Page 307 - 2012-2013 TMCC College Catalog

2012-2013 TMCC College Catalog F-15
membership.
c. Schedules and holds a minimum of one meeting per month
during the academic year.
d. Submits a budget that itemizes anticipated income and
expenditures throughout the course of the academic year.
e. Submits a written report of the organization’s activities at the
completion on each academic semester.
B. Privileges: The privileges of recognized student
organizations include
a. use of the name of the Student Government Association of
TMCC;
b. use of the campus building, equipment and services of the
college when available and officially scheduled; and
c. publicity for the events, use of bulletin boards on campus and
the campus newspaper, ECHO.
C. Procedures for presentation of programs or activities
a. Programs intended solely for members of the recognized
student organization require no approval.
b. The presentation of programs or activities open to the
entire student body requires that the sponsor adhere to the
following procedures.
1. The sponsor must submit a request to the dean of student
services outlining appropriate details including the nature
of the program, date and time, anticipated attendance,
services needed (e.g., custodial, security, etc.), equipment
required, proposed facility to be utilized, and all details
regarding admission charges or other funds to be collected in
conjunction with the program. Upon review of this data, the
dean of student services will place the event on the student
senate agenda for approval/disapproval
2. The program must be presented for review by the college
president if a controversial speaker or issue is involved.
Determination of applicability of this section will be made by
the dean of student services.
3. Sponsors of events which involve professional performers,
speakers or artists, may pay at a rate agreed upon by the
performer, the sponsor and the dean of student services.
D. Reservation of facilities for meetings or other purposes
a. The sponsor of an approved program must reserve the
desired facility in accordance with campus policy and based
on facility space. Determination of the availability of the
facility shall be made by the dean of student services and the
scheduling office.
b. Facilities are normally available during the regular operational
hours of the college. Special permission is required for
facility use on days and hours when the college is not
offering instructional programs. The college can require the
organization to pay for facility use and/or special supervision
and security in these instances.
c. Once the availability of a facility has been established, the
sponsor must confirm the reservation with the dean of
student services.
d. Programs must be implemented in such a manner so as not
to constitute interference with the instructional programs or
general college operations. Only at times when classes are not
in session may sound amplifying equipment be used.
E. Distribution of materials: The college regulations governing
the distribution of printed and manufactured materials are
designed to permit maximum freedom of expression and
to prevent attempts to coerce or intimidate students into
buying or receiving printed materials.
a. Organizations desiring to distribute such material on campus
must identify the organization and request approval from the
dean of student services.
b. Distribution of any material in classrooms is expressly
prohibited.
c. Commercial material may not be distributed at TMCC unless it
includes the following disclaimer:
Note: The contents of this document does not reflect the
opinions or endorsement by TMCC; not printed or distributed
at TMCC expense; delivery beyond drop-box level is optional.
d. Materials may be distributed at designated areas, the atrium
or at scheduled meetings.
e. Tables may be set up in authorized areas by campus
organizations. Requests must be submitted to the dean of
student services. Tables may not be scheduled for periods
longer than one week at a time.
f. Tables must be staffed at all times with a placard identifying
the organization displayed.
g. The distribution of materials is to be coordinated with
the dean of student services. An information copy of any
material to be distributed must bear the name of the sponsor.
Distribution of any material on campus is subject to the
approval of the dean of student services.
h. Written material of any kind is not to be distributed in parking
areas. Such distribution of materials on the windshields
of cars or other locations that results in littering may be
considered by the college as a violation of the littering
law and the distributor and/or company or organization
responsible may be subject to a fine.
i. The collection of signatures for petitions or request for
completion of surveys is subject to the same regulations as
those which govern distribution of materials. Such matters
should be submitted to the dean of student services.
F. Fundraising on campus
a. The procedure for solicitation should follow that outlined
in “procedures for presentations of programs or activities”
(Section C).
b. The solicitations of funds in classrooms is expressly
prohibited.
c. All funds collected for an activity on campus (including
membership dues) must be deposited to the credit of the
organization involved with the college cashier within 24
hours of collection. Funds may be withdrawn through the
normal fund expenditure procedures outlined by the college
controller’s office.
d. Tables for fund raising purposes may be placed only in
designated areas.
G. Posting of materials
a. All materials to be posted by student organizations must be
approved and stamped at the Dandini Campus, RDMT 315.
b. All materials must clearly designate the sponsoring
organization.
c. Material may be authorized for posting only on bulletin
boards located outside classrooms unless designated for
department use only. Any material posted in unauthorized
locations, or without being stamped, is subject to removal.
d. Material may not be posted on doors, painted surfaces,
classrooms, or outside of buildings. Bulletin boards outside
classrooms are available for the posting of material on a space
available basis. Sponsors are responsible for the removal of
their material after the expiration date or once the material
becomes obsolete. Any obsolete material may be removed by
any member of the college staff.
e. The number and size of posters any one organization may
post is subject to limitation.
H. Alcoholic beverages: If a group or organization desires to
serve alcohol for a special event on or off campus they must
submit a written request to the president of the college. The
college president has the authority to designate the time
and place for special events where alcoholic beverages may
be served. If serving of alcohol is approved, the sponsor
must provide approved security to check identification of
any student attending the function to ensure compliance