Admissions and Records

Admissions and Records Policies

Refund Policy

  1. The application fee is not refundable.
  2. Students are responsible for either paying for, or officially dropping from each class in which they register even if they do not attend. If a student fails to drop during the full refund period they will be responsible for all tuition and fees.
  3. Refunds after the published deadlines for reasons which are beyond the control of the College will not be considered (e.g., not attending the first class, etc. is not considered grounds for appeal).
  4. Stopping payment on a check or credit card does not constitute official withdrawal and will result in additional fees and collection costs.
  5. Exceptions for refunds can be granted during the first half of the term for the following: induction of the student into the U.S. Armed Forces; deployment by the U.S. Armed Forces; involuntary job transfer outside the service area of the institution; involuntary changes in work schedule; death of the student's spouse, child, parent or legal guardian; death of the student; verifiable error on the part of the institution; and verifiable incapacity, illness or injury which prevents the student from returning to school for the remainder of the semester.
  6. Refunds are made to the student or to the contributing party in proportion to the payment of original fees made by each.
  7. Refund checks are issued at the end of the third week of instruction.
  8. No refund is made after the first half of the term.

Key Dates

  • For Regular Session or Dynamic Extensive Session (DYE) classes.
Refund Deadline
100% By 11:59 p.m. on the Friday of the official first week of classes.
50% By 11:59 p.m. on the Friday of the third official week classes meet.
100% Changing the time (section) of the same class during the first three weeks of classes.
Dropping a class and adding another after the first week. Student may be required to pay balance due for added class.
0% After 50% refund period.
  • For Dynamically Dated Session (DYN), 10W1 Session, 7W1/7W2 Session, or 5W1/5W2 Session classes.
Refund Deadline
100% By 11:59 p.m. on the first official day classes meet.
50% By 11:59 p.m. of the first 20% of the official class meeting dates.
0% After 50% refund period.
  • For Dynamically Intensive Session (DYI) classes and Winter classes (WTR).
Refund Deadline
100% By 11:59 p.m. on the day before the first official day classes meet.
0% Starting on the first official day classes meet.
Canceled Classes
Refund Deadline
100% No action required by the student.

In order to determine the refund dates for a specific student schedule, go to: MyTMCC > Finance > Class Refund Dates. Regular session refund dates are posted on the TMCC Events Calendar.

Refund Policy Exceptions

Requests for exceptions to the refund policy must be submitted within 90 days from the end of the semester for which the student is applying for. Application fees and lab fees are non-refundable.

Exceptions to the refund policy may be granted for the following:

  • Verifiable error on the part of TMCC
  • Verifiable incapacity, illness or injury which prevents the student from returning to school for the remainder of the semester
  • Death of the student or a spouse, child, parent or legal guardian of the student
  • Deployment of the student into the U.S. Armed Forces
  • Involuntary job transfer out of the service area of TMCC (50 miles) or change in work schedule

Note: Documentation must be submitted with the required Refund Policy Exception Request form.

If the student has not withdrawn online and received a grade of "W" for the class(es), no exception to the refund policy will be approved after the end of the semester for which the student is applying. Additionally, refunds (beyond the published deadlines) will not be considered for:

  • Not attending the first class
  • Not verifying enrollment status after the use of MyTMCC (instructor administrative withdrawals do not automatically remove charges)
  • Reasons that are beyond the control of the College (voluntary job transfers, voluntary changes in work schedule, etc.)

When an exception to the refund policy request is approved:

  • The class(es) will be removed entirely from the student's records if the student never attended any class sessions.
  • The class(es) will remain on the student's records with a grade of "W" if the student attended at least one class session.

Enrollment/Admission Back to Top

The open door admission policy of TMCC encourages the entire community to become involved in the College's programs. All adults 18 years or older, or those who are high school graduates or the equivalent, and who are United States citizens or immigrants may enroll in the College.

High school students, international students and non-immigrants may also be eligible by providing additional documentation with their application.

Special Admission Programs Back to Top

Health Sciences Programs -- Dental Assisting, Dental Hygiene, Nursing, Paramedic, and Radiologic Technology require a special admission process. For more information, contact Admissions and Records.

International Students -- Students who are not U.S. citizens or immigrants can get the International Student Admission Form. For more information, contact International Admissions.

Early admission for youth and high school students -- High school juniors and seniors can be considered for credit classes. Students below high school junior standing may take community services classes on an audit basis only. Students who have been excused from compulsory attendance on the condition of equivalent instruction outside the school may also be admitted. Contact Admissions and Records to receive the correct form. Refer to Appendix A of TMCC's Course Catalog for details.

Release of Student Information Back to Top

Access to Student Education Records -- In accordance with the Family Education Rights to Privacy Act (FERPA) on access to student records, information about a student generally may not be released to a third party without the student's signed release (exceptions under the law include state and federal educational and financial aid institutions). The policy also permits students to review their educational records and to challenge the contents of those records.

Some student information--name, address, telephone number, dates of enrollment and enrollment status (full-time, part-time, not enrolled, withdrawn and date of withdrawal), College and class, major, and degrees earned--is considered public or directory information. Students may prevent the release of public information only during their terms of enrollment. To do so, the student must notify the Admissions and Records office.

Students are notified annually of their right to review their educational records. The regents' policy, including a directory of student records, is available for review in the College Catalog. Inquiries may be directed to the Director of Admissions and Records, Red Mountain Building, room 319.