Web Publishing Procedures
Please read the following procedures that correspond to the type of website you'd like to publish:
Note: For student organization/club Web pages, please refer to the administrative procedures.
Administrative Web Pages
An administrative website communicates official information about the services, policies, procedures, requirements, or curriculum of the college. Administrative websites include pages for college departments, divisions, administrative offices, special events, college-wide or administrative committees, and official college publications.
All administrative Web pages use the standard TMCC website template and CMS for consistency and correctness. All administrative pages are reviewed before being published and linked from the TMCC Website, and are subsequently monitored by Web Services.
Posting an administrative page or website for the first time involves the following steps.
- Contact Web Services. Let us know what you need including any special features or online forms. Narrow down the intended audience for your page(s) and specifically what function you envision the page(s) performing. A brief consultation meeting is encouraged to discuss details.
- Web Content Contributor. Decide who in your department will be responsible for updating website content. Content needs to be refreshed and updated on a regular basis. The department Web Content Contributor will be the main point of contact with Web Services and is responsible for providing content updates. The Web Content Contributor may also apply for access to our Web Content Management System after receiving mandatory training.
- Page Creation. All administrative pages have TMCC's brand, look and feel. Web Services oversees and implements the initial creation of all administrative sites using a standard website template in our CMS to meet best practices for usability and accessibility.
For the initial site set up, Web Content Contributors will supply all text electronically to Web Services, preferably in Microsoft Word format. You will be given a rough time frame for the production of your web pages. Your review and approval will be necessary before any official site is posted to production. Depending on workload, please allow up to 1-2 weeks for completion of your website.
If you already have a website that exists and need access to make edits through our CMS, please contact us.
When creating content for department and program websites, please remember that it is best to put meaningful information online. Organize your information in a logical format. For example, your main entry page may consist of an introduction to your department and services your department provides. Other pages that might link off of this page might be more detailed information about Services, Polices and Procedures, Frequently Asked Questions, Documents and Forms, Faculty and Staff, etc.
All administrative website text must be follow TMCC's website style guide and be proofread to ensure compliance with TMCC publication standards. Web Services and/or PIO will review all content before it goes live.
- Linked from TMCC Website. Once your website has been created and you've approved it, it will be published and linked from appropriate areas of the main TMCC website including the site index and search engine.
Faculty/Instructional Web Pages
A faculty website is used for classroom-related purposes only. Examples of faculty websites include instructor homepages, teaching philosophies, online syllabi, links to online classes, office hours, etc. Faculty pages should not contain information that would be best suited for a department page. Each instructor is responsible for his/her own website. Faculty pages are not reviewed by Web Services or PIO.
Posting an instructional/faculty website involves the following steps.
- Decide what tool you want to use to build your Web pages. You have some choices to help you build your classroom homepage. The easiest and quickest way to get a Faculty site up and running is to use Google Sites. This is the preferred method.
However, if you would like to have your own Web space to develop custom pages, you may do so. If you like to use an HTML editor such as Dreamweave, you will want to request a hosting account . Please read through the form and submit it. Your account will be processed, and you will be contacted when it's ready.
Whatever you decide, please be sure you understand how to update the content of your site to keep it fresh each semester.
See Also: Available Instructional Website Templates
- Get your website linked from www.tmcc.edu. Once your site is completed and published, be sure to fill out the Link My Web Page form to get your site linked and be listed on the faculty Web page directory.
Note: All instructional/faculty Web pages should link back to the main TMCC website (www.tmcc.edu). It is advised to develop a footer to be displayed on all pages which gives visitors contact information, a link back to your department's home page and the main TMCC home page.
If you have any questions or require additional assistance, please contact us.
Student Web Pages
All TMCC students have access to free online website building tools, such as those provided though Google Sites.
Google Sites is the easiest way to make information accessible to students and faculty who need quick, up-to-date access. Students can work together on a site to add file attachments, information from other Google applications (like Google Drive, Google Calendar, YouTube and Picasa) and new free-form content.
Creating a site is as easy as editing a document, and you always control who has access, whether it's just you, your team or the world. The Google Sites is accessible from any Internet-connected computer.
Use your TMCC network/email login credentials to access Google Sites to create your Web presence today. If you haven't done so already, activate your TMCC email account too!
Once Launched, Promote and Maintain Website
- Announce/Market your new Website. Send out an email notice to those who may have an interest in your site; you should place the URL (Web address) on all of your publications, business cards, catalogs, fliers, posters, etc.
- Monitor Your Site's Traffic. TMCC's Web services studies the traffic across the college website, as one of a few indicators, to continue to refine the site, expand content and making revisions and enhancements. As a Web content provider, encouragement is given to do the same. If interested in doing this—measuring and testing all aspects of the online experience from marketing to site content and usability—with your administrative website, please contact Web services to provide you with a Google Analytics reporting solution for department pages.
- Keep Pages Current. Web authoring is a job that has no end — publishing is just the beginning. Most of the work is in the maintenance; pages and content must be updated regularly. Links must be periodically checked. URLs are constantly changing, especially outside 3rd party links.