Grants

General

Grant funding can be a very important source of funds that increases the college's ability to provide service. Grants from third-party providers, like the federal and state governments, require a higher degree of accountability than normal college accounts, may require matching (in-kind and direct dollar match) costs, require a high level of administrative support and reporting, and may impact department and college planning for years in the future. For these reasons, the application and renewal of grants must be approved at the highest college-wide level and must be justified by both cost and benefit.

Grant Application

The grant writer must obtain support from the area vice president for the grant concept based upon a submitted abstract of the grant application and estimated total budget. The vice president should obtain approval from the president's cabinet for the grant concept.

Upon grant concept approval the grant writer will develop a detailed grant proposal, a detailed budget, information on matching costs, and produce a grant synopsis. The grant synopsis should include a brief description of the grant activities, any housing and equipment needs, and a budget summary. The president will review, approve and sign the grant application prior to submittal to the granting agency.

Grant Renewals and Re-Authorizations

For a continuing grant or grant re-application the principal grant administrator must develop a grant synopsis. The grant synopsis should include a brief description of the grant activities, a budget summary, and a description of any significant changes over the prior year grant award. The area vice president must review and approve the synopsis. The synopsis should be presented to the president cabinet for approval. The president will review, approve and sign the grant application prior to submittal to the granting agency.

Grant Award, Accounting, and Monitoring

A copy of the grant proposal or reapplication and the grant award documentation must be forwarded to the controllers' office. The controller's office grant technician, Karen Adams (673-7032) will meet with the principal administrator to establish the grant account and budget within the accounting system. The grant technician provides ongoing support for the grant and principal administrator. Any grant expenditure must be included in the current grant budget prior to ordering or contracting for the expenditure. All budget revisions must be coordinated through grant technician. The grant technician will provide ongoing monitoring and reporting for the grant.