TMCC

Vice President of Academic Affairs

Faculty Tenure Guidelines

In This SectionTenure FormsOther Resources

Tenure Track Definitions

What is Tenure?

Tenure is an employment contract between a faculty member and TMCC.  The process and decision to grant tenure is based on a rigorous review during a probationary period that involves the applicant for tenure, the faculty tenure committee, and TMCC administration. Please refer to the Board of Regents Handbook: Title 2, Chapter 4, Section 4.1.2.

Who is Eligible for Tenure?

Please refer to the Board of Regents Handbook: Title 4, Chapter 3, Section 2.1.c.

Who Decides?

Tenure for college faculty shall be earned in conformity with the Nevada System of Higher Education Code. An appointment with tenure is recommended by the College President and conferred by the Board of Regents.

NSHE Code Standards

The standards and the ratings set forth in the Board of Regents Handbook: Title 2, chapter 4, section 4.4.2 are the standards that must be used by the applicable member institutions and their respective administrative units in recommending academic faculty for appointment with tenure. 

Tenure Ratings

Please refer to the Board of Regents Handbook: Title 2, Chapter 4, Section 4.4.2 (b).

Tenure upon Hire

Please refer to the Board of Regents Handbook: Title 2, Chapter 4, Section 4.3.1 (b2).

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Establishment of Tenure Probationary Committee

When an academic faculty member is hired in a tenure track position, the head of the administrative unit in which the faculty member serves shall appoint a tenure probationary committee.  The committee will consist of three tenured faculty members. At least two of the committee members shall be from the faculty member’s department, committee members may be chosen from the faculty within the same school as the new faculty member. The faculty member shall choose one member of the tenure probationary committee and the unit administrator shall choose the remaining two members.  All members of the probationary committee shall be full-time faculty holding appointments with tenure. (TMCC Bylaws, Article IV, Section F)

One of the members will be elected as the chair. This faculty person will be responsible for scheduling meetings and reporting the progress of the candidate for tenure.

Probationary Period

Please refer to the Board of Regents Handbook: Title 2, Chapter 4, Section 4.3.1 (a) and (d); Section 4.3.2 and 4.3.3.

Required Activities

Steps have been developed at TMCC to help the candidate for tenure become better acquainted with TMCC and NSHE. The college will require the candidate for tenure to do the following activities and others believed necessary. The steps have been reviewed and confirmed by the Tenure Task Force as of July 1, 2010.

  • Become familiar with the NSHE Code.
  • Read the TMCC Bylaws.
  • Review the self-study prepared for the Northwest Commission on Colleges and Universities.
  • Read TMCC’s vision, mission, and values statements and strategic initiatives.
  • Attend a Board of Regents meeting.
  • Attend a Faculty Senate meeting.
  • Attend at least one Student Government Association function.

Annual Plan – New Faculty

The faculty member completes an annual plan prior to the start of the academic year.  The faculty member will make his/her annual plan available to the Department Chair/Director and the Dean concerning the criteria selected within the annual plan. There will be general agreement between the faculty member, the Department Chair/Director and the Dean concerning the criteria selected within the annual plan. (TMCC-NFA Contract, Article 12)

Subsequent annual plans will be prepared in the spring prior to the next academic year. 

Annual Evaluation

At the end of each annual evaluation period, each faculty member shall submit to the department chair the following information:

  1. Self-evaluation report and other pertinent documents offered by the faculty member or requested by the department chair.
  2. Student evaluations and other student surveys may be included at the faculty member’s option.

The department chair and head of the administrative unit will prepare an evaluation based on the annual plan, personal observations, reports, and documents submitted by the faculty member and an interview with the faculty member. (TMCC-NFA Contract, Article 12)

Overview of Tenure Process

Tenure will be awarded only to individuals whose performance during their probationary period gives clear evidence of their ability and willingness to make a significant and continuing contribution to the growth and development of Truckee Meadows Community College.

The decision for tenure will be made during the tenure track faculty member’s fourth year of service.

The Recommendation for Tenure will be completed by the faculty member, forwarded to the department chair and head of the administrative unit for evaluation and submitted to the Vice President of Academic Affairs. 

Finally the recommendation is passed to the college President. If the President agrees with the recommendation, she forwards the proposal to the Board of Regents.  The candidate for tenure will then be notified by the President by letter of the Board’s determination.

Tenure Time Clock

Please refer to the Board of Regents Handbook: Title 2, Chapter 4, Section 4.3.1 (c).

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Probationary Timeline
Within 30 days after hire Tenure probationary committee is appointed
First meeting of tenure probationary committee One of the members is elected as chair
Each semester:
October (Fall) and March (Spring)
Candidate for tenure completes a summary of tenure-related activities and forwards it to the tenure probationary committee
Each semester:
before November (Fall)
and April (Spring)
One committee member observes the candidate for tenure in performance of the primary job duties and completes the Peer Observation of Teaching Effectiveness form
At least once per semester:
before November 1 (Fall)
and April 1 (Spring)
Tenure probationary committee meets with candidate for tenure and completes the Probationary Development/Department Review Report form
Each semester:
by November 20 (Fall)
and April 20 (Spring)
Tenure probationary committee submits probationary development/department review report, summary of tenure-related activities and peer observation of teaching effectiveness to head of administrative unit
Once per year Head of administrative unit observes the candidate for tenure in performance of the major job task and completes the Dean’s Observation of Teaching Effectiveness form
Each semester:
by December 8 (Fall)
and May 20 (Spring)
Head of administrative unit forwards probationary development/ department review report, summary of tenure-related activities and peer observation of teaching effectiveness to VPAA
Application Timeline
At end of probationary period Tenure probationary committee recommends to dean and VPAA appropriate action with regard to appointment with tenure
By November 1 Tenure application due from candidate for tenure to department chair and dean
By December 1 Tenure application due from dean to VPAA
By December 31 VPAA reviews applications and makes recommendations to President
By agenda item deadline for first Spring Board of Regents meeting President reviews and approves recommended candidates and places names of those approved on Board of Regents agenda.  Candidates not approved will be notified in accordance with NSHE Code, Title 2, Chapter 5.2.3 and 5.2.4.
First Spring Board of Regents meeting Board of Regents meets and considers applications
July 1 Tenure is effective for those approved by the Board of Regents

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The tenure probationary committee will, at the end of the probationary period for that semester, submit a final probation report and attach a summary of the previous years’ probation reports. These reports will be submitted to the appropriate unit administrator detailing the evaluation results and recommending appropriate action with regard to an appointment with tenure. (TMCC Bylaws, Article IV, Section F)

The head of the administrative unit must agree in order for the tenure application to go forward to the Vice President of Academic Affairs. The head of the administrative unit also prepares yearly evaluations on the new faculty member. These evaluations must be favorable or the head of the administrative unit can recommend non-renewal.

After reviewing all documentation from the committee, department chair and the head of the administrative unit, the Vice President of Academic Affairs then makes a recommendation to the President.

The final decision for the recommendation to the Board of Regents, or for a notice of non-renewal, is made by the President.

A faculty member who has been denied appointment with tenure may, within 15 calendar days after notification of such denial or termination, provide a written request to the department chair, supervisor, or dean who rendered the negative decision asking for a statement in writing of the reasons for the denial or notice of termination. The response must be received by the faculty member within 15 calendar days after the appropriate administrator receives the written request for reasons. (B/R, Title 2, Chapter 5, Section 5.2.3)

Within 15 calendar days after receipt of the written reasons for denial of appointment with tenure or termination, a faculty member may request reconsideration. The request shall be submitted in writing to the faculty member’s department chair, supervisor, or dean who rendered the negative decision together with the reasons, arguments and documentation supporting the request for reconsideration. The request for reconsideration shall be promptly directed through regular administrative channels with recommendations for or against reconsideration of the decision. Final action shall be taken within a reasonable time by the president after receipt of the recommendations, except if the president, after reconsideration, decides to recommend appointment with tenure should be granted, the final decision must be made by the Board of Regents. (B/R, Title 2, Chapter 5, Section 5.2.4)

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Duties of Candidate

These duties have been developed by TMCC over the years. They are as follows:

  • Ensure that his/her committee meets as directed by the Code.
  • Submit documentation each semester to the committee to show he/she has met the NSHE Code provisions.
  • Notify the head of the administrative unit and Vice President if the committee is not functioning as it is supposed to.
  • Sign-off on all committee reports and notify the Vice President of Academic Affairs if she/he disagrees with the report the year it takes place.
  • Functions of the Committee
  • The committee members will assist the candidate for tenure in becoming an excellent contributor to the college community.
  • The tenure probationary committee must meet with the candidate for tenure at least once each semester.
  • The probationary faculty member will be observed in the performance of the major job task by a member of the probationary committee at least once each semester.

(TMCC Bylaws, Article IV, Section F-3)

Duties of Committee

The committee has the task of deciding whether the candidate for tenure fits the institution and should be recommended for tenure, or should be given a notice of non-renewal at the end of the third year. The basis for this decision must be supported by their periodic reports.

These duties have been developed by TMCC over the years. They are as follows:

  • Each semester before November 1 (Fall) and April 1 (Spring):
  • Attend a meeting with the candidate for tenure.
  • Take turns observing the candidate (unless other arrangements are made) and provide written feedback.
  • Help draft semester report if needed.
  • Be a mentor to the candidate for tenure.
  • Toward the end of the probationary period, read the candidate’s Recommendation for Tenure form.
  • At the end of the probationary period, submit a report to the department chair and head of the administrative unit recommending appropriate action with regard to an appointment with tenure.
  • Maintain complete confidentiality at all times.
  • Foster communication between candidate, committee, and dean.

Duties of Committee Chair

These duties have been developed by TMCC over the years. They are as follows:

  • Perform all the duties of a committee member.
  • Write committee report every semester and obtain committee members’ signatures upon completion.
  • Call meetings of probationary committee.
  • At the first committee meeting with the candidate, introduce the Recommendation for Tenure form which the candidate will fill out toward the end of the probationary period.
  • Submit committee report to head of administrative unit by November 20 (fall) and April 20 (spring).
  • Maintain documentation of all committee activities.
  • Maintain complete confidentiality at all times.
  • Regularly meet with the head of the administrative unit and report progress accurately and truthfully.
  • If the candidate has not met the standards of performance as set by the committee, the chair must make the recommendation to the head of the administrative unit that a notice of non-renewal be issued.

Duties of Head of the Administrative Unit

These duties have been developed by TMCC over the years. They are as follows:

  • Within 30 days after the faculty member arrives on campus:
  • Appoint two committee members.
  • Request new faculty member to choose the third committee member.
  • Forward tenure committee reports to VPAA no later than December 8 (fall) and May 20 (spring).
  • Work very closely with the committee chair and the candidate as to candidate’s progress.
  • Review the candidate’s annual plan and prepare yearly faculty evaluation.
  • Observe the candidate yearly and provide written feedback.
  • If the decision has been made not to continue the candidate on a tenure track, the head of the administrative unit will issue a notice of non-renewal to the candidate.

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Any revisions to the tenure guidelines are subject to the NSHE Code, TMCC Bylaws, and NFA Contract.

In addition, changes proposed by the TMCC Faculty Senate must be prepared and forwarded to the Vice President of Academic Affairs for review and approval. In the process of review, the Vice President will confer with the deans and those who may be impacted by the proposed changes to ensure that key constituents are included in the review process.