TMCC

Human Resources

TMCC Employee Leave

Classified Leave

Eligibility Requirements: A new employee working a full-time schedule will earn 10 hours of annual (vacation) (1-¼ working days) of annual (vacation) leave for each month of continuous full-time service. You will have accrued 7-½ working days of annual leave after six (6) months of full-time service and will be eligible to use leave at this time. Part-time employees will earn a pro-rated amount of annual leave based on full-time equivalent service.

Classified Sick Leave: Full-time employees earn ten (10) hours of sick leave for each month of full-time service. Part-time employees earn a prorated amount based on full-time equivalent service. Sick leave may be used as soon as it is accrued.

Classified Annual and Sick Leave Forms:


Professional Leave

All professional staff members on a full-time 12-month appointment ("A" contract) earn annual leave at the rate of two working days for each full calendar month of service. Prorated credit shall be earned for partial months of service. Professional staff members on a part-time 12-month appointment earn pro rata annual leave credit.

Please note: Professional staff members on an academic year ("B" contract) appointment do not earn annual leave.

Accrual: Annual leave may be cumulative from year to year, not to exceed 48 days as of the first day of each fiscal year, and any annual leave in excess of 48 days is forfeited on that dated. No compensation will be authorized for unused or excess leave at the end of each fiscal year. Earned annual leave shall be taken at a time approved or directed by the supervisor or other appropriate administrative officer. Insofar as possible, approval to use annual leave must be secured in advance, in accordance with the provisions contained in the Board of Regents Handbook, Title 4, Chapter 3, Section 19.2.

Employees shall be given an opportunity to use accumulated annual leave in excess of 48 working days prior to the last day of the fiscal year provided a request for leave is given by the employee no later than April 1, to the supervisor or other appropriate administrative officer.

Annual leave for full-time professional staff at all NSHE institutions is used in increments of a half-day or a full-day as prescribed by the appropriate human resources office.

See Also: Board of Regents Handbook, Title 4, Chapter 3, Section 18.

Please note: Annual leave of a half-day or more must be reported to TMCC Human Resources office. The salary of a professional staff member must not be reduced for an absence from work for part of a day.

Professional Sick Leave: Full-time professional staff members on an "A" or "B" contract shall be granted sick leave as required, up to 30 working days at full salary, available at any time during the initial 12 months of service. Part-time professional staff members on an "A" or "B" contract shall be granted a pro rata amount as required.

Accrual: Beginning one year after the starting date of his or her initial contract, each full-time staff member will begin to accrue additional sick leave at the rate of two days for each full month of paid service, to be added to any remaining balance of unused sick leave from the first 12 months of service. Sick leave may be accrued from year to year not to exceed 96 working days. Part-time staff members will earn a pro rata amount of sick leave for each calendar month worked. Paid sick leave shall not be granted in excess of sick leave earned.

A professional staff member is entitled to use accumulated sick leave for personal illness; disability, medical, optometry, or dental service or examinations; child bearing or temporary disability, upon approval of the appointing authority. The appointing authority may require a staff member to provide medical certification from a medical practitioner for absences of more than five consecutive days or if abuse is suspected.

See Also: Board of Regents Handbook, Title 4, Chapter 3, Section 17.

Submitting Annual and Sick Leave: To access the professional leave accounting program documentation/instructions or to submit a leave request and check your leave balances, visit the Professional Leave Request Form (PLARP).