TMCC

Foundation

Procedure for Faculty and Staff Grants Disbursement

Forfeiture

Any money not disbursed by the posted deadline will be forfeited.

Accountability Reports

Accountability reports are required. Outcomes of awarded grants must be submitted to the TMCC Institutional Advancement/Grants office by the posted deadline. Grant awardees who fail to submit a report will be ineligible for future funding.

Assistance/Questions

Should you have any questions, please do not hesitate to contact the TMCC Institutional Advancement office.

Grants under $2,000.00

  1. Purchases with department purchase order (DPO).
    1. Generate a DPO with the appropriate back-up (invoices and/or receipts, and W9 if vendor is not listed in Data Warehouse).
    2. Send DPO and back-up to the Institutional Advancement office.
    3. The TMCC Institutional Advancement/Grants Office will approve, sign and send the DPO and back-up paperwork to the TMCC Budget and Planning office, accounts payable section.

Grants over $2,000.00

  1. Purchases over $2,000.00 must be submitted through the Business Center North (BCN) Purchasing Department using a purchase requisition form.
  2. Do not order equipment until the TMCC Institutional Advancement/Grants Office authorizes the order.
  3. The purchase requisition form can be found on the Accounting Services office website under documents and forms.
  4. Ordering Procedures:
    1. The department initiates the purchase requisition form.
      1. Obtain quote for the purchase of equipment/items specified in awarded grant request.
        1. Purchases between $2,000 and $10,000 require at least one written quote.
      2. Enter address information, suggested vendor, estimated cost, and quantity, shipping location, a full description and estimated unit cost.
        1. The responsible person is the TMCC Institutional Advancement/Grants Office.
      3. Send the purchase requisition form and back-up (i.e. quote) to the TMCC Institutional Advancement/Grants Office.
      4. The purchase requisition form will be signed by the TMCC Institutional Advancement/Grants Office representative.
      5. After signature(s) are obtained the purchase requisition form and back-up will be sent to the TMCC Budget and Planning Office, accounts payable section.
      6. Accounts payable verifies budget status, signature authority, pre-encumbers the purchase requisition if necessary, and forwards the purchase requisition to Business Center North Purchasing, (BCN Purchasing) for processing and the issuance of a Purchase Order (contract document).
        1. If the Purchase Order (PO) documents are received by the department, make copies for your file and forward or bring the original documents to the TMCC Institutional Advancement/Grants Office.
      7. BCN Purchasing will order the equipment in certain cases. When the PO is received, and BCN has not placed the order, then contact the TMCC Institutional Advancement/Grants Office for authorization to order the equipment.
      8. Contact the TMCC Institutional Advancement/Grants Office when the ordered equipment has arrived, and forward any packing receipts or other documents to the TMCC Institutional Advancement/Grants Office. The packing slips or other documents will be approved and sent to TMCC Budget and Planning, accounts payable section. Copies will be made and sent to your department for your files.

College News

TMCC Receives $1.7 Million Grant

TAACCCT grant awarded for veteran's services, diesel technician training, and career programs.

Suicide Prevention Grant Awarded

TMCC receives a $300,000 suicide prevention program grant from DHHS.

Calendar of Events

Free Student Workshop: Credit Reports and Scores De-Mystified

Tuesday, September 30
SIER 209, Dandini Campus

TMCC Fall 2014 Job Fair

Wednesday, October 1
RDMT 111, Dandini Campus