Departments who need to submit hours for hourly employees and/or student employees must process all contracts and hiring paperwork by the established deadline date. Paperwork for hourly employees must go through human resources, paperwork for students must go through the student employment office located in the financial aid office. All contracts received after the deadline will be held and will be processed for the next payroll period.
Departments must input student/hourly time via the time sheet program in the Citrix/LOA system by the established deadline date. The TMCC hourly payroll schedule, with the deadline dates, is updated at the end of the current year for the next calendar year and then posted on the financial aid website under student employment.
Once all employee hours have been entered, the department prints the time reporting summary from Citrix. Departments should verify that all employees appear on the summary and that the hours for each employee are printed correctly. Once the summary has been verified, it is signed and delivered to controller's office (for hourly employees) or the student employment office. The summaries must be to either location by 5 p.m. by the established deadline date.
Individual employee time sheets will not be accepted by the controller's office or the student employment office. If a department cannot access or print from the Citrix/LOA system, they need to contact either the human resources office, the controller's office or the student employment office for assistance to assure the summary is submitted on time.
The controller's/student employment office can print their respective batch submittal proof reports which is compared to all the department summaries. Employees on the proof report must appear on a worksheet summary. Likewise, employees on worksheet summaries must appear on the proof. Those that do not must be researched and resolved before payroll can be submitted and downloaded.
The student employment office turns its proof report into the controller's office for batch submittal and download to the UNR payroll office. This process is done according to a schedule put out by the UNR payroll office.
If for any reason a department has difficulty with the payroll process, please contact either the controller's office or the student employment office for further assistance and direction.
See Also: TMCC Student Employment