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Cost of Xerox Service

Overview

If you are a TMCC employee, you are required to use your individually assigned department or personal PIN, which was originally established for long-distance phone call authorization.

Most full-time employees have been issued two PINs: one for departmental use and one for personal use. Either of these two PINs will work with the Xerox machines. Departments will be billed based upon the PIN used. Authorized part-time employees will be given an individually assigned departmental PIN.

Student workers will normally not have PINs assigned. If student workers need to use the Xerox, then their supervisor must specifically request that PINs be issued. Please contact Central Services if you have questions about PINs.

A Xerox User's Guide is on our Document and Forms Web page that explains in detail how to enter the PINs from your workstation or from the Xerox. Any procedural questions about how to request a PIN be assigned to an individual or how to enter the PINs should be directed to Central Services at (5-7561).

Departments will be billed according to the following:

Action	Department PIN Cost Per Page	Personal PIN Cost Per Page	Notes
Copy at the Xerox Machine	3 cents	3 cents	You will be required to enter the PIN via the internal keypad.
Scan at the Xerox Machine	No charge (Printed scan confirmation sheets will be charged 3 cents per page)	No charge (Printed scan confirmation sheets will be charged 3 cents per page)	A printed scan confirmation sheets will be charged 3 cents per page
FAX at the Xerox Machine or from the workstation.	No charge (printed faxes or printed fax confirmation sheets will be charged 3 cents per page)	No charge (printed faxes or printed fax confirmation sheets will be charged 3 cents per page)	Both in and out bound Faxes can have confirmation pages printed. These are printed at 3 cents per page. Any long distance fax will be charged on the phone bill.
Printouts from your Computer Workstation	3 cents	3 cents	This includes any banner page printed.

Please note: that a page is considered one side. Two-sided copies and prints are billed as two pages. Also note that the Xerox User's Documentation, which IT Operations has published, explains how to secure your PIN. Be sure you read and follow these directions carefully; otherwise, various logs and confirmation pages may print your PIN.

Remember to Keep Your PINs Confidential

When using the Xerox copiers for copying or faxing, walkup customers must enter their PIN into the Xerox Internal Print Accounting Screen (see below).

When printing or faxing from your computer, once the fax or print job is sent, you will be prompted to enter your billing code (same as your PIN). Enter in your departmental or personal PIN. If you do not remember your PIN, you can click on Browse Codes. You will only see the PINs assigned to you. Individuals are responsible for paying for costs incurred using personal PINs (see below):

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