to VPAA. 
April/May VPAA informs Student Government Association (SGA) of fee requests.
April/May VPAA submits fee requests to President for approval. 
Summer VPAA submits copy of approved fee requests to VPFA for implementation and/or Board of Regents (BoR) approval. 
September VPFA prepares fees request for fees requiring BoR approval. 
October Fees of $50 or higher are submitted to the BoR for approval. 
December VPFA notifies VPAA and Accounting Services of BoR approval/disapproval. 
January Accounting Services updates Special Course Fee Master List. 
February Admissions & Records activates Fall and Summer terms. 
February/March Accounting Services updates student billing system. 
March Accounting Services sends notification to department admins and VPAA's Office of updates to PeopleSoft and requests review of PeopleSoft course notes/comments to ensure fees are correct. 

Course Numbering Changes/Fee Corrections

Task
Sponsoring administrator (VPAA, VPFA, VPSD) will approve any changes.
Accounting Services updates student billing system and Special Course Fee Master List.
Accounting Services sends notification to department admins and VPAA's Office of updates to PeopleSoft and requests review of PeopleSoft course notes/comments to ensure fees are correct.

Other Student Fees

Guideline: as per NSHE Procedures & Guidelines Manual (Ch. 7, Sec. 6, 10)

Date Task
January VPFA sends NSHE published student fee to all sponsoring administrators (VPAA, VPFA, VPSD) for review. 
January Sponsoring administrator sends out call to the divisions for student fee requests. 
March Submit student fee change requests to sponsoring administrator (VPAA, VPFA, VPSD)
April/May Sponsoring administrator reviews proposed fees with Student Government Association (SGA).
May Sponsoring administrator submits fee requests to President for approval. 
May Sponsoring administrator submits copy of approved fee requests to VPFA for implementation and/or BoR approval. 
October VPFA prepares fees request for Board of Regents (BoR) approval.
November Fees are submitted to the BoR for approval.
December VPFA notifies sponsoring administrator and Accounting Services of BoR approval/disapproval.
February/March Accounting Services updates student billing system.
March Accounting Services notifies sponsoring administrator that fees are updated.