TMCC

Vice President of Academic Affairs

Guide to Preparing the Summary of Tenure-Related Activities Reports

Overview

The following is a guide to preparing your twice-yearly Summary of Tenure-Related Activities report. These reports will help you in submitting your tenure binder in the future. You will simply cut and paste in chronological order from your report into the appropriate sections in your tenure binder.

Notes

  • Your activities should be addressed in bullets and short essays. You, as a tenure track faculty, should report on the activities.
  • You should share your report with your committee and submit it to your department chair or appropriate administrator.
  • If you cannot address an item on this list, you should explain why. If you are using a different activity or criteria, based on your work, please indicate so. You should also discuss differences in your assignment with your supervisor and the chair of your tenure committee.
  • Other documents that should be included with this report:
    • Probationary development/department review report (signed by the members of your committee; if not able to obtain signatures on probationary development reports, please explain)
    • Peer observation (Note: Your peer observation should be completed using the appropriate form)

  1. Introduction
    Write an introductory paragraph or two summarizing your accomplishments during the semester. As your tenure track gets longer, you may want to increase the number of paragraphs you write. This should not exceed two pages.
  2. Summary of teaching load and other assigned duties
    List the courses you have taught and other assigned duties you have completed. Demonstrate how you have been able to carry out your duties. You may list anything of significance, such as interdisciplinary teaching, team-teaching activities, participation in learning communities. Just provide a highlight of them.
  3. Anything that demonstrates effectiveness as a teacher or other assigned duties
    Give examples of your pedagogy and some of the creativity and innovation you have used to get through to students. Explain any progress in your teaching that indicates the growth you have experienced over the past semester or if you have been at TMCC for more than a semester or a year, you may address growth you have experienced. You may include syllabi in chronological order (this is not required in the report), but with no repetition unless there is a significant change in the course. If employed as a non-teacher, provide a record of effectiveness, efficiency, and ability to perform assigned duties. Include a short essay.
  4. Use of office hours
    There is no need to list every office hour you have kept. Instead, discuss how effective your office hours have been, your availability to students outside of class-times, your style of instruction in office hours, and the types of services you provide to students during office hours. Highlight a few techniques, depending on your length of employment at TMCC. It is acceptable to keep your comments in this section brief.
  5. Interest and ability in advising students
    If you have done actual advising of students, this would be the place to include that. You might have done informal advising of students before or after class or might have helped them adapt and adjust to college life or to transfer to a certain place or get a job. Address those issues here. There are opportunities to volunteer to advise for the department or the college. It would be good to list these activities here. Keep it brief.
  6. Membership and participation in professional organizations
    This is for academically related professional organizations to which you belong and how you have participated in these organizations: any role you might have played in advancing these organizations or any other involvement in them
  7. Demonstrated ability to work with the faculty and students of the institution in the best interests of the academic community and the people it serves
    Speak of your collaboration with TMCC faculty, your work with TMCC students, your contributions to the TMCC community, and your contributions to the NSHE. Here it would be fine to refer to some earlier or later sections where you might have already talked about some of these items. It is acceptable to keep your comments in this section brief.
  8. Service on college or System committees
    List these committees and what you have contributed to or learned from them. Anything that would show leadership on your part would be worth noticing--for example, you led a subcommittee of the committee; you introduced a motion that did something good. The analysis of your accomplishments would be valuable. Include a reflective essay.
  9. Demonstrated recognition among colleagues for possessing integrity and the capacity for further significant intellectual and professional achievement
    Highlight any accolades you may have received from other members of the TMCC community. While you should always file for your own benefit any communications praising your contributions, you need not include every short email you received. Instead, summarize the overall tone of the praises you have received and include only a few of the best examples in support of your application for tenure. It is acceptable to keep your comments in this section brief.
  10. Demonstrated recognition and respect outside the System community for participation in community, state, nationwide or worldwide activities
    Highlight any accolades you may have received from outside of the TMCC community. Perhaps you have received praise for your participation in a professional organization. Perhaps colleagues you have worked with in other settings wish to endorse your application for tenure with a brief letter of support. If anyone has written letters in support of your application, please indicate the relationship of these people to you. You can probably limit the number of such letters to no more than six. It is acceptable to keep your comments in this section brief.
  11. Professional development
    Include a reflective essay describing your professional development activities and what you have learned from these activities. Do comment on your participation in professional organizations, but more importantly, discuss any new attitudes and/or approaches you have incorporated into your teaching as a result of your professional development activities.
  12. Archive of evaluations and reports
    You should keep your reports in a secure file and use them when you compile your binder.