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Facilities Operations and Capital Planning Procedures and Services

The Facilities Operations and Capital Planning department is responsible for the planning, construction, renovation, maintenance, repair and operation of buildings, facilities, utility systems, and grounds for all Truckee Meadows Community College sites. The department is also responsible for the capital improvement programs.

Facilities

Some college auxiliary enterprises and other components maintain separate arrangements for some or all of their maintenance and repair. However, the Facilities Operations and Capital Planning department is responsible for assurance that all maintenance, repair, construction, renovation or alteration to college facilities and installed equipment and systems is in accordance with all applicable codes, ordinances and statutes. All work shall be compatible with college systems and conform to college standards and policies. All outside work needs to be approved by the director of Facilities Operations and Capital Planning or designee.

Regardless of the source of funds or methods used to accomplish such work, the Facilities Operations and Capital Planning department staff shall be consulted to review or develop plans and specifications and provide field supervision. This will be accomplished by departmental staff or by contracts with outside consultants.

Services Available

Emergency Work

Emergency work may be requested by contacting the Facilities Operations and Capital Planning administrative office. After hours emergencies should be reported to the maintenance emergency number.

Maintenance and Repair Work Orders

Maintenance and repair work should be requested on a work request form on our work order system.

Construction and Remodeling

See Project Request Procedures

Work by College Forces or Outside Contractors

The Facilities Operations and Capital Planning department employs people in most crafts necessary for facilities maintenance, repair, construction and service. These employees can respond to the urgent and specialized needs of the college to provide the continuity of service for the maintenance and repair programs.

The use of college personnel may be approved for some small projects if crafts are available. However, the scope, costs, nature of the work or urgency may make it advantageous to have the work performed by outside contractors. The Facilities Operations and Capital Planning department determines the best way to complete specific projects.

Connections to Utility Systems

All connections to college utility systems, both inside and outside of buildings, must be done by the Facilities Operations and Capital Planning department or contractors working under their direction. Because of the safety hazards involved and possible damage to systems, this policy applies to all electric, heating, air conditioning, vacuum, air, water, sewer, gas, control and communication systems.

Moves

Moves must be approved in writing by the designated cabinet member. A written request should come from the cabinet member to the applications development director. Once approved, moves will then be coordinated by facilities staff, applications development and information technology services.

See Campus Moving Procedures

Furniture Reconfigurations

Small office reconfigurations may be requested through a work order request.

Events and Set-ups

Events and set ups may be requested through a work order request.

Requests for New Furniture, Finishes and Signs

All requests for new furniture, finishes or signs should be requested through a work order request. Facilities Operations and Capital Planning will retain quotes for the request in accordance with college standards. Once retained written approval must be received from the designated Dean/Director of the department. Funding shall come from the requesting department.

See Also:

• Furniture Standards
• Furniture and Finishes Procurement Procedures
• Sign Standards and Procurement Procedures

Keys

See Key Requests and Turn in Procedures

Facilities Planning and Space Management Policy

Please see TMCC Administrative Manual 5481 and 5485 for existing space use policies.

In October 2006 the administrative and classified office space committee was charged with the development of a policy recommendation governing the use/assignment of administrative and classified office space. The policy recommendation is available for your review. Questions, comments and or concerns regarding the policy recommendation, please contact the Facilities Operations and Capital Planning office.

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