Information Technology Operations (ITO)

Printing to the Xerox

Printing to a Xerox copier from your desktop is a pretty simple procedure if you follow the steps below:

Configuration

Ensure that you have Xerox printer software installed on your computer. Call the Help Desk for assistance with the installation of this printer or follow the five step installation procedure below:

  1. Depending on the Xerox printer you desire to connect and print to, based on the location below, highlight the appropriate Installation Driver link (be sure the first two \\ slashes are included in the highlight).
  2. Copy the appropriate link into your start run command, (go to the start button and select Run then right click in the open line and select paste).

Xerox Printer Drivers

LocationInstallation Driver
EDSN 115\\RDMTWSUS\EDSN-115
EDSN 203\\RDMTWSUS\EDSN-203
LIB 200\\RDMTWSUS\LIB-200
MDWS 201\\RDMTWSUS\MDWS-201
MDWS 301\\RDMTWSUS\MDWS-301
RC-B 101\\RDMTWSUS\RCB-XEROX
RDMT 115\\RDMTWSUS\RDMT-115
RDMT 200\\RDMTWSUS\RDMT-200
RDMT 207\\RDMTWSUS\RDMT-207
RDMT 211\\RDMTWSUS\RDMT-211
RDMT 315\\RDMTWSUS\RDMT-315
RDMT 315C\\RDMTWSUS\RDMT-315C
RDMT 318\\RDMTWSUS\RDMT-318
RDMT 319\\RDMTWSUS\RDMT-319
RDMT 321\\RDMTWSUS\RDMT-321
RDMT 325\\RDMTWSUS\RDMT-325
RDMT 331\\RDMTWSUS\RDMT-331
RDMT 334\\RDMTWSUS\RDMT-334
RDMT 417\\RDMTWSUS\RDMT-417
SIER 102\\RDMTWSUS\SIER-102
SIER 200W\\RDMTWSUS\SIER-200W
VSTA B106 H\\RDMTWSUS\VSTA-B106H
VSTA B200\\RDMTWSUS\VSTA-B200
VSTA B300\\RDMTWSUS\VSTA-B300
  1. After copying the linking into your start run command, hit the "Enter" key on your keyboard, or click "ok" in the run dialog box.
  2. You will now need to be patient as this will now initiate a process to install the appropriate Xerox printer driver for that specific Xerox printer onto your computer.
  3. When the installation process is complete, the Xerox printer window (similar to the one below) will appear on your computer.
Screen shot

Disabling the Banner Sheet

By default, any print job sent to the Xerox will print with a banner page. Since customers will be charged for banner page, the customer has the option of disabling the banner sheet.

Caution: Realize that if there isn't a banner sheet, it may be difficult to identify your print job from among others printed at the Xerox. This could mean your print job could be taken by someone unintentionally.

To disable the Banner Sheet when printing to the Xerox, ensure that the Xerox printer is highlighted in the Print window. In the Print Window (see above), click on "Printer" in the upper right hand corner of the window, and then click on "Properties". The window below will appear:

Screen shot

Click on the Printing Preference Button and then click on the Advanced Tab (upper left corner). Next, click on Click on the Paper/Output + sign. Click on the Banner Page link to turn the banner page on or off (see below):

Screen shot

Click OK. The previous Print Window will appear. Click OK again and your print job will be sent to the Xerox. Once the print is sent, you will be prompted to enter a User ID and your billing code (same as your PIN). The User ID is TMCC and it must be entered in with all capital letters. Enter in your departmental or personal PIN. Individuals are responsible for paying for costs incurred using personal PINs. See the Xerox Cost web page. Note: if you enter in an incorrect User ID or Account ID, the print job will still appear to have been successfully sent to the printer. If nothing comes out of the Xerox, check to ensure you have entered the correct User ID and PIN in the Account ID.

Screen shot

Please note: If you are not prompted for a billing code, then the billing software is not properly activated on your computer. You cannot print to the Xerox without the billing code software. Contact the Help Desk if you are having trouble with properly installing the Xerox printer. Customers using Linux, Macintosh, or Windows NT workstation will need to contact the Help Desk to have the billing software properly installed and configured.

Advanced Printing Features

From the Xerox Properties window you can select a variety of features:

2–sided Printing

By clicking on the 2 Sided Printing drop down arrow, the user will be presented with the option of printing 1 sided (the default), or 2 Sided. The user should select 2 Sided Print for normal 2-sided printing (see below):

Screen shot

Collated and Stapled Printing

By clicking on the "Output" button, the user can select options to Collate or Collate and Staple the finished output of the print job (see below):

Screen shot

Delayed Printing

By Clicking on the Job Type button, the user can select the Delayed Print option (see below):

Screen shot

The Delayed Print feature allows the user to specify the time at which the print job actually prints at the Xerox copier. This may be useful to avoid printing large documents during periods of time when the Xerox copier is heavily used. By clicking on the Setup button below the Delayed Print Job Type heading (see below), the Delayed Print Setup window will display and then the customer will be allowed to enter in the exact time at which they desire the print job to begin printing.

Screen shot

Secure Printing

By Clicking on the Job Type button, the user can select the Secure Print option. Once selected, click on the Setup button just below the Secure Print Job Type heading and the Secure Print Setup window will appear (see below). The customer should input the same 4-digit number in the Secure Print Setup Print ID window (for example, the last four of your Social Security Number). When the customer prints the document, the Xerox copier will keep the print job in a hold status. The print job will not be released for printing by the Xerox until the customer physically walks to the Xerox, enters in their Secure Print ID at the Xerox console. This is valuable when printing confidential documents or when wanting to ensure that you are present to retrieve your document (also eliminates the need for a Banner Sheet).

Screen shot

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