Information Technology Operations (ITO)

Using GroupWise Archive Feature

Automatically Archiving Items back to top

  1. Click Tools Options.
  2. Double-click Environment and then click the Cleanup tab.
  3. Select Auto-Archive After for the item type you want.
  4. Specify the number of days after the item is delivered or completed that you want it to be archived.
  5. Click OK.

Configuring GroupWise to Archive back to top

First you need to set up your GroupWise client to archive to the directory you chose:

Step 1: Click on Tools > Options

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Step 2: Click on Environment

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Step 3: Choose the location you wish to send your archive files. You can set it to a local drive (i.e., C drive, a floppy/zip drive, or to your home directory on the TMCC network.

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The best location is on the network, in your home directory.

In the example below, \\tmcc1\aux1\users\smal is manually typed into the archive box. (Substitute your user name (limited to 8 characters) for SMAL).

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You can also click on the folder and choose your h: drive

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Once you have set up your archive directory, you are ready to test it. Use an email message you don't mind losing to test this, just in case something did not get set up correctly.

How to Archive back to top

Right click on a single message (or highlight a group of messages and then right click) and choose archive from the menu. If the email folders do not already exist in your archive directory, GroupWise will create them.

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To switch to your archive directory, just click on the file menu and choose Open Archive.

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To switch back to your normal email Mailbox, repeat the step above. Click on the file menu and choose Open Archive. That's all there is to it! If you encounter problems, contact the Help Desk.

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Unarchiving Items back to top

  1. Click File Open Archive.
  2. Click the item you want to unarchive, Actions, Archive.
  3. Click File Open Archive to return to the Main Window.

Tip: Unarchived messages are returned to the folder from which they were archived. If the folder has been deleted, GroupWise creates a new folder.

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