TMCC

Student Government Association

SGA Club Recognition and Renewal Procedures

Procedures are current and approved by the SGA Senate as of August, 2014

Overview

In order to maintain SGA recognition, all clubs and organizations must complete a Club Recognition/Renewal form each Fall and Spring Semester. Prior to submitting the completed Club Recognition/Renewal form, please review the following:

All TMCC student organizations must be recognized through the SGA. For both recognition and renewal, your club/organization's Executive Board and Advisor must participate in online SGA Club Training (through Canvas) each semester.

Approval Process

Email the completed Recognition/Renewal form as an attachment to the Coordinator of Student Activities and Leadership. A link will be sent to your @tmcc.edu email address with information on how to participate in online Club Training through Canvas.

Forms must first be approved by the Club and Organization Chair; upon Club and Organization Chair approval it will be placed on the SGA Senate meeting agenda to be considered for approval (agendas are posted online). Recognition and renewal are granted by a majority vote of the SGA Senate (51%).

Note: plan to attend the SGA Senate meeting that your club/organization is scheduled for in order to answer any questions that the board may have. Failure to include all requested documents may result in the automatic denial of this request.

Contact the SGA if you have any questions about these procedures.

Procedures

In order to receive $50 funding or $25 funding and a free laminated 2 ft. x 3 ft. poster, the Club and Organization Recognition/Renewal form must be completed and submitted by 5 p.m. the third Friday of the semester. Prior to turning in your completed form, please make sure you have included the following items:

Recognition Documents (for new clubs)

  • Organization Constitution or Bylaws
  • Estimated budget for current semester and/or year
  • Club roster

Renewal Documents (for continuing clubs)

  • Organization Constitution or Bylaws (only required if updated within the last semester)
  • Estimated budget for current semester and/or year
  • Club roster

Retaining SGA Recognition

In order to retain SGA recognition, all student clubs/organizations must do the following:

  • Maintain an executive board of four members currently enrolled in a minimum of one TMCC credit.
  • Hold a minimum of one regularly scheduled meeting per month during the academic year.
  • Plan and host a minimum of one event or activity each fall and spring semester.
  • Submit reports as requested by the SGA Clubs/Organizations Chair and the Student Activities and Leadership (SAL) Coordinator.
  • Complete SGA Club and Organization training each semester.
  • Attend SGA meetings as required by the SGA.
  • One representative from each Club or Organization must attend the SGA President’s Council Meetings which are held on the second Friday of every month at 10 a.m.  during the academic year. More than one absence per academic year may result in probationary status for the club or organization;
  • Develop and maintain an organization constitution and/or bylaws.
  • Conform to the rules, regulations, and policies as outlined in TMCC’s Rules and Disciplinary Procedures for Students (TMCC College Catalog, Appendix L).
  • Abide by all SGA, TMCC, and Nevada System of Higher Education (NSHE) Policies and Procedures.

If any of the provisions of the student club/organization constitution or bylaws are deemed to be in conflict with the SGA Constitution, Bylaws, or any of the NSHE rules, regulations, and policies, the SGA Constitution and Bylaws and NSHE Rules, Regulations, and Policies shall prevail.

Sanctions Regarding Official Recognition

Probationary Status

The first failure to fulfill the required student clubs/organizations responsibilities as set forth in the SGA Bylaws, the SGA Senate shall place the student club or organization on probation. Any student club or organization may be put on probation by a majority vote (51%) of the SGA Senate.

Probationary status still grants "recognition" to student clubs/organizations; however all future funding opportunities for the funding period will be revoked.

To be removed from probationary status, the club or organization must demonstrate a commitment to the student club/organization responsibilities as set forth in the SGA Bylaws for a period of one full SGA funding period. If the student club/organization is put on probation during the Spring II funding period, the club/organization must demonstrate a commitment to the student club and organization responsibilities for a period of two full SGA funding periods (Summer and Fall I).

Revocation of Official Recognition

The second failure to fulfill the required student club and organization responsibilities as set forth in the SGA Bylaws, shall constitute non-feasance and may be grounds for revocation of official recognition.

Any student club or organization recognition may be revoked by a majority vote (51%) of the SGA Senate. Once recognized status has been revoked, the student organization loses all future funding opportunities and financial provisions associated with official recognition, as well as the opportunity to utilize campus resources and schedule meetings on any of the TMCC campuses. Once official recognition has been revoked, the club or organization must wait one calendar year before another application for recognition will be reviewed by the SGA Senate.

In the event of a violation that could result in probationary status or revocation of recognition of the club/organization, a meeting will be called with the club president, club advisor, SGA President, and Student Activities and Leadership Coordinator or designee to review the potential disciplinary action prior to the SGA voting on the item. If a club or organization is on a SGA Senate Agenda for possible disciplinary action(s), the club president and advisor will receive advance notice via email from the SGA President.