Page 303 - 2012-2013 TMCC College Catalog

2012-2013 TMCC College Catalog F-11
to comply with the Act. Revisions and clarifications of college
policies will be published as experience with the law warrants.
USE OF SOCIAL SECURITY NUMBERS: The Privacy Act of 1974
requires that when any federal, state or local government agency
requests disclosure of an individual’s social security number,
that individual must also be advised whether that disclosure is
mandatory or voluntary, by what statutory or other authority
the number is solicited and what use will be made of it.
Accordingly, students are advised that disclosure of their social
security number is not required as a condition of registration at
TMCC. Students desiring to register who do not wish to disclose
their social security number may be assigned a special 10-digit
student identifier number by the Admissions and Records office.
Students are responsible for utilizing the same identifier number
throughout their attendance at TMCC to ensure accurate and
complete records.
The social security number is used to verify the identity of the
applicant. The assigned 10-digit student identifier will be used
as an identifier on student records throughout the enrollment
periods of the student in order to accurately record all necessary
data. All permanent academic records maintained by the college
utilize the assigned 10-digit student identifier as the unique
identifier for a student.
As an identifier the assigned 10-digit student identifier is used
in program activities such as determining enrollment, recording
grades, certifying school attendance, generating student
transcripts and student fees.
Authority is granted under the law for requesting disclosure
of a student’s social security number for the Nevada System of
Higher Education, Student Accounting system.
Retention and Disposition of Student Records
ADMISSIONS
Applications for admission
Retain five years after last date of attendance and destroy
Application for resident fees
(same)
Admission files for no shows
No retention
Incomplete admission files
No retention
Transcripts from other colleges
Retain five years after last date of attendance and destroy
Military service documents
Retain 3 years
Correspondence
Retain one year
Advanced standing admission evaluation
Retain five years after last date of attendance and destroy
REGISTRATION AND RECORDS
Student permanent academic record (transcript)
Retain permanently
Final grade sheets
Retain permanently
Special examinations
Retain permanently
Registration source documents
Retain two years
Change of registration
Retain two years
Correspondence
Retain two years
Refund exceptions
Retain two years
Transcript requests
Retain six months and destroy
Enrollment certifications
Retain one year and destroy
Class lists
Retain one year and destroy
AppendixH
TruckeeMeadows Community College Libraries
Library resources are available at the following locations:
1. The Elizabeth Sturm Library is the main library branch.
It is located in the western half of the Sierra Building on the
Dandini Campus at 7000 Dandini Blvd.
2. The Neil J. Redfield is located at 475 Edison Way in the
TMCC IGT Applied Technology Center.
3. The Meadowood Center Library is located at 5720 Neil
Road on the third floor of the Meadowood Center.
4. The High Tech Center at Redfield is located at 18600
Wedge Parkway, Building B.
5. The Digital Branch is located online athttp://library.
tmcc.edu.
Materials Circulation
LOAN PERIODS
The following individuals are eligible to use library material
under the guidelines outlined below: TMCC students, faculty,
and staff; NSHE faculty and students; and residents of the state
of Nevada.
1. General library materials
A. TMCC students; NSHE facultyand students; residents of the
state of Nevada: 21 days
B. Full and part-time TMCC faculty and staff: for the semester
2. Periodicals: in-library use only
3. Non-reserve videos
A. TMCC students and NSHE students: 3 days
B. Full and part-time TMCC faculty and staff; NSHE faculty: 7 days
C. State of Nevada residents: in-library use only
4. Feature films and AV collections
A. TMCC students and NSHE students: in-library use only
B. Full and part-time TMCC faculty and staff; NSHE faculty: 7 days
C. State of Nevada residents: in-library use only
RESERVE MATERIAL
Reserves arematerial that instructors have placed in the library
for student use. They are usually related to a particular course.
With few exceptions, reserves are for in-house use only and may
not be removed from the library. Reserve material that is not
returned or is returned damaged will result in a replacement fine
being charged to the patron’s account. Unreturned or damaged
books, videos and other material will result in a fee equivalent to
the replacement cost of that item.
RENEWALS
General library materials may be renewed once for a period
of time equal to the original loan period, unless the material has