Budget and Planning

Budget Frequently Asked Questions

Below are answers to Budget's most commonly asked questions.

FAQ Subcategory:

Budget PlanningBack to Top

How do I budget my self-supporting accounts?

Instructions for self-supporting budgets is available as a PDF in the Budget Forms and Instructions area of our online documents and forms.

What is the timeline of TMCC's institutional planning process?

August - November

  • Assess and evaluate results and measures of prior fiscal year
  • Affirm purpose and set new objectives for next fiscal year
  • Create work plan to accomplish objectives for next fiscal year
  • Identify resources needed for work plan

November - February

  • Complete resource requests online
  • Prioritize requests (personnel versus non-personnel)

March - May

  • Update assessment and evaluation of programs (progress to date)
  • Modify requests and priorities
  • Approve and finalize allocation of resources


  • Adopt strategic plan for next fiscal year (Work Plan, Resource Allocation Plan)


  • Begin next fiscal year


  • Begin process again to plan for future fiscal year

What is TMCC's planning process?

TMCC relies on a unified, college-wide system to develop financial plans, allocate resources and track expenditures. The president and the cabinet function as the starting point from which the college's budget and financial planning decisions flow. Read more about the financial planning process!

Budget TransferBack to Top

Can budget be transferred from any object in a state account?

  1. Generally, funds are not transferred from a payroll account to a non-payroll account.
  2. Transfers of funds in travel (object 20), operating expense (object 30), and equipment (object 60) are under each department's control.
  3. All full-time professional (object 11), classified (object 14), classified hourly (object 18), and fringe benefits (object 16) are controlled by the budget department and a request to use those funds must be approved before a budget transfer can be processed.

How can I get more information on a previously entered budget transfer in financial data warehouse?

What do I need to know about completing the budget transfer form?

What is a state account versus a non-state account?

  1. A state account is funded by the state appropriation authorized by the legislature; accounts in fund 7104 are state accounts.
  2. A non-state account is funded by cash generated by sales, service, lab fees, other student fees, workshops, grant funds, or similar sources of revenues.

When do I need to process a budget transfer?

When an account does not have an available balance to cover a proposed expenditure in an object category.

See also: Budget transfer form

When do I use a budget transfer form?

  1. When you need to move budget funds from one object code to another object code within the same account (both state and non-state accounts).
  2. When you need to move budget funds from one state account to another state account within the same function (e.g. instruction function, student services function).
  3. Budget transfers are not used to transfer budget funds between non-state accounts. Non-state accounts transfer cash between accounts; cash transfers are used in that situation and submitted to Accounting Services. The transaction will be booked as a VT (voluntary transfer).
  4. Budget transfers are not used to transfer budget funds between state accounts and non-state accounts. The budgets for state accounts are maintained separately from the budgets of non-state accounts.
  5. Budget transfers are not used to transfer an expense that has been charged to one account to another account; general journal vouchers are used in those situations and are submitted to Accounting Services.

Who must approve a budget transfer request?

An individual who has signature authority on the account.