Vice President of Academic Affairs

Guide to Preparing the Tenure Binder

The following is a guide to preparing your Tenure Binder.

It is not mandatory that you address every last detail of every item in this guide. It is likely that some of the issues addressed below are not relevant to your specific situation. Please do not feel compelled to add materials for something unrelated to your situation.

Conversely, please do include enough materials to adequately represent your professional activities. The materials you submit should present a concise yet comprehensive picture of your accomplishments. If the VPAA feels your Tenure Binder is incomplete, you may be asked for additional information before your candidacy is forwarded.

Your tenure committee should be able to help you decide what materials are relevant, and their recommendations will likely be reflected in your twice-yearly Summary of Tenure-Related Activities. Indeed, by the time you are ready to apply for tenure, you should pretty much already have what you need for your binder. However, if at any point you have concerns about the tenure process, please speak with your dean.

Finally, keep in mind that the VPAA will likely be reviewing many applications for tenure in the same time frame. Make the materials in your Tenure Binder easier to review by adhering to the following principles.

  • Be organized: Make it easy to find specific materials in your Tenure Binder by including a detailed table of contents, using sturdy tab dividers, etc.
  • Avoid repetition: Occasionally an activity or accomplishment might apply to more than one of the evaluation criteria. In that case, include supporting materials for your activity only under the most closely related evaluation criterion. At most make only a brief note of your activity under the other criteria and reference where more details can be found.
  • Exclude raw data: Do include student evaluations as compiled by your department. Do not include the actual student evaluation forms themselves. Do summarize your activities in faculty senate committees. Do not list the dates of every meeting you attended.
  • Provide only a sampling of your materials: Developing new curriculum, publishing books and articles, presenting talks, etc., are all good examples of important faculty accomplishments. Be sure to retain the finished products of your labors; however, you need only supply excerpts of your works in your Tenure Binder. A well-chosen passage or two from your book is more appropriate in your Tenure Binder than the entire book itself. A single four-inch binder should provide ample room for adequately presenting your professional activities and accomplishments. If you find that you cannot fit all your materials in a single four-inch binder, carefully reconsider what materials you think are the most essential to include.

Organizing the Tenure Binder

Organize your Tenure Binder by using the section headings listed below. Note that several of the items are from Section 4.4.2 of the NSHE Code.

You will have already addressed these items in your twice-yearly Summary of Tenure-Related Activities. Simply cut and paste in chronological order from your summaries into the appropriate sections in your Tenure Binder.

Also, please provide reflective essays where indicated. Your reflection or introduction of the other items should be kept very brief.

Table of Contents

Provide a detailed table of contents that summarizes what materials will be found in each section of your binder. Your table of contents will serve as a condensed but comprehensive snapshot of your professional activities and accomplishments.

Title Page

Include an attractive title page with your name, your department, and the date of submission for both the cover of the binder (including the spine) and the inside.

Employment History

Provide a comprehensive summary of your work history in the form of a resume.


A two-page summary of your most significant accomplishments since joining TMCC informs the VPAA of what you think is most important in your application for tenure. This helps the VPAA accurately present your application to the President and Board of Regents.

Summary of Tenure-Related Activities Sections

The following sections are described in detail in the Guide to Preparing the Summary of Tenure-Related Activities Report.

  • Summary of Teaching Load and Other Assigned Duties
  • Anything That Demonstrates Effectiveness as a Teacher or Other Assigned Duties
  • Use of Office Hours
  • Interest and Ability in Advising Students
  • Membership and Participation in Professional Organizations
  • Demonstrated Ability to Work with the Faculty and Students of the institution in the best interests of the academic community and the people it serves
  • Service on College or System Committees
  • Demonstrated Recognition among Colleagues for possessing integrity and the capacity for further significant intellectual and professional achievement
  • Demonstrated Recognition and Respect outside the System community for participation in community, state, nationwide or worldwide activities
  • Professional Development

Archive of Evaluations and Reports

You should have seven probationary development reports from your tenure committee and three annual evaluations from your dean. If you were not evaluated during a semester, please give an explanation of what happened. Your student evaluations should all be compiled. If yours have not been compiled, please talk to your department chair and dean (so, no raw data).

Your annual plans and self-evaluations need not be attached; however, you should keep them in a file and they may be requested. If you promised something in your annual plan that you could not accomplish, please explain the reasons and the alternative accomplishments.


Keep it brief means between two paragraphs and one page (12-point font size). Reflective essays should be no less than one page and no more than two pages (12-point font size).


No classroom observations by deans—please explain what happened and perhaps you have time to talk to him/her and see what support may be provided. Your tenure will not be stopped because of that. It will raise questions and we may need to find the reason you were not evaluated.Missing signatures on probationary development reports—if not able to obtain, please explain.

Disposition of Tenure Binder

Nevada law requires the original Tenure Binder be maintained by TMCC for three years from the date tenure is effective. At the end of that period, TMCC will make a reasonable effort to return the binder to you. If TMCC is unable to return the Tenure Binder to you for any reason, the Tenure Binder will be destroyed.

When officially applying for tenure, faculty members traditionally submit a binder of compiled materials in support of their applications. Often referred to as the "Tenure Binder", these submitted materials present an important summary of the professional activities a faculty member has engaged in during the tenure probationary period.