Page 323 - 2012-2013 TMCC College Catalog

2012-2013 TMCC College Catalog F-31
STUDENT RECORDS
See also: Appendix G
1. The privacy and confidentiality of all student records
shall bepreserved. Official student academic records, supporting
documents, and other student files shall be maintained only
by full-time members of the institution staff employed for that
purpose. Separate files shall be maintained of the following:
academic records, supporting documents, general educational
records, records of discipline proceedings, medical and
psychiatric records, and financial aid records.
2. No entry may be made on a student’s academic record
and no document may be placed in his file without actual notice
to the student. Publication of grades and announcement honors
constitute notice.
3. Access to his records and files is guaranteed every
student subject only to reasonable regulation as to time, place,
and supervision. The student may waive this right of access
in respect to confidential evaluations and references in the
graduate and other placement offices, which may be required
for the purpose of securing placement in business, industry,
government, or education. Exceptions to this right of access are:
A. Financial records of parents.
B. Confidential letters and statements of recommendation
placed in the file before January 1, 1975.
C. Records which the student has waived the right to inspect.
D. Records of instructional, supervisory, and administrative
personnel which are in the sole possession of the maker and
which are not accessible or revealed to any other person
except a regular replacement for that record holder. An
example would be a professor’s grade book.
E. Record of law enforcement agencies which are kept
separate from educational records, maintained only for
law enforcement purposes, and available only to law
enforcement officials of the same jurisdiction.
F. Privileged records of physicians, psychiatrists, and other
professionals or para-professionals concerned with
the treatment of a student and available only to other
professionals and para-professionals providing treatment.
(Students may designate a physician or other appropriate
professional to view the records.)
4. No record may be made in relation to any of the
following matters except upon the express written request of
the student: (a) race, (b) religion, (c) political or social view, and
(d) membership in any organization other than honorary and
professional organizations directly related to the educational
process.
5. No information in any student file may be released to
anyone except with the prior written consent of the student
concerned or as stated below:
A. Members of the faculty with administrative assignments
may have access for internal administrative and statistical
purposes.
B. The following data may be given any inquirer at the
Registrar’s discretion: division of enrollment, periods of
enrollment and degree, emphasis, or certificate awarded,
honors, local and permanent address, and local telephone
number.
C. Educational records and personally identifiable information
contained within may be released to other officials, legally
authorized governmental agencies or officials, accrediting
agencies, or other schools in which the student seeks to
enroll.
D. Records requested in compliance with judicial order or in
an emergency involving the health or safety of a student or
other person.
E. Students may request in writing to withhold the release
of information defined in paragraph 5.b above. Requests
should be made to the Office of Admissions and Records.
F. Provision shall also be made for periodic destruction
of noncurrent disciplinary files, except those cases of
expulsion.
STUDENT AFFAIRS
FREEDOM OF ASSOCIATION
See also: Appendices J AND K
1. For any legal purpose students shall be free to organize
and join associations to promote their common interests and
shall be free to determine their own membership, policies, and
actions.
2. Affiliation with an extramural organization shall not in
itself affect recognition of a student organization.
3. Campus organizations which include students,
including those affiliated with an extramural organization, shall
be open to all students without respect to race, creed, or national
origin. They shall not be required to submit a membership list as
a condition of institutional recognition.
FREEDOMOF INQUIRY AND EXPRESSION
See also: Appendices J AND K
1. Students and student organizations shall be free to
examine and discuss all questions of interest to them and
to express opinions publicly and privately. They shall be free
to support causes by legal and orderly means which do not
interfere with the operation of the college or of its educational
objectives.
2. Freedom to speak and to hear will be maintained for
students, faculty, and staff and college policies and procedures
will be used to provide a full and frank exchange of ideas. An
effort should be made to allow a balanced program of speakers
and ideas.
3. An invitation to speak at Truckee Meadows Community
College does not imply that the college endorses the philosophy
or ideas presented by the speaker.
Student Participation in College Government — As
constituents of the academic community, students shall be
free, individually and collectively, to express their views on
issues of college policy and on matters of general interest to
the student body. The student body shall have clearly defined
means to participate in the formulation and application of
college policy affective academic and student affairs. The roles
of the student government and both its general and specific
responsibilities shall be made explicit, and the actions of the
student government within the areas of its jurisdiction shall
be reviewed only through orderly and prescribed procedures.
Student Publications — Student publications and the student
press are valuable aids in establishing and maintaining an
atmosphereof free and responsiblediscussionandof intellectual
exploration of the campus. They are a means of bringing student
concerns to the attention of the faculty and the administration
and of formulating student opinion on various issues on the
campus and in the world at large. In the delegation of editorial
responsibility to students, the college shall provide sufficient
editorial freedom and financial autonomy for the student
publications to maintain their integrity or purpose as vehicles
for free inquiry and free expression in the academic community.
As safeguards for the editorial freedom of student publications
the following provisions are necessary:
1. The student press shall be free of censorship and
advance approval of copy, and its editors and managers shall be
free to develop their own editorial policies and news coverage.