TMCC

Student Government Association

SGA Elections

Overview

Information included on this page is vital to running for TMCC Student Government Association (SGA) elected office. Please read it carefully as you will be held responsible for information contained within. Remember that as a candidate, you are responsible for the actions of anyone campaigning on your behalf.

Campaigning is defined as: anything written or spoken by the candidate and those specifically designated by the candidate that promotes the election of a candidate to any Student Government Association elective office.

Make sure that all of your campaign staff are familiar with the information included on this Web page. If you have any questions regarding this information, seek clarification before campaigning begins. During the entire elections process, the Coordinator of Student Activities and Leadership (SAL) should remain your source for clarification of questions, issues, etc.

Deadlines Back to Top

Completed Candidacy Application forms will be accepted Monday, Jan. 27– Friday, Feb. 7, 2014 from 8 a.m.-5 p.m. in the SGA Office (RDMT 122).  No late applications will be accepted. Please make copies of all paperwork submitted for your records.

If elected, SGA officers must provide documents for student employment by Friday, May 2, 2014.

For more information please contact us.

Voting Dates, Times and Locations Back to Top

TMCC students may vote from any computer via SGA's website beginning at 8 a.m. Monday, Mar. 10 through 8 a.m. Monday, Mar. 24, 2014.

Important Dates for SGA Candidates Back to Top

2014 DatesAction
Monday
Jan. 27
through
Friday
Feb. 7
Accepting Applications
5 p.m.
Friday
Feb. 7
Filing deadline for SGA candidates
Tuesday
Feb. 11
Candidates will be informed of their filing status
Either:
10-11 a.m.
Thursday
Feb. 13

Or:
noon-1 p.m.
Friday
Feb. 14
Mandatory SGA Election Applicant Meeting (must attend one of the two dates offered)
Monday
Feb. 17

through
Fri.
Mar. 24

Campaigning begins at 8 a.m. on Feb. 17 and ends at 8 a.m. on Mar. 24

Tuesday, Mar. 4 from 4-7 p.m.: Mandatory Debate/Q & A Session in Student Center

8 a.m. Monday
Mar. 10

through
8 a.m. Monday
Mar. 24

Online elections (campaigning will still be allowed during this period)

Monday
Mar. 24

 

Tally and announcement of new SGA officers

All campaign materials need to be removed from all campuses by 5 p.m.

Wednesday
Mar. 26

through Wednesday
May 21

New SGA Senator shadowing. All newly-elected SGA Senators are required to shadow old SGA Senators including Senate meetings, office hours and committee meetings.

New SGA Senate will run meetings Apr. 16-May 21, with old Senate voting.

(8 a.m.-8 p.m.)
Friday
May 16

 

Transition meeting: old and new Board (8 a.m.-6 p.m.)

2013-14 SGA Recognition Banquet (6-8 p.m.)

(5:30-7:30 p.m.)
Wednesday
May 21

 

Induction Ceremony for 2014-15 Senate at Student Awards Ceremony

Newly-elected SGA Senate officially takes over

Thursday and Friday
June 5 and 6
New SGA President will attend Board of Regents meeting at UNR
Summer Training TBD (3-4 days in August 2014)

General Information for Elected Officials Back to Top

Time Commitments: SGA elected officials must be committed to working for all TMCC students. Keep in mind that a great amount of time will be needed to fully perform the task. The hours include: office hours, committee assignments, special events, and other activities that are assigned by other SGA elected officials and the SGA Advisor.

Motivation: Along with necessary time commitments, SGA members need to be motivated toward improving campus life for all students. The campus community looks to the SGA officials for guidance and the SGA elected officials are expected to be dynamic student leaders who are willing to act with integrity, honesty and lead by example. Once elected to office, you must be prepared to jump in and get started in your new role as a student leader.

Eligibility for Candidacy Back to Top

Candidates seeking to be elected for SGA Executive Officer must meet the following criteria:

  1. Take a minimum of six (6) credit hours in the current academic semester and each semester while in office;
  2. Possess and maintain a cumulative grade point average of at least 2.25;
  3. Be in good standing with TMCC. Good standing is defined as not serving any disciplinary sanctions of student conduct as determined by the SAL Coordinator;
  4. Candidates for SGA President and Vice President positions shall have previously held the position of Treasurer, Secretary, or Senator at TMCC for the length of one (1) term;
  5. Newly-elected officers are required to shadow the current holder of the position for a minimum of 30 calendar days. Exceptions can be made at the discretion of the current Executive Board;
  6. Newly-elected officers are required to attend all SGA trainings and retreats.

Candidates seeking to be elected for SGA Senator must meet the following criteria:

  1. Take a minimum of six (6) credit hours in the current academic semester and each semester while in office;
  2. Possess and maintain a cumulative grade point average of at least 2.25;
  3. Be in good standing with TMCC. Good standing is defined as not serving any disciplinary sanctions of student conduct as determined by the SAL Coordinator;
  4. Newly elected Senators are required to shadow the current holder of the position for a minimum of 30 calendar days. Exceptions can be made at the discretion of the current Executive Board;
  5. Newly elected officers are required to attend all SGA trainings and retreats.
  6. All candidates must read the SGA Constitution, SGA Bylaws, and the SGA Policy and Procedure Manual.

Term of Office Back to Top

No student shall hold more than one SGA position at a time. No student shall be eligible to serve more than a total of three (3) fiscal years on the SGA Senate. Any part of a term served in excess of four (4) months shall be considered a full fiscal year. A term is defined as one fiscal year if elected. If appointed, the term is the remaining time for that fiscal year.

SGA Election Rules Back to Top

Filing

  1. In order to run for an SGA office, you must file an official application form for that position.  Filing states that you agree to have your name appear on the ballot.  In order to file, you need to complete an application, and return it to the SGA office by the deadline.  Late applications will not be accepted.
  2. You may not run for more than one position.
  3. If, after filing the application, you decide not to run for the office, you must officially withdraw from the election by signing a withdrawal statement.

Campaigning

Any candidate or candidate representative found in violation of the election rules and procedures shall be disqualified by a majority vote of the SGA Elections Committee.

  1. The current campaigning period is outlined on this Web page.
  2. Campaigning is defined as: anything that promotes the election of a candidate to any Student Government Association elective office.
  3. Voting is a private and confidential activity. Candidates or candidate representatives must allow students to vote independently of candidate influence and/or assitance.
  4. All campaign literature must be in support of an individual candidate. Foul language, untruthful or misleading statements, and offensive or obscene images are absolutely not permitted on campaigning material. Negative campaigning is not allowed. The Student Activities and Leadership Coordinator has the authority to determine whether material is inappropriate or offensive.  Appeals regarding this rule will be handled by the SGA Elections Committee.
  5. Candidates are not allowed to remove, cover, or deface other candidates' campaign materials.
  6. Although the SGA discourages such activities, the SGA does not accept responsibility for campaign materials that are removed or defaced.  SGA is not liable or responsible for any untruthful or offensive statements made about candidates by other candidates, students, or employees of the college.
  7. Campaign material may not be placed on car windshields or any part of vehicles.  Chalking on campus chalkboards, sidewalks, etc. is not permitted.
  8. All candidates must comply with campus policies and procedures to post or distribute literature on campus.  If you wish to post fliers, you must only post them on designated bulletin boards, and have them approved through the Information Desk (RDMT 315).  A candidate may only place one flier (up to 11 x 17 inches) per bulletin board.
    Note: Bulletin boards marked "departmental use only" may not be used for campaign postings.  Campaign materials may not be placed on walls, windows or in the art galleries or restrooms. All campaign materials require visible contact information including name and SGA’s phone number.
  9. Campaigning may not occur within a class time, or in any way that disrupts classes.
  10. Ticketing (running as a team) is not allowed.
  11. TMCC Clubs and Organizations may endorse candidates.
  12. Current SGA elected officers may endorse candidates, however they may not endorse candidates at any time in the SGA office area, during official SGA events, or while doing any official SGA business, including meetings and office hours. SGA elected officers must remove any campaign materials from view while in the SGA office or while doing any official SGA business, this includes stickers, t-shirts, buttons, etc. visible on their person or belongings.  In addition, no SGA equipment or supplies including, paper, computers, workspaces, etc. may be used for endorsing candidates.
  13. No campaigning of any type will be allowed in the Student Government Association office.
  14. All candidates must adhere to Appendix L in the College Catalog.
  15. Candidates must remove all campaign materials by the deadlines posted for the current campaign period.

Election and Recall of Officers and Student Senators Back to Top

The Student Activities and Leadership Coordinator and two SGA Election Committee members shall count the ballots and compile the results. Ballots shall be kept in advisor’s possession up to one (1) year following an election.

Recall shall be initiated in the following manner:

  1. Any student who is a member of the student body may initiate a recall.
  2. Reason(s) for a recall and the name(s) of the person(s) being recalled must be on a petition. Ten (10) percent or more of the current membership of the total student body must sign the petition. This petition must then be presented to the SGA. At this time, expedient election procedure, seven (7) calendar days at the minimum, shall be initiated and officer(s) and/or Senator(s) shall be removed from office by a majority vote of the SGA.
  3. Another election shall take place within twenty-five (25) calendar days from the time the petition is presented to the Senate. That person (those persons) removed from office by recall shall be eligible to run again, as will any/all qualified person(s) who wish to oppose him/her.
  4. The candidate receiving a simple majority shall then be seated at the next regular session of the SGA.

Roles & Responsibilities of Executive Officers Back to Top

President.  The President shall:

  • Act as the voice of the SGA to agencies, offices, departments, and individuals external to the Student Government;
  • Serve as the SGA representative to the NSHE Board of Regents and the Nevada Student Alliance (NSA);
  • Serve as the SGA representative on TMCC committees as requested by the SGA Senate and in accordance with SGA Bylaws;
  • Represent the student body as requested by the SGA Senate;
  • Comply with the Nevada Open Meeting Law;
  • Participate in SGA events and meetings as identified in the SGA Bylaws;
  • Enroll in a minimum of six credits per semester;
  • Maintain a cumulative grade point average of at least 2.25;
  • Run effective meetings in compliance with Parliamentary Procedure and Roberts Rules of Order;
  • Serve as the SGA Senate representative on the TMCC President’s Advisory Council;
  • Serve as the SGA Senate representative on the Faculty Senate;
  • Serve as the Chair of the SGA Executive Board;
  • Serve as the Chair of the SGA President’s Council;
  • Attend the Board of Regents Meetings;
  • Perform other duties as requested by the SGA Senate.

Vice President.  The Vice President shall:

  • Preside at meetings of the SGA Senate in the absence of the President;
  • Serve as Parliamentarian;
  • Serve as the SGA representative on TMCC committees as requested by the SGA and in accordance with SGA Bylaws;
  • Chair the Operations Committee;
  • Prepare and post the approved agenda for the Operations Committee meetings in compliance with the Nevada Open Meeting Law;
  • Create Operations Committee minutes and audio recordings, and make SGA records and reports available to members and the community as required by the Nevada Open Meeting Law;
  • Oversee all SGA sponsored events and SGA committees as identified in the SGA Bylaws;
  • Comply with the Nevada Open Meeting Law;
  • Participate in SGA events and meetings as identified in the SGA Bylaws;
  • Enroll in a minimum of six credits per semester;
  • Maintain a cumulative grade point average of at least 2.25;
  • Run effective meetings in compliance with Parliamentary Procedure and Roberts Rules of Order;
  • Serve as the SGA Senate representative on the TMCC President’s Advisory Council;
  • Serve as the Chair of the Operation’s Committee;
  • Oversee or assign a designee to oversee all SGA sponsored events;
  • Perform other duties as requested by the SGA.

Treasurer.  The Treasurer shall:

  • Serve as the SGA representative on TMCC committees as requested by the SGA and in accordance with SGA Bylaws;
  • Oversee the collection and distribution of SGA funds and render a monthly written report to the SGA;
  • Annually draft and submit a budget for review and adoption by the SGA Senate at such time as the SGA Senate directs;
  • Chair the Finance Committee;
  • Prepare and post the approved agenda for the Finance Committee meetings in compliance with the Nevada Open Meeting Law;
  • Create Finance Committee minutes and audio recordings, and make SGA finance records and reports available to members and the community as required by the Nevada Open Meeting Law;
  • Comply with the Nevada Open Meeting Law;
  • Participate in SGA events and meetings as identified in the SGA Bylaws;
  • Enroll in a minimum of six credits per semester;
  • Maintain a cumulative grade point average of at least 2.25;
  • Serve as the SGA Senate representative on the Planning and Resource Allocation Council;
  • Perform other duties as requested by the SGA Senate.

Secretary.  The Secretary shall:

  • Serve as the SGA Senate representative on TMCC committees as requested by the SGA Senate and in accordance with SGA Bylaws;
  • Prepare and post the approved agendas for Executive Board and SGA Senate meetings in compliance with the Nevada Open Meeting Law;
  • Create Executive Board and SGA Senate minutes and audio recordings, and make SGA records and reports available to members and the community as required by the Nevada Open Meeting Law;
  • Comply with the Nevada Open Meeting Law;
  • Keep the official membership and call the roll when required;
  • Notify Executive Officers and Senators of the election or appointment;
  • Send out to the membership a notice of each meeting and conduct the general correspondence of the SGA Senate;
  • Participate in SGA events and meetings as identified in the SGA Bylaws;
  • Enroll in a minimum of six credits per semester;
  • Maintain a cumulative grade point average of at least 2.25;
  • Serve as the SGA Senate representative on the Student Appeals Board;
  • Perform other duties as requested by the SGA Senate.

All members of the Executive Board shall equally share in the following responsibilities:

  • Attend regularly scheduled meetings of the Executive Officers and the SGA Senate.
  • Equal participation in creating the agendas for all SGA Executive and SGA Senate meetings.
  • Post and maintain required office hours per week.
  • Assist in the planning, implementation, and evaluation of all SGA sponsored events and leadership trainings.
  • Watch and report on all student government related webinars.
  • Plan and implement SGA Senate Retreats with assistance from the SAL Coordinator.
  • Vote in all decisions presented to the SGA Senate, or abstain from the vote in the event of a conflict of interest.
  • Support SGA Committees as directed by the Executive Board.
  • Check and respond to emails on a daily basis during the academic year and on a weekly basis during winter and summer breaks.
  • Be available in person for Special Meetings called by the SGA President as needed.
  • SGA Executive Officers may not miss more than two (2) SGA Senate meetings per semester, unless preapproved by the SGA Senate.
  • Additional tasks and special assignments as requested by the SGA Senate and Executive Board.

Time Commitment

  • Fifteen (15) service hours per week (including but not limited to):
  • Twelve (12) direct service hours in the office during the Fall and Spring semesters, not including the week of Thanksgiving and the week of Spring Break.
  • Federal and State holidays may be observed by a decrease of 2.5 hours (two hours and 30 minutes) per day observed.
  • Attendance and active participation in all SGA sponsored events unless otherwise approved by the SGA Senate.
  • Represent the SGA Senate at college, community, and legislative meetings as requested by the SGA Senate.
  • Weekly meetings with the Student Activities and Leadership Coordinator (SAL Coordinator).

Timing

The President, Vice-President, Treasurer, and Secretary shall be elected annually by the TMCC student body during the month of April to serve a term of one (1) academic year or until successors are elected and installed.  The term for officers shall begin no later than the second week of May.  The candidate who receives the highest number of votes shall be elected.

Compensation

The SGA Executive Board is paid a total of $4,000 for the 2014-2015 Academic Year.

Executive Officers fulfilling their duties shall be eligible to receive a stipend in the amount of $4,000 per fiscal year. Paychecks in the amount of $500 to be received on the first business day of the following months: October, November, December, January, March, April, May, and June.

Pay dates are subject to change based on proposed constitutional changes.

Representation and Responsibilities of Senators Back to Top

Representation

  • Clubs and Organizations Chair
  • Activities Chair
  • Division of Applied Industrial Technologies
  • Division of Business
  • Division of Liberal Arts
  • Division of Sciences
  • Division of WebCollege

Responsibilities

Clubs and Organizations Chair.  The Clubs and Organizations Chair shall:

  • Chair the Clubs and Organizations Committee;
  • Prepare and post the approved agenda for the Clubs and Organizations Committee meetings in compliance with the Nevada Open Meeting Law;
  • Create Clubs and Organizations Committee minutes and audio recordings, and make Club and Organization records and reports available to members and the community as required by the Nevada Open Meeting Law;
  • Make recommendations to the SGA Senate regarding new and renewing club and organization applications;
  • Ensure clubs and organizations are adhering to the club and organization requirements as outlined in the SGA Bylaws and SGA Policy and Procedure Manual;
  • Promote student participation in current clubs and organizations;
  • Encourage and foster the development of new clubs and organizations;
  • Advertise recognized and approved club and organization events on the SGA social media outlets;
  • Keep a running list of SGA approved club events;
  • Provide a balance and activity report monthly to all recognized clubs and organizations regarding available balances in their club accounts;
  • Provide club and organization training.

Activities Chair.  The Activities Chair shall:

  • Chair the SGA Activities Committee;
  • Prepare and post the approved agenda for the Activities Committee meetings in compliance with the Nevada Open Meeting Law;
  • Create Activities Committee minutes and audio recordings, and make Activities records and reports available to members and the community as required by the Nevada Open Meeting Law;
  • Process SGA on and off campus club and organization event requests and provide recommendations to the SGA Senate regarding approval;
  • Provide training on event planning;
  • Plan, implement, and execute all SGA sponsored and co-sponsored events.

C.  Division of Applied Industrial Technologies. The Senator for the Division of Applied Industrial Technologies shall:

  • Serve as the SGA Senate representative for the Division of Applied Industrial Technologies;
  • Serve a minimum of two (2) office hours per month at the IGT Applied Technology Center.

D.  Division of Business.  The Senator for the Division of Business shall:

  • Serve as the SGA Senate representative for the Division of Business;
  • Serve as the SGA Senate representative on the TMCC Financial Literacy Committee;
  • Serve a minimum of two (2) office hours per month at the Meadowood Center.

E.  Division of Liberal Arts.  The Senator for the Division of Liberal Arts shall:

  • Serve as the SGA Senate representative for the Division of Liberal Arts;
  • Serve a minimum of two (2) office hours per month at the Meadowood Center.

F.  Division of Sciences.  The Senator for the Division of Sciences shall:

  • Serve as the SGA Senate representative for the Division of Sciences;
  • Serve a minimum of two (2) office hours per month at the High Tech Center at Redfield.

G.  Division of WebCollege.  The Senator for the Division of Web College shall:

  • Serve as the SGA Senate representative for the Division of Web College;
  • Serve as the SGA Senate representative on the TMCC Technology Committee;
  • Serve a minimum of two (2) office hours per month at the IGT Applied Technology Center.

All members of the Senate shall equally share in the following responsibilities:

  • Represent area and/or division as designated in the SGA Bylaws;
  • Prepare and post agendas in compliance with the Nevada Open Meeting Law;
  • Create minutes and audio recordings, and make records and reports available to members and the community as identified in the SGA Bylaws, and in compliance with the Nevada Open Meeting Law;
  • Comply with the Nevada Open Meeting Law;
  • Serve as the SGA Senate representative on TMCC committees as requested by the SGA Senate and in accordance with SGA Bylaws;
  • Serve regular office hours as identified in the SGA Bylaws;
  • Serve on at least two (2) SGA standing or special committees;
  • Participate in SGA events and meetings as identified in the SGA Bylaws;
  • Enroll in a minimum of six credits per semester;
  • Maintain a cumulative grade point average of at least 2.25;
  • Perform other duties as requested by the SGA Senate and in accordance with the SGA Bylaws.

Time Commitment

  • Eight (8) service hours per week (including but not limited to):
  • Four (4) direct service hours in the office during the fall and spring semesters, not including the week of Thanksgiving and the week of Spring Break.
  • Federal and State holidays may be observed by a decrease of .75 hours (45 minutes) per day observed.
  • Attendance and active participation in all SGA sponsored events unless otherwise approved by the SGA Senate.
  • Represent the SGA Senate at college, community, and legislative meetings as requested by the SGA Senate.

Timing

SGA Executive Officers and Senators shall be elected annually by the TMCC student body in March.  To serve a term of one (1) fiscal year beginning with the next fiscal year (July 1 – June 30) or until successors are elected and installed.  The SGA President shall have the power to change the election dates with approval of the SGA Senate. The candidate who receives the highest number of votes shall be elected.

Compensation

SGA Senators are paid a total of $1,920 for the 2014-2015 Academic Year.

SGA Senators fulfilling their duties shall be eligible to receive a stipend in the amount of $1,920 per fiscal year.  Paychecks in the amount of $240 to be received on the first business day of the following months: October, November, December, January, March, April, May, and June.

Pay dates are subject to change based on proposed constitutional changes.

Grievance Procedure Back to Top

  1. Any current student shall be permitted to file a grievance.
  2. Grievances may be submitted to the SGA Student Activities and Leadership Coordinator within ten (10) business days of the alleged misconduct. Grievances will not be accepted after the deadline has elapsed.
  3. Grievances must be filed using the SGA Election Grievance form.
  4. Grievances must list which provisions of the Elections Rules and/or Appendix L in the College Catalog were violated.
  5. Upon receipt of a complete Grievance form the SGA Elections Committee will set a date, time, and place for the Grievance Hearing.
  6. Grievance Hearings shall follow the prescribed format:
    1. At the onset of the meeting, the Elections Committee Chair shall read the official title of the Grievance.
    2. At that time, each side will have ten (10) minutes to present their case.  This is a hard time limit, and involved parties will be cut off by the Committee Chair after a party’s time period has elapsed.
    3. Following the opening arguments, each side will be permitted to ask five (5) questions to the opposition.  Questions should be directed to the Committee, should the Chair deem the question appropriate, relevant, and non-repetitive, the Chair will direct the question to the appropriate party.  During the question portion, no new information or charges may be introduced.  Responses will be limited to one (1) minute.
    4. Following questions, each side will have two (2) minutes for closing arguments.
    5. The time limits and question counts are subject to the Chairs discretion, and may be changed to gain a fuller understanding of issues at hand.
    6. The SGA Elections Committeeshall assess and enforce all penalties.
      1. The campaign will be notified of the any penalties incurred within 1 business day of the hearing.
      2. Penalties may require a campaign to correct an action that is in conflict with a provision set forth in the Election Rules.  If such corrective action is feasible, it must be completed within twenty-four (24) hours of the Elections Committee notifying the campaign.  Failure to complete the correction will be subject to disqualification.
      3. Violations of the Election Rules and/or Appendix L in the College Catalog may result in disqualification, reprimand, restitution, probation or suspension.