TMCC

Information Technology

Academic Lab Software Requests

Policy: Only software that is legally licensed and officially requested from TMCC faculty or staff is installed on TMCC academic computers.

Originating Source: TMCC Copyright Infringement Policy

Responsible Office: Information Technology

Updated: January 2008


Procedure

  1. Introduction: Only software that is legally licensed and officially requested from TMCC faculty or staff is installed on TMCC academic computers.
  2. Procedures:
    1. Prior to each fall and spring semester, TMCC faculty and staff must request the software that they desire to have installed on TMCC's academic computers for instructional use.
    2. The Academic Lab Software Request for the fall semester is a zero based request, meaning that we're starting from scratch at the beginning of every fall semester. So, even software that was installed in computer labs during the previous spring or summer semesters, TMCC faculty and staff must make a new request for that software prior to the beginning of the fall semester without exception. The Academic Lab Software Request for the spring semester is typically used only for minor changes, additions and upgrades or patches to applications already installed.
    3. TMCC faculty and staff are responsible for working with software or textbook publishers to obtain proper licensing and installation media. You should be careful to insure that software you're requesting will be available from the publisher by the submission deadline date. If exact details cannot be supplied, please submit a preliminary request. Written permission from the publisher is required in order to have textbook software installed on academic computers. Installation of Beta and evaluation software may not be requested for install on academic computers.
    4. By making a software request, a department affirms that it has purchased sufficient rights to as many licenses for the software as the department is requesting that TMCC shall install in support of specific courses, and the department agree to provide IT with: (1) a photocopy of the software license and/or purchase order which documents adequate licensing to cover the complete installation required and (2) the original set of installation disks and any accompanying documentation. Requests that do not fulfill these requirements will not be completed.
    5. Departments may reference the academic computer lab software standard image listing to determine what software is currently licensed and installed in the academic labs; for any software on this list, a software request form must still be submitted but proof of licensing should already reside in IT.
    6. TMCC faculty and staff will be notified that software is ready for testing by e mail and in TMCC This Week. TMCC faculty and staff will be notified by e mail regarding installation requests that are incomplete, lacking license agreements or original installation media. Incomplete requests will not be acted upon until completed.
    7. It is the TMCC faculty and staff responsibility to test the software's functionality. This must be done prior to the beginning of the semester. TMCC faculty and staff must test for possible functions that are used during the whole semester. If TMCC faculty and staff find errors or settings they would like to change, IT will consider making those changes before the semester starts. If the TMCC faculty and staff fail to test the software, IT cannot be held responsible for any malfunction during the semester. The software will be copied to all labs and corrections will only be made whenever time and room scheduling allow. Backup copies of installation media will be made and put on file in the IT department for possible future installations. Originals will be returned to the requester. It is in the TMCC faculty and staff best interest to test the software to ensure a smooth beginning to the new semester.
  3. Originating Policy or Source: TMCC Copyright Infringement Policy
  4. Responsible Office: Information Technology
  5. Updated: January 2008

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