TMCC

Human Resources

Academic Faculty Performance Evaluation Procedures


Evaluation Timeline

DateActivity
Mid-March
  • The dean's office emails the Annual Performance Evaluation form to individual faculty members with the name, title, department and academic year filled in.
  • Faculty members complete their self-evaluation, stating the outcomes of the activities designated on the annual plan.
  • Specific examples of how each of the criteria have been met for Satisfactory and Commendable/Excellent must be included for each category.
By April 3
  • Faculty members email the department chair/director the Annual Performance Evaluation form with the self-evaluation portion completed.
Note: It is recommended, but not required, that meetings occur between the faculty member, the chair/director/dean at some point within the following steps.
By April 6
  • Chair or director confirms that the activities reported were met.
  • Chair or director adds comments and rating recommendations to the Annual Performance Evaluation form and sends it to the dean.
Prior to the end of Spring semester
  • Dean will:
    • Add comments
    • Finalize ratings
    • Print and sign the Annual Performance Evaluation forms
    • Obtain signatures of the chair/director and faculty members
By May 1
  • Dean sends signed Evaluation forms to the VPAA's office for signature.
At the end of the process, the VPAA's Office will forward all completed Annual Performance Evaluation forms to Human Resources.

Academic Faculty Evaluation Criteria (non-Counseling/Librarian) Back to Top

as approved by Faculty Senate, May 2014

NOTE: Faculty on Sabbatical will be evaluated based on the fulfillment of duties described in their approved sabbatical request, as agreed upon with chair/dean/director.

Satisfactory Requirements

To achieve a Satisfactory rating, Faculty member must:

  • Fulfill all criteria in S1-S4 (Primary Job Responsibilities)
  • Plus one activity from S5-S6 (College Service/Appropriate Community Service) and one activity from S7 (Faculty Professional Development)
S1 - Primary Job Responsibilities - Professional Conduct
  1. Comply with all sections of NSHE code and policies applicable to faculty.
S2 - Primary Job Responsibilities - Teaching, Class Management, Service to Students, Other Teaching Responsibilities
  1. Meet classes.
  2. Hold office hours, minimum of five per week, as specified in NFA contract.
  3. Receive satisfactory classroom/lab observation when applicable.
  4. Submit comprehensive course syllabi to the department by end of first week.
  5. Submit book orders on time.
  6. Receive satisfactory student evaluations.
  7. Respond to student requests, appeals, and information needs.
S3 - Primary Job Responsibilities - Department/Division Duties
  1. Attend department and division meetings.
  2. Respond to chair/dean/director requests in a timely manner.
  3. Participate in assessment of your courses as outlined in the department’s program/unit review cycle, including submission of CAR, as appropriate.
S4 - Primary Job Responsibilities - Annual Plan
  1. Submit detailed Faculty Annual Plan and Faculty Self-Evaluation in a timely manner or as requested by administration.
S5 - College Service/Appropriate Community Service – College Service
  1. Actively participate on one college standing committee or senate standing committee or another college committee created by administration or the Faculty Senate.
  2. Actively participate on one or more faculty screening committees as needed.
  3. Actively participate on a program advisory committee.
  4. Log four tutoring hours per semester at the TMCC Tutoring and Learning Center.
S6 - College/Appropriate Community Service – Appropriate Community Service
  1. Any pertinent community organization, volunteer work or other community activity, such as community outreach.
S7 - Faculty Professional Development – In-Service Training
  1. Participate in two TMCC professional development sessions throughout the year, including during Professional Development days.
  2. Participate in required training sessions (e.g., sexual harassment, active shooter training, etc.).

Commendable and Excellent Requirements Back to Top

  • To achieve a Commendable 1 rating, Faculty member must:
    • Fulfill all Satisfactory requirements plus any three additional activities listed in C/E1-C/E3.
    • A minimum of one activity must come from the C/E1 Primary Job Responsibilities.
  • To achieve a Commendable 2 rating, Faculty member must:
    • Fulfill all Satisfactory requirements plus any five additional activities in C/E1-C/E3.
    • A minimum of two activities must come from the C/E1 Primary Job Responsibilities.
  • To achieve an Excellent 1 rating, Faculty member must:
    • Fulfill all Satisfactory requirements plus any six additional activities in C/E1-C/E3.
    • A minimum of three activities must come from the C/E1 Primary Job Responsibilities.
  • To achieve an Excellent 2 rating, Faculty member must:
    • Fulfill all Satisfactory requirements, plus any seven additional activities in C/E1-C/E3.
    • A minimum of three activities must come from the C/E1 Primary Job Responsibilities.

Note: C/E1 Primary Job Responsibilities criteria may be used more than once, as agreed upon with chair/dean/director.

C/E1 - Primary Job Responsibilities
  1. Teach an established course for the first time.
  2. Create a new course (lecture, online/DE, and hybrid), not requiring institutional approval.
  3. Arrange a peer review and implement recommendations.
  4. Teach a workshop or seminar.
  5. Present in a fellow instructor’s class.
  6. Improve an existing class by refocusing content and/or assignments, etc.
  7. Create student books (writing, art, etc.) or creative projects for a specific class.
  8. Observe other faculty teach at least two (2) classes; collaborate regarding pedagogy and other instructional issues.
  9. Present to other faculty or group a creative or unique assignment used during academic year.
  10. Work with full-time or part-time faculty to maintain consistent curriculum.
  11. Mentor a new or part-time instructor.
  12. K-16 involvement in teaching-related issues.
  13. Outside teaching-related activities that center on teaching pedagogy (Forums, Projects, etc.).
  14. Create a DE course without compensation.
  15. Revamp in a significant way an existing class (new textbook[s], assignments, etc.).
  16. Classroom presentation outside of discipline.
  17. Conduct training for teachers on specific teaching techniques to improve teaching performance.
  18. Conduct additional assessment work beyond "Satisfactory" for your own courses (additional data collection, development of rubrics for collection/analysis of data, etc.).
  19. Lead assessment efforts of all sections of a course, including submission of CAR.
  20. Participate in student academic advisement.
  21. Develop or significantly revise an academic program.
  22. Other activities as agreed upon with chair/dean/director.
  23. Participate in student retention efforts.
C/E2 - College Service/Appropriate Community Service
  1. (in addition to S5 from Satisfactory Requirements) Actively participate on another college standing committee created by administration/department/Faculty Senate.
  2. Actively participate as a Faculty Senator.
  3. Actively participate in student recruitment and/or organizations.
  4. Actively participate as a member of a faculty tenure track committee.
  5. Significant NSHE system involvement in college-related issues.
  6. Serve in a compensated or non-compensated leadership position within the college (e.g. discipline coordinator, chair of senate committee, senate chair or chair-elect, etc.)
  7. Chair a department committee.
  8. Chair a program/unit review self-study committee.
  9. Significant involvement in accreditation.
  10. Chair a faculty screening committee.
  11. Chair a faculty tenure track committee.
  12. Significant involvement with WCSD in student advisement and recruitment.
  13. Active participation or significant service to/on community advisory boards, government boards school boards, etc.
  14. Develop significant community contacts to promote a program or advance college goals.
  15. Serve on a PUR self-study committee outside of your discipline.
  16. Apply for external funding, be a PI on a grant, or collaborate on a grant proposal.
  17. Write and obtain extra-institutional competitive grants.
  18. Other college or community service activities as agreed upon with chair/dean/director.
  19. As appropriate, participated in Program Unit Review (PUR) as outlined in the PUR approved cycle. Note that in some circumstances, active participation in the PR may be required of specific faculty members. In all cases, however, it will always be considered Commendable or Excellent for evaluative purposes.
C/E3 - Faculty Professional Development
  1. Maintain membership in at least one (1) discipline-related professional organization.
  2. Maintain membership in a local, regional or national organization related to your discipline.
  3. Attend a conference or professional development seminar/workshop.
  4. Participate in a professional organization by presenting or holding office in that organization.
  5. Publish professional material.
  6. Publish/present other discipline-related material.
  7. Maintain currency in your professional field other than by teaching or attending conferences (e.g. research, publishing, and training).
  8. Upgrade academic/teaching preparation through formal or approved coursework.
  9. Other professional development activities as agreed upon with chair/dean/director.
  10. Self-review of one online course using Quality Matters standards in conjunction with WebCollege.

Academic Faculty Evaluation Criteria (Counseling/Librarian) Back to Top

as approved by Faculty Senate, May 2014

NOTE: Faculty on Sabbatical will be evaluated based on the fulfillment of duties described in their approved sabbatical request, as agreed upon with chair/dean/director.

Satisfactory Requirements

To achieve a Satisfactory rating, Faculty member must:

  • Fulfill all criteria in S1-S4 (Primary Job Responsibilities)
  • Plus one activity from S5-S6 (College Service/Appropriate Community Service) and one activity from S7 (Faculty Professional Development)
S1 - Primary Job Responsibilities - Professional Conduct
  1. Comply with all sections of NSHE code and policies applicable to faculty and ethical standards for professional counselor (ACA, NCC, and APA).
S2 - Primary Job Responsibilities - Professional Counseling and Teaching
  1. Counsel students and consult with faculty and staff when appropriate.
  2. Receive satisfactory student evaluations, using an agreed upon process and use student comments as a means to develop professionally.
  3. Schedule and maintain office hours.
  4. Receive satisfactory observation/evaluation from Chair/Director using agreed upon, pre-established guidelines.
  5. Provide counseling to include personal, academic, career and life planning.
  6. Teach one course.
  7. Develop and maintain working knowledge of Peoplesoft programs and use in accordance with FERPA regulations.
S3 - Primary Job Responsibilities - Department/Division Duties
  1. Attend department, division and institutional meetings when on contract.
  2. Respond to chair/dean/director requests in a timely manner.
  3. Participate in assessment of your courses as outlined in the department’s program/unit review cycle, including submission of CAR, as appropriate.
S4 - Primary Job Responsibilities - Annual Plan
  1. Submit detailed Faculty Annual Plan and Faculty Self-Evaluation in a timely manner or as requested by administration.
S5 - College Service/Appropriate Community Service – College Service
  1. Actively participate on one college standing committee or senate standing committee or another college committee created by administration or the Faculty Senate.
  2. Actively participate on one faculty screening committee.
  3. Actively participate on a program advisory committee.
  4. Log four tutoring hours per semester at the TMCC Tutoring and Learning Center.
  5. Perform other activities as agreed upon with Chair/Dean/Director.
S6 - College/Appropriate Community Service – Appropriate Community Service
  1. Participate in any pertinent community organization, volunteer work or other community activity, such as community outreach.
S7 - Faculty Professional Development – In-Service Training
  1. Participate in two TMCC professional development sessions throughout the year, including during Professional Development days
  2. Participate in required training sessions (e.g., sexual harassment, active shooter training, etc.)

Commendable and Excellent Requirements Back to Top

  • To achieve a Commendable 1 rating, Faculty member must:
    • Fulfill all Satisfactory requirements plus any three additional activities listed in C/E1-C/E3.
    • A minimum of one activity must come from the C/E1 Primary Job Responsibilities.
  • To achieve a Commendable 2 rating, Faculty member must:
    • Fulfill all Satisfactory requirements plus any five additional activities in C/E1-C/E3.
    • A minimum of two activities must come from the C/E1 Primary Job Responsibilities.
  • To achieve an Excellent 1 rating, Faculty member must:
    • Fulfill all Satisfactory requirements plus any six additional activities in C/E1-C/E3.
    • A minimum of three activities must come from the C/E1 Primary Job Responsibilities.
  • To achieve an Excellent 2 rating, Faculty member must:
    • Fulfill all Satisfactory requirements, plus any seven additional activities in C/E1-C/E3.
    • A minimum of three activities must come from the C/E1 Primary Job Responsibilities.

Note: C/E1 Primary Job Responsibilities criteria may be used more than once, as agreed upon with Chair/Dean/Director.

C/E1 - Primary Job Responsibilities
  1. Teach a new course, workshop, or support group when agreed upon by counseling staff.
  2. Coordinate an activity on behalf of the department.
  3. Develop a new course, workshop, seminar, program or support group with clearly stated objectives and a timeline for implementation.
  4. Conduct on-campus training for faculty, staff or students.
  5. Advise or coordinate student activities such as clubs or extracurricular activities.
  6. Give a presentation in other than a taught class.
  7. Develop/participate in retention/persistence related activities.
  8. Arrange a peer review for oneself. Use comments as a means to develop professionally.
  9. Interpret career interest and personality inventories.
  10. Observe other faculty teach a class.
  11. Collaborate regarding pedagogy and other instructional issues.
  12. Present to other faculty or group a creative or unique assignment used during academic year.
  13. Choose one activity from the following list: Orientation events, Career Fair, Classroom introductions, Mentoring Students, ASK, Welcome Back Fair and other retention activities.
  14. Assist with developing departmental goals and website updates.
  15. Maintain a working knowledge of system wide transfer guides.
  16. Write and submit a grant proposal.
  17. Mentor a part-time faculty or full-time tenure track faculty member.
  18. Participate in system activities.
  19. Participate in K-16 activities.
  20. Revamp in a “significant” way an existing class (new textbook(s), assignments, etc.).
  21. Integrate technology by specifically using one or more of the following in any given semester:
    • Internet activities in the classroom using Smart Technology.
    • Hybrid Addition: Use/Develop a www platform (or other platform) to create communication interfaces.
    • Hybrid Addition: Use of personal website for instructional help.
    • Use of Google Apps (to include Docs, Sites etc.).
  22. Develop a diversity component to be included in a new or existing course.
  23. Conduct additional assessment work beyond “Satisfactory” for your own courses (additional data collection, development of rubrics for collection/analysis of data, etc.).
  24. Lead assessment efforts of all sections of a course, including submission of CAR.
  25. Participate in student academic advisement.
  26. Develop or significantly revise an academic program.
  27. Participate in student retention efforts.
  28. Other activities as agreed upon with chair/dean/director.
C/E2 - College Service/Appropriate Community Service
  1. In addition to S.5 (a) from Satisfactory, actively participate on another college standing committee or another committee created by administration/department/Faculty Senate.
  2. Actively participate as a Faculty Senator.
  3. Actively participate in student recruitment and/or organizations.
  4. Actively participate as a member of a faculty tenure track committee.
  5. Significant NSHE system involvement in college-related issues.
  6. Serve in a compensated or non-compensated leadership position within the college (e.g. discipline coordinator, chair of senate committee, senate chair or chair-elect, etc.).
  7. Chair a department committee.
  8. Chair a program/unit review self-study committee.
  9. Significant involvement in accreditation.
  10. Chair or serve on an additional a faculty screening committee.
  11. Chair a faculty tenure track committee.
  12. Significant involvement with WCSD in student advisement and recruitment.
  13. Develop community contacts to promote the counseling program or college goals and/or participate in community originated projects (i.e. develop, administer or evaluate a community survey).
  14. Participate as a member of an appropriate local, regional or national professional organization.
  15. Participate as a member of a local community service club or other community service organization.
  16. Participate in college panel discussions.
  17. Non-compensated chair position of community or government board or commission.
  18. Collaborate with teaching faculty (such as in learning communities, etc.).
  19. Participate in Planning Council or planning council sub- committee.
  20. Conduct on-campus training for faculty, staff or students.
  21. Develop and implement a diversity training or workshop for faculty, staff, or students.
  22. Perform volunteer work in community, related to the counseling profession.
  23. Actively participate in community advisory boards, government boards, school boards, and other boards as approved by the Chair/Dean/Director.
  24. Service to/on community advisory boards, government boards, school boards, and other boards as approved by the Chair/Dean/Director.
  25. Develop significant community contacts to promote a program or advance college goals.
  26. Serve on a PUR self-study committee outside of your discipline.
  27. Apply for external funding, be a PI on a grant, or collaborate on a grant proposal.
  28. Write and obtain extra-institutional competitive grants.
  29. As appropriate, participate in Program Unit Review (PUR) as outlined in the PUR approved cycle. In some circumstances, active participation in the PUR may be required of specific faculty members. In all cases, however, it will always be considered “commendable” or “excellent” for evaluative purposes.
  30. Perform other activities as agreed upon with Chair/Dean/Director.
C/E3 - Faculty Professional Development
  1. Maintain membership in at least one (1) discipline-related professional organization.
  2. Maintain membership in a local, regional or national organization related to your discipline.
  3. Attend a conference or professional development seminar/workshop.
  4. Participate in a professional organization by presenting or holding office in that organization.
  5. Publish professional material.
  6. Publish/present other discipline-related material.
  7. Maintain currency in your professional field other than by teaching or attending conferences (e.g. research, publishing, and training).
  8. Upgrade academic/teaching preparation through formal or approved coursework.
  9. Self-review of one online course using Quality Matters standards in conjunction with WebCollege.
  10. Attend a national, regional or local diversity conference, seminar or workshop.
  11. Serve on a conference planning committee for a professional conference.
  12. Other activities as agreed upon by Chair/Dean/Director.

Performance Evaluation Forms Back to Top

Note: Performance Evaluation forms will be updated to reflect the criteria changes, and will be available by August 18, 2014:

  • Annual Academic Performance Evaluation (non-Counseling/Librarian)
  • Annual Academic Performance Evaluation (Counseling/Librarian)