TMCC

Student Government Association

SGA Finance Requests

Procedures are current and approved by the SGA Senate as of August, 2014


The Purpose of SGA Club/Organization Funding Back to Top

The purpose of club/organization funding is to assist SGA-recognized student clubs/organizations in developing events and activities for students on campus, educational opportunities, as well as providing support for a club/organization foundation.

Each funding request is evaluated on its ability to serve students. This ability is defined as including (but not limited to):

  • On-campus programming which has the potential to benefit all students.
  • Club/organization self-sufficiency.
  • Promotion of academic, service, professional, cultural, and leadership development.

It is important to note that SGA funding is meant to be auxiliary in nature, and should not be a club/organization’s sole source of fundraising. The SGA Finance Committee will consider this when making decisions about Finance Requests.

How Requests are Prioritized Back to Top

The number of clubs/organizations on campus is growing rapidly and they are becoming more active; therefore, the SGA Finance Committee prioritizes each club/organization Finance Request by its impact on the student body.

Requests that are generally supported by the SGA include:

  • On-campus event requests
  • Events that are open to all TMCC students
  • Products that encourage students to get engaged in a club/organization
  • Events that promote leadership development
  • Collaboration of clubs/organizations with TMCC departments and other clubs/organizations
  • Clubs/organizations partial funding of the event/item requested

Procedure for Requesting Additional Funding from the SGA Back to Top

To ensure the finance process is transparent, efficient, and funds are spent in a responsible manner, the SGA Finance Committee has a set process to review and approve requests. Important components necessary for a club/organization to receive funding are listed below.

Finance Request

A complete Finance Request includes an event budget (if applicable), supporting documents for each requested item and why the items requested help support TMCC and the SGA’s Mission and Goals.

Finance Requests must be completely typed before they are turned in or they will not be accepted. Failure to include a detailed description and budget including supporting documents may result in the automatic denial of a request.

SGA Funding Hearing

The SGA Funding Hearing is a public meeting at which the SGA Finance Committee approves/denies each individual request. Failure to attend the SGA Funding Hearing in which the request is being reviewed may result in the automatic denial of a request.

SGA Senate Meeting

The SGA Senate Meeting is a public meeting at which the SGA Senate approves/denies each individual request. Failure to attend the SGA Senate Meeting in which the request is being voted on may result in the automatic denial of a request.

Common Mistakes Back to Top

  1. If any of the three main components of a Finance Request (the event budget, supporting documents, or supporting statements) have not been submitted by the established deadline, the request will automatically be denied.
  2. A club/organization requesting funding must have at least one club/organization representative knowledgeable of the request present at the funding hearing as well as the SGA senate meeting regarding their request.
  3. The club/organization must be recognized and in good standing with the SGA.

What SGA Will Not Fund Back to Top

Below are items that the SGA absolutely will not fund:

  • Alcohol
  • Weapons, firearms, or ammunition
  • Direct donations or contributions (a service or product must be rendered for all disbursed monies)
  • Events that are fundraisers for non-TMCC organizations
  • Events or items that do not directly benefit TMCC students
  • Capital expenditures (which generally include payment for property, fixtures, or machinery)
  • Retroactive funding
  • Illegal activities or supplies
  • Grants, wages, or gift cards (compensation for guest performers will be considered on a case by case basis)
  • Cost of items that honor, thank, or congratulate an individual or group
  • Transportation costs for an individual or group engaged in non-club/organization related activities
  • Enrollment in college courses, academic requirements, or required academic activities
  • Legal services or bail bond funds
  • Duplication of services which are provided for free or at a discounted rate within the Reno/ Sparks community
  • No local travel costs within a fifty (50) mile radius of the College (Dandini Campus)

Funding Caps Back to Top

The SGA Finance Committee has set limits for items that are regularly requested:

ItemCap
Airline tickets $250/ticket
Catering $10/person
Conference registration (individual) $200/person
Copying: black and white $0.10/page
Copying: color $0.25/page
Pizza $10/pizza
T-shirts: Embroidered $8/item
T-shirts: Screen-printed $6/item

All expenditures approved by the SGA must be spent in the funding period that they were approved.

The SGA Senate will make every attempt to honor these funding policies; however, the SGA Senate reserves the right to disperse funds in any manner it sees fit.

Funding Requests for Travel Back to Top

If funds are requested for travel, a Finance Request for a funding period prior to the travel date will be accepted. Proof must be provided showing early bird registration due dates, etc. to justify the early request. In addition, an Off-Campus Event Request form must be submitted in conjunction with the Finance Request a minimum of thirty (30) business days in advance of the travel date.

All forms must be complete, including exact travel costs and attached back-up documentation for items requested.

All travelers must follow all TMCC Travel Policies including applicable per diem rates.

Finally, if the required items are not completed in compliance with TMCC Travel Policies within fifteen (15) working days after the trip, all monies granted by the SGA will be withdrawn and the club/organization will have to repay the total cost of the trip and will be put on probation or have recognition revoked.

The club is required to provide an in-depth summary on how the activity/event benefitted the club or organization and TMCC students. The in-depth summary must be provided both in person and in writing to the SGA Senate at an SGA Senate Meeting within fifteen (15) business days after returning from travel.

Approval Process Back to Top

To request supplemental funds from the TMCC Student Government Association (SGA):

  1. Submit your SGA Finance Request form by the posted due date for each funding period.
  2. Finance Requests must first be reviewed by the SGA Finance Committee
  3. Upon Finance Committee review, a recommendation for approval will be placed on the SGA Senate agenda.
  4. Final Finance Request approvals occur during SGA Senate Meetings.

Note: Attendance is mandatory at both the Finance Hearing and the SGA Senate Meeting where your request is to be reviewed and/or approved. Failure to attend these meetings and include a detailed description and budget, including back up documentation, may result in the automatic denial of this request.

Dates and Deadlines Back to Top

The SGA fiscal year is divided into five terms where clubs/organizations need to present requests for anything needed during those terms: Fall I, Fall II, Spring I, Spring II and Summer.

Funding Hearings will be held on a day determined by the SGA Treasurer and will be posted around campus, on the SGA website, and on the TMCC Events Calendar before the start of the Fall Semester. Each funding period is budgeted a specified amount for distribution to recognized student clubs/organizations.

Funding allocations will take place the following week during the Funding Hearing on a day to be determined by the SGA Treasurer. Funding Hearings are required to follow the Nevada Open Meeting Law; therefore, agendas for the hearings will be posted a minimum of three business days prior to the scheduled Funding Hearing.

Funding Periods for 2014-15 Back to Top

Funding requests are due to the SGA Office by noon on the designated due dates listed below. Finance hearings and SGA Senate meetings are held in RDMT 122, Dandini Campus.

Fall I
Sept. 18 – Oct. 29
Fall II
Nov. 6 - Feb. 18
  • Funding Requests Due: Aug. 28
  • Preliminary Approval (Funding Hearing):
    Sept. 5 at 1 p.m.
  • Final Approval (SGA Senate Mtg.):
    Sept. 17 at 2 p.m.
  • Funding Requests Due: Oct. 16
  • Preliminary Approval (Funding Hearing):
    Oct. 24 at 1 p.m.
  • Final Approval (SGA Senate Mtg.):
    Nov. 5 at 2 p.m.
Spring I
Feb. 19 - Apr. 1
Spring II
Apr. 1 - May 13
  • Funding Requests Due: Jan. 29
  • Preliminary Approval (Funding Hearing):
    Feb. 6 at 1 p.m.
  • Final Approval (SGA Senate Mtg.):
    Feb. 18 at 2 p.m.
  • Funding Requests Due: Mar. 12
  • Preliminary Approval (Funding Hearing):
    Mar. 27 at 1 p.m.
  • Final Approval (SGA Senate Mtg.):
    Apr. 1 at 2 p.m.
Summer
May 14 - Sept. 16
  • Funding Requests Due: Apr. 23
  • Preliminary Approval (Funding Hearing):
    May 1 at 1 p.m.
  • Final Approval (SGA Senate Mtg.):
    May 13 at 2 p.m.

Finance Request Form Back to Top